Category: Motivation

“If I Had A Nickel…” Getting Buy-In From Your Family

If I had a nickel for every time I was asked “How do I get my family to get and stay organized?” I’d be rich.  Perhaps you want to get organized, but you feel challenged with young children, your spouse, maybe even aging parents or grown-up children who are still / again living at home.

Remember, please, I am an organizer, not a parenting expert or marriage counselor (as my husband and kids will attest).

We love our family members.  No one is broken, and No one needs fixed.   Each of us has strengths and skill sets.   And sometimes, a family member’s strength is NOT organizing.  Or maintaining systems, or even seeing how their actions or inactions affect others.   BUT, we need to be able to live together in shared space.   So, here are ways to gain cooperation or “Buy-In” from family members (or co-workers, employees, etc):

Determine Your Needs.  Not Wants, but Needs.  We need clothing and shelter, we want nice clothing and a big house.  Stating “Needs” instead of “wants” creates urgency.  For example, I want things to be pretty, but I need things to be organized.  So I am willing to spend effort and money on organizing first, and “pretty” later.  And I live in a house with all men and “pretty” is not a want for them.  So I stick with needs.

Solve a Problem.  Identify specific problems in your household, and how organizing can solve each.  If the problem is “We’re always late”, organizing your time and Launch Pad better could help you be on time.  Focus on one specific challenge.  Resist trying and failing to change everything at once.

Get Clear in Your Own Vision so that you can communicate it to others.

“Be the change you want to see in the world.” (Mahatma Gandhi)  Set the example.  This helps us to Speak From Experience, which lends us believability.  Be willing to step up and organize yourself if you are expecting others to get organized, too.

Keep it Simple.  Keep your ideas and message simple, dispassionate and to the point.

Keep it Realistic.  Keep participant ages, skill levels, attention spans, etc. in mind when you ask for assistance.  Strive for little steps in the right direction instead of big global changes.  Also, don’t make organizing look so easy that no one will ever offer to help; or so difficult that no one will ever want to help.

Don’t Tell, Teach.   Remember Organizing is a process, and we often need to teach the process.  No one reads minds.  Lay out each person’s part of the process for them.   I learn more every day, and I do this for a living.  Understand there is a learning curve for all family members.

Use Marketing to sell the Organizing Process:

  1. Make a statement, how every one is going to try this new idea.
  2. Make it a Team Effort.  And let everyone know they are needed.
  3. Express the “Why”:  Why and how everyone will benefit.
  4. State the expectations for everyone.  (And mention that you are only human, and you, too, are feeling your way through these changes).
  5. Offer assistance and resources for your projects and to help others.

Find a Motivator.  Point to something personal, specific or tangible: More money?  Less stress?  Different stuff?   With kids, the motivators could be:

  • A better morning routine will get us out the door and on to activities sooner.
  • Purge and sell your extra toys and games and use the money for a new game system.
  • If we clean out the basement, we can gain a play / recreation room.
  • If we get more organized, we can stop driving Mom crazy. (maybe that is just me…..)
  • If we prove we are responsible in one area, we can get xx or yy privilege.
  • If we plan the menu and put stuff on the shopping list, we get foods we like, and the cabinets are full.
  • Use life transitions, like a new school year or moving from tween to teenager, to motivate change.
  • My boys are growing, as is their understanding of the world around them. We try to do things because sometimes they are just “the right thing to do”.  Recognize motivators can change as people grow.
  • Take advantage of Summer Vacation.  Plan an organizing project per week, and offer a reward upon completion.  E.g., Clean out the garage this morning, play this afternoon.  Work on a new habit or behavior for a week, with a trip to Rainbow Cone at the end.

If you can’t achieve Buy-In, create boundaries.  If a family member is unwilling to participate in the organizing efforts, allow chaos in their own room but not in common space.  And if they can’t keep common space organized, then limit access to that space (this works for kids, not so much for adults!!).

So, be specific about your organizing projects, be a good advertiser for the process, and find creative ways to get your family members involved in the process.  You will gain assistance in the short-term, and a more organized family in the future!

I Learned New Things In My Closet This Week!

I like my clothes, but come Spring I always get the urge to purge old items, put away my winter stuff and buy a few things to green dress with accessories update my closet. I have a few challenges:  I like to look good, but often get stuck in ruts when it comes to daily dressing.  I have great accessories but forget to use them.  And historically, I dislike shopping.  I don’t know what to buy, what fits my body type or what the current styles are. I have gotten better in recent years, but I still find shopping for myself a challenge.

I met with Tamika Price, Wardrobe Coach, last Wednesday doing a “closet audit”.  (www.tamikamariaprice.com , or Facebook @ https://www.facebook.com/tamikamartellprice).  I spend a lot of time in other people’s closets, but this is the first time I spent time with someone else working on mine!  As we set up our appointment, Tamika was conscientious and punctual, always plusses in my book.  Plus she is very pleasant to spend time with, and looks great all the time.  I know I’m receiving sound style advice from a stylish person!

In preparation for our appointment, I collected everything, even outerwear and my really dressy items, and brought it all togetherdonate pile for review.  Since the dressy items were out, we looked at those first.  A few items went to the “donate” pile immediately; an old dreary suit, and a full length formal black skirt that I have no business, at 5’2”, wearing … ever.  Everything else stayed, but she recommended getting my favorite formal dress shortened to a more flattering length.  Brilliant!  So I started the “to be altered” pile.

We reviewed tops and jackets next.  Since I shaved my head, I am even more drawn to bold colors.  Pastels wash me out now that there’s no hair to soften the look!  A few weeks ago, I pulled out some light-colored items I no longer find flattering, but I waited to hear from Tamika before I let them go completely.  She showed me how to better accessorize one of them, and the others went to the “donate” pile.  I repurposed a favorite but underutilized jacket as outerwear, and now I leave it and another stylish jacket at the back door to grab as I run out in the morning. And all the while we are reviewing my clothes, Tamika was suggesting ways to wear the items I already have, new and different combinations I had not imagined on my own.  And the suggestions were all awesome!to be altered pile

On to skirts and pants. I have a lot of skirts.  I like them, I look good in them, and I wear them often.  Tamika is very diplomatic and focused.  I lobbied to keep a skirt that she suggested I donate.  Respecting my desire to keep it, she suggested a shorter length and some accessories to improve the look. I also mentioned how much I hate boot-cut pants, and my need for a stylish pair of jeans.  She kept notes on all of my preferences, offered suggestions and noted everything on her checklist / shopping list of essential haves and need- to- buys.

Since our appointment, I have used my wardrobe much better.  I have dug a little deeper in my closet and been more imaginative with my ensembles, using both neglected items and regular items in new ways.  I have put together pieces I would not have thought to before, I wear my accent pieces daily, and I have dressed up a little more for client meetings.skirt with yellow tee

To sum up what I learned this week, or what I already knew but needed reminded of:

  1. Be willing to alter your current clothing items to update a look or better suit your style.
  2. Re-imagine what you have in your closet in new and interesting ways.  Tamika paired a skirt that came as a set with a totally different top for a totally different look.
  3. You probably already have really great items in your closet, you just need to      remember and refresh what you have and use it better.
  4. There are some things you just can’t fix.  Itchy or ill-fitting, items that are stretched out or just not my color, yep – let them go.dressed up gray and green henley

Most surprisingly, at least to me, is that I am really looking forward to shