In honor of Thomas Jefferson’s Birthday today, here are Jefferson’s Ten Rules

Jefferson’s Ten Rules

  1. Never put off until tomorrow what you can do today.
  2. Never trouble another for what you can do yourself.
  3. Never spend money before you have earned it.
  4. Never buy what you don’t want because it is cheap.
  5. Pride costs more than hunger, thirst and cold.
  6. We seldom repent of having eaten too little.
  7. Nothing is troublesome that we do willingly.
  8. How much pain the evils cost us that never happened.
  9. Take things always by the smooth handle.
  10. When angry, count ten before you speak; if very angry, count a hundred.

I post this with the utmost respect and appreciation.

It’s Time.  Why now?  Why Colleen? ….. Well, Why Not?

It’s Time.  Why now?  Why Colleen? ….. Well, Why Not?

A friend challenged me to write a blog to help her share my business with others.   She asked “Why should we get organized now?”  And “Why should people call you to help?”

Why Now?

Well, you name it – Spring, Mother’s Day, more organizational resources and products than ever before – it really is a great time to get organized.

Why Me?

My friend mentioned that “awkward moment” people experience, when they think about calling an organizer or asking for help.  Because we’re vulnerable, and fearful of sharing our “stuff box” (messy closet, scary basement, crammed file drawers).  As I listed the reasons why people should hire an organizer, and specifically me, this article took shape.  So, M.D., here are my answers to the “Why Now? Why Colleen?” questions:

I won’t judge.   

You’re a good person, with strengths and God-given talents.  And perhaps Organizing isn’t one of them.  And that’s OK, because organizing is a strength for me.  So let’s work together on getting you organized so you can focus on the areas where you DO EXCEL.

I will be more compassionate with you than you are with yourself.  (see “I won’t judge”)

I DO know where to begin, even if you don’t.

A statement I often hear is “I’m so overwhelmed, I don’t know where to begin.” I understand.  But here’s the thing – I do know where to begin.  We will list the projects, prioritize and pick a place to start.  I will help you organize and come up with a system that works for you.   Every client, every project, every time.  I DO know how to get organized, even if you don’t, and I am here to help.

I am bound by confidentiality.

I will keep your information confidential, as a member of the National Association of Professional Organizers, and because I’m a good person.  Your private life should stay private, and preserving my reputation and business success requires me to be trustworthy.

I am objective.

Some clients prefer to organize with me rather than family or friends because I won’t get bogged down with past hurts or expectations.   I am completely unemotional about and unattached to your stuff.

This is my business, and I am an Organizing Expert.

I really do love what I do for a living.  I am committed to my clients, I am insured, and I have many great resources for you.  I know several solutions for your organizational challenges, so we can create personalized solutions for you in your home or office.  My clients are individuals, as are their systems.  When I mentor potential professional organizers, I immediately mention that just being an organized person is not enough.  We have to come with solutions specific to our clients.

My agenda is always Your agenda.

Organizing and organizational coaching are all about YOU.  Making your home and office work their best for You.  I may be the organizing expert, but my business exists because of You.

So, yes, It’s Time to get organized, and I may be just the person to help.  And then again, I may not be, but I can point you towards the right person who CAN help.

So, Why Not Now?!

Organizational Truth #42: When we want to break our habits, that’s when we need them the most.

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Organizational Truth # 42: When we want to blow off our good habits the most, that’s when we need them the most.  Routines and good habits help us restore order to our disorder; bring focus to our scattered brains; and prime the productivity pump when our motivation has run dry.

I was reminded of this Organizational Truth last night.  We had a truly great weekend; participated (ok, walked) in a local 5K for a really great non-profit organization; visited with guests and friends at our house and at a party; had a fabulous evening downtown with dinner, great friends and a concert of one of our favorite bands; and sang at Palm Sunday Mass.

Come Sunday night, I was very tired.  I’d earned a Sunday evening of laying around, and I could easily justify abandoning my usual Sunday night prep-for-the-week hour.  But I also deserve an organized, productive and less-stressed week.  So, even though I really wanted to blow off my routines, I knew they’d serve me well and that I needed them more than ever.  I took a breath, and got to work.  I:

  • Cleaned up from dinner and started the dishwasher.  Again.
  • Had the 10-year old pack his lunch for today, unpack his bag from camping (oh, add that to the list of fun), and get his backpack ready for school.
  • Started laundry. Again.
  • Tidied / swept the bedrooms, collecting random laundry items and stuff, and emptying trash as I went; and then the family spaces as well.
  • Wiped down the bathroom surfaces and floor, and emptied trash.
  • Checked my email accounts, and ruthlessly deleted anything that I didn’t need.
  • Checked my Evernote To-Do list, and deleted or moved to Monday everything from the weekend.
  • And THEN, I curled up with my new book. (Insert contented sigh…)

Truth be told, this isn’t the blog I had planned to write today.  But when I woke up this morning to a tidied house, the kids mostly ready for school and a clear vision of what I needed to do this week, I appreciated the great value in my Sunday night maintenance hour that prepared us for our week.

HOW, you say?  HOW to maintain your habits when your Get-Up- and-Go got up and went?

  1. Set a timer to keep you moving.  Use your smart phone or a kitchen timer, set it for your allotted time, race the clock to get your routines / habits done, then go do something fun when the timer sounds.  I use timers all the time, for myself and with my clients.
  2. Set a timer because then you know you get to stop soon.  This can help us get and stay motivated, too!
  3. Crank some tunes.  Seriously, it helps.  Not so much when I’m writing a blog or coaching phone clients, but staying on task while plowing through emails, assembling marketing materials or working with clients?  Oh yes, we need music!
  4. Enlist aid.  Get help from the humans around you, or phone a friend to chat as you fold laundry or wash dishes (hands free, of course, so you don’t drop the phone in the sink), to make the mundane routines more enjoyable.
  5. Decision making slows us down and trips us up. Determine what YOUR Getting-Started / Making-Progress / First-10-Minutes-When-I-Sit-Down-At-Work Routine looks like.  Write it down, pin it up, make it simple.

So establish routines and good habits, and then use them all the time, especially when you don’t want to!  You’ll thank yourself later!

Our Brains Get Tired. Help Yours With Better Schedule Management!

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My brain has been very busy lately (At a recent presentation, the speaker said we average 60,000 thoughts in a day!).

At brainhome, we’re adding two sport team schedules to an already busy schedule, plus potential summer activities.  Professionally, I have more clients now than I ever have before.  These are wonderful challenges to face, but they’re a lot to juggle!  So we’re reviewing and re-vamping our schedule management to accommodate.  I recommend periodically reviewing your scheduling practices, at work or at home, to make sure your own process is working as well as possible.

Why? Because

  • We’re all are busy people.
  • Our brains gets tired sometimes, thinking all those thoughts.
  • New tools come out all the time to help with scheduling, and to do tasks better with less hassle.
  • We need to make sure that the important (family, school and work) commitments are accounted for before we add anything else to the schedule.

If you could benefit from a scheduling review, too, here’s what to do:

  • Get buy in from all concerned parties (we’ll call them stakeholders). Why?  We (children and parents, co-workers, teammates, etc.,) all need to be part of the process.  Giving all the stakeholders a say in the schedule encourages ownership and responsibility, collaboration, creativity – getting lots of brains working on a challenge can be a great way to generate new and better ideas!
  • Consider how stakeholders prefer to communicate. In our family and in my business, some people prefer phone calls and others prefer to text.  Facebook is a chosen method for some people, and still others prefer email.  If a client or family member reaches out to me via phone, I try to respond in kind, at least until I can convince them to text me instead (my own personal preference!).
  • Have stakeholders commit to the new system and keeping their info up-to-date.
  • If you have more than one schedule to manage, use technology.  Why?
    • Technology is portable and pervasive.
    • We all can have access to the most current updates.
    • Technology allows accessibility from many devices.  For example, I can invite my teenagers to events via GoogleCalendar, and they can manage the invitations and their calendars from their IPods or tablets.
    • J.T., try Doodle.com for scheduling those meetings with fellow professionals
  • As with any new strategies, allow time to move along the learning curve.  For example, I am learning Google Calendar so my family can use it, but I fumble around sometimes.  Accept that you may have to run two systems – like paper and MS outlook, or MS Outlook and GoogleCalendar – at the same time for a while.
  • Sometimes the best way to establish a schedule is still face-to-face.  We just had a family meeting yesterday morning, to check in with upcoming travel, events and school projects.  We used GoogleCalendar and brought our devices to the table, but we still need to actually speak.

So look at your own scheduling strategies, and try one of these if it’s time for a change!

Is There Something Scary in Your Medicine Cabinet?

This is Clutter Awareness Week AND National Poison Prevention Week, and our bathroom cabinets are a common place for both clutter and potential poisons to be lurking!

This week, I challenge you to organize your bathroom drawers and cabinets, and since each of us has a bathroom, THIS MEANS YOU!

I am reading a book called “The Life Changing Magic of Tidying Up” by Marie Kondo.  The author admitted to being confused once when cleaning out bathroom drawers.  She cleaned out one, and the next day went to clean out another, but mistook it for the first as the contents were so similar.   I would agree.  Most of us have the following items in some combination in our bathroom drawers or cabinets:

  • Over the counter medications, current and expired
  • Prescription medications, current and expired
  • Current and expired toiletries like face lotions, deodorant, cosmetics, hair products
  • Contacts, contact solution, eye glasses, eye washes
  • Dust. Hair.
  • Dental picks, old toothbrushes and floss
  • Sample size toiletries; purchased, picked up via traveling or hotel stays, or received in the mail.
  • Cleaning supplies, for ourselves or the bathroom
  • Unattached single pills, with or without packaging
  • Used disposable razors.
  • Depending on your family composition, hair accessories, shaving supplies, 17 different shampoos, etc.
  • Well, you get the picture.

And so much of this is Clutter and potentially dangerous.  So, how do we tackle this project?

Carve out some time. But don’t let this project overwhelm you!  Bathrooms are very manageable projects.  Tackle it all at once, or a drawer or cabinet a day for 20 minutes, and the end result is still the same.

Get cooperation from the decision makers in your home. The other people in your home can help with the project, or you can box up their stuff as guide them through the decision making process.  Talk to them about expiration dates, safety, and inventory control, just like I just did with you!

With each item, review if it is needed, used or loved. If it’s none of these, toss it!

    • So many of the items in a bathroom are intended to improve our lives, but using them improperly can have the opposite effect.  Using expired or questionable items just to save a few dollars can be dangerous.
    • Expired medications can change chemically, and deliver weak or unexpected results.  And old razors or random Qtips?  Ewwww!
    • If you have no idea how old an item is, side with caution and purge it.  Practice saying this with me: “Is using this worth the risk?”.  (The answer of course is “No!”)
    • The safety of you and your family is worth a few hours spent cleaning and a few dollars spent!

Once you get rid of the icky and / or dangerous stuff, Take some tips from Retail Inventory Management:

  • Use the products you have on hand before you buy more
  • Use the Use oldest items first
  • Store similar items together so you can see what you have in “stock”
  • Make a note of the items you need to have on hand, and do a quick inventory before you head to the grocery.  Keep the list handy, and make this pre-shopping inventory step a habit.

So spend a little time this week, and get rid of those monsters lurking in the bathroom!

Spring Stirs My Soul! 9 Actions to Organize Your Spring This Week!

It has been a long and cold winter, friends, I know.  We’ve spent so much of the last few months inside, perhaps feeling closed in and cluttered.  And yet, I feel the stirrings of Spring in my Soul, regardless of what the thermometer says outside!

This week, I am energized to act!  To move forward, to lighten up, to re-fresh!  If you are feeling the same, here are 9 Things You Can Do This Week, to look back and wrap up winter while looking ahead and embracing this new season!

  1. Get outside.  Breathe deep and see the sun.
  2. Clean out your car.  Throw out the trash, drop off the bags of stuff destined for somewhere or someone else.  Then go to the car wash, and wash away the months of salt and dirt.
  3. Take down the outdoor Christmas decorations.  Come on, people.  It’s time.  If you need help, I can rent you a teenager.  But you can probably do it yourself.  Just do it.
  4. Put stuff AWAY! Christmas decorations, suitcases from travels, sports gear from last season, cardboard boxes from puchases – PUT THEM AWAY!!  If I had to choose an overall theme to most of my client hours last week, it would be “Just finish!”.  You’ll be so happy you did!
  5. Put away the really heavy sweaters and scarves – you know you’re tired of them!  I am, too.
  6. Open the windows.  Just for 30 minutes.   Exchange your old house air for some new fresh air!
  7. Spend the week Pantry shopping. Use up the food you have in the fridge, freezer and cabinets before you hit the grocery again.  Clear space and save money!
  8. Make your maintenance appointments now for April and May.  Need work done this Spring?  Get on the painter or plumber’s busy schedule now.  Carpet cleaners, yard guys, the air conditioner check?  I know there’s still snow on the ground, but you can schedule these now for the months to come.
  9. Clear the decks.  I just spent 9 minutes (yes, I set a timer) and cleaned out random things from my garage.  I now have two bags of donations to drop off, plus a bag of things for the E-Waste recycling drop off and a full recycling bin.  It looks and feels so much better in there now!

What are the breaths of fresh air stirring you to do this week?  Go Do It!

Powerful Questions to Build Decision Making Muscles

Recently, a coaching client asked for Powerful Questions to ask herself, to increase her motivation to get rid of paper clutter.  Below are questions I ask my clients (and myself!) as we work, to clarify the paper decision-making process.  In my experience, we all keep too much paper – I am rarely called to help someone because they got rid of too much!  Therefore, these questions will nudge you to purge your papers.

In addition, we often tackle our paper management in little pieces of time, and not big blocks. So we need to get in the organizing and purging zone regularly, and that takes practice!  These questions help you build your decision-making muscles, so you can hit that organizing / purging zone more quickly.  Here’s another tip – the questions can be tweaked and used to review every type of clutter!!

  • Now is not the time to ask Why?  As in “Why on earth did I keep this?”  Not why, then, but “What am I going to do right now?”
  • What can I do today to help future Me out? (Purge, unsubscribe, etc.)  What can I digitize, or subscribe to online?
  • If you keep paper for “Just In Case”, ask these:
    • Will anyone ever ask me for this piece of paper / information?  (If no, toss it.)
    • Does this information exist elsewhere?  (If yes, likely can toss it.)
    • Do I need to be the keeper of this information?  (No.  It’s called the internet.)
    • Is this information still correct, or pertinent?
    • If I purge this paper, what’s the worst that can happen?  Can I accept that “worst”?
    • Are all these papers worth the mess?
  • If you feel that “I can’t purge my papers because they will somehow change my life”, ask these:
    • Does this paper represent a reasonable expectation of myself or someone else?
    • Does my happiness really hinge on me having this piece of paper?  (No.)
    • Does this paper hold the secret to life? How likely is it that I hold the secrets of the universe in a dusty box of papers from 10 years ago?
    • Wouldn’t a better change come from clearing the clutter?
  • If you know you “Don’t want it, but don’t know what to do with it”, ask these:
    • Do I need to recycle it or shred it?
    • Does someone else need it more?  (Pass it on!)
  • If you keep paper for Nostalgia / Sentimentality / Guilt, ask these:
    • Who am I keeping this for?  (I ask this question of parents who keep every school paper their child ever brought home.  Because they are keeping those papers for themselves.  In 20 years, the kids will NOT want old boxes of school papers.)
    • Charitable donations / solicitations:
      • Do I make decisions regarding charitable giving based on mail or phone calls I receive?  (Personally?  No. So I can let those go.)
      • Did I ask for this information, or did someone else decide I need it?  Do I agree?  (Use this to review the unsolicited greeting cards / address labels / stickers that non-profit organizations send us so that we feel obliged to send them money.)
    • If I’m keeping these old papers in respect for a loved one who passed away, would they really want me struggling under all this clutter?
  • If these papers reminds me you that you need to do something, ask these:
    • What action does this paper represent?  (Go ahead and act, or at least add the task to your to-do list, then let the paper go.)
    • What nugget of information on this paper do I really need to keep?  (For example, a business card represents contact info for a person.  Log the info into your address book, either paper or digital, and then toss the card.)

So, next time you are struggling with piles of paper, keep some of these in mind. Make little index cards or post-its of the questions that resonate with you most, and stick them up where you can see them!  Let them be your mantra as you review your papers and let some go!

Low-to-High Tech Solutions for your Menu / Coupon / Shopping Clutter

A friend recently asked “What should I do with the menus, coupons and special offers cluttering up my kitchen?”  We can all relate.  We keep these menus and coupons because we want to use them, how do we actually find what we need when it comes time to order / buy dinner or go shopping?

Here are some ideas to face this challenge!

  1. The Low-tech Answer: Use a binder with clear pockets or page protectors to corral your menus and restaurant special offers.
    1. Why? Having just one location to stash such items helps cut clutter, and makes it easier to purge the old outdated menus and coupons.
    2. In addition, keeping these items in just one place makes it more likely you will find what you need when you need it.  Imagine, a random Thursday evening and you’re jonesing for pizza or Chinese food.  Having the menu and coupons to your favorite restaurants in the same location makes dinner that much easier!
    3. Keep your store coupons portable, too.  I’ve used coupon holders, but I’ve realized I rarely use food coupons, so now I carry the useful ones in my handbag in a small clear envelope with my retail coupons (like office max/ depot, bed bath and beyond, etc.)
  2. The Mid-tech Answer:  I am moving toward non-paper coupons and offers, cutting paper clutter big time!  Try these techy but not too techy suggestions:
    1. Bookmark websites for your favorite restaurants and retail destinations.
    2. Also, subscribe to their emails, to receive special offers in your inbox. Create a folder in your in-box just for special offers, so they don’t clutter your inbox and so you can find them again when you’re looking for them (on your smart phone, in line at the store!).  And purge the oldest and expired offers periodically.
    3. I also have the Key Ring App, to scan my loyalty cards into my phone, so I always have the codes with me.
  3. High tech answer:  Make your Smartphone even smarter.
    1. Download the apps for your favorite restaurants and retail destinations. Start with the stores you know and love; for example, I primarily shop at Jewel (MyMixx), Target (Cartwheel) and Costco, so I have apps for those on my phone.  I have a new Meijer and Mariano’s near me, so if I was looking for new places to shop, I could download their apps.
    2. Honorable mentions from my Facebook Friends include Meijer, Target Cartwheel, Ibotta, checkout 51, CVS, My Mixx (Jewel), Snap, Saving Star and Fooducate.
    3. Sign up for push notifications for coupons and special offers on your smart phone (so long as you don’t get charged for texts) from your favorite restaurants and retail destinations.  For example, I receive multiple texts a week with special discount offers from Macy’s and Lakeshore Learning.
    4. Sign up for shopping apps like Coupon Sherpa and RetailMeNot, to receive coupons via your smartphone based on where you are.  And finally,
  4. Know yourself, and how you choose to shop.  I choose to go to certain restaurants or shop at certain stores based on needs and wants, not on whether or not I have a coupon.  However, if I’m going to a certain place anyway, receiving special offers while I’m there sounds like a great idea!

Thanks to all of you for your suggestions, and to LR for asking the question.  As is often the case, writing this blog article inspired me, too! I’ve added apps to my phone, specifically Target Cartwheel, Panda Express, Panera, Starbucks and RetailMeNot as I’ve typed this up!  Give one of these solutions a try!

My Morning Line-Up, In the Kitchen!

I have been adding new healthy components to my morning routine, and I want to share my process with you!  Then you can see how to re-work your routines when you consider new challenges and solutions.  lemon water

Here are a few truths I have discovered, perhaps you can learn from them:

  1. Stressing out about healthy habits defeats the purpose of healthy habits. I’m adding these habits for wellness.  How about you?  Stressed out about being less stressed?
  2. To feel good all day and defeat temptation, I need to start strong so that I can stay strong.  Do you agree, for yourself?  For example… last weekend, I had a slice of cold deep dish pizza for breakfast.  And it was GOOD!  However…. blowing off my routine made it easier to blow off good habits for the rest of the day.  Maybe it was because it was Saturday and routines are meant to be blown off once in a while, but I think the pizza was a delicious but unwise choice.
  3. Decision making slows me down in the morning. Maybe this is just me.  But now is the time to think things through, put the healthy habits in the right order, and make them routine.  So I can think about other things.

 Here are my challenges, and what I am doing about it:

  • I’m avoiding a few food ingredients that happen to be in most breakfast foods. So I need a healthy, substantial and easy solution that I don’t have to think about.
  • I’ve gotten very consistent about taking my vitamins daily, now I need to be consistent about taking them in the morning.

I work with a “morning line-up” when I get ready in the morning (go to the original blog article here). I line up what I need – face lotion, contacts, toothbrush and paste, etc. – on the bathroom counter, and put each item away after I use it.  The goal is a Ready Me and a clean counter.  Knowing the line-up works, I decided to try the same idea with my morning nutrition – lining up all the items I need to consume in the morning and throughout the day on the counter and putting the items away when I am done.  Here’s how:

  • Attach the new habits to a habit that already works.  I will never forget my coffee.  So, my kitchen line-up starts when I make my first cup of coffee, even if I don’t drink it right away!
  • Choose the location for the routine: The counter with the coffee maker is where the kitchen line-up will live.
  • Choose a few specific steps and put them in a efficient, time-saving order. I can start my first cup of coffee brewing; then standing at the same counter, pour the lemon water, mix up my vitamin shake, start my oatmeal, and fill my reusable water bottle and set it by the door and my briefcase.
  • Have a back-up plan.  I programmed my phone to remind me to take everything before 8:15 when we leave the house for school and work.
  • Some tasks can remain flexible.  I’ve been aiming for a banana-orange smoothie (3 servings of fruit) every day, but it makes a great afternoon snack, and doesn’t need to happen in the morning.
  • The goal is a Ready-and Fortified Me and a clean counter.

So, what’s it going to be?  Do you have health and wellness goals you need to cultivate?  Try the steps above and add healthy habits to your morning routine!

Let’s Do Lunch This Week!

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I’ve been tackling a project or habit every week this year so far – for example, last week I tweaked my website.  This week I am re-committing to eating a better lunch.  And for me, that means rebooting my Lunch Packing habit.

I’ve fallen into a bad habit of not packing my lunch when I am out of my office all day.  When I am out, I have three options:

  1. buy fast food wherever I happen to be;
  2. skip lunch until I get home, which usually leaves me feeling crummy; or
  3. settling for a Clif bar or granola bar, which are better than nothing but still not a solid lunch.

Not packing a lunch costs me money, can make me late for client appointments, and is unhealthy in lots of way.

Why is a Packed Lunch better?

  • It’s cheaper:  home-cooked food is almost always cheaper per meal than food we buy out at a restaurant.  In addition, packing a lunch allows us to use our leftovers well.
  • It’s more convenient:  Packing a lunch when I am out and about saves me the time of running in or waiting in line somewhere to buy something.
  • It’s healthier: Planning ahead lets us make healthier meals, with less fat and sodium, and better nutritional content. When I work from home, planning a healthy lunch keeps me from making unhealthy choices in my own kitchen!
  • It tastes better.  I’m a good cook, so my lunches are tastier than what I might buy while I’m out.

How To Make Packing Lunch Work:  Plan ahead, of course!

  • Start small, packing a lunch just one or two days a week at first, if that helps.
  • Invest a little money in a lunch bag and re-usable containers.  You may already have such items in your home.
  • Dedicate a lunch-zone in your kitchen for lunch packing,  Stock it with plastic utensils, napkins, lunch and sandwich bags or re-usable containers, fruit bowl, etc., to make your assembly easy.
  • When you’re at the grocery this week, make sure to pick up healthy lunch items.
  • Make extra for dinner tonight.  I warmed up a delicious leftover cheeseburger last week, and soup and chili are always great the next day.
  • Busy mornings?  Pack lunches at night, after dinner.  We easily forget in the morning, so having the bags packed and in the fridge make success likely!

What’s for lunch?

  • Be creative!  You know what you like, there is no reason that all the things you love can’t be packed in a lunch!
  • A variety of small items is great for me, as I drive between clients or meetings during the day. String cheese, fresh fruit, granola or clif bars, hardboiled eggs (already peeled, of course), pretzels, carrots and other veggie sticks all satisfy my need to snack but are also easily stored and consumed in bits and pieces.
  • If I know I will be seated somewhere as I eat my lunch, I’ll pack the tuna salad, sandwich or leftovers (I just made a batch of this today, for lunches all week).

So join me in a packed lunch this week, and save time and money while eating better!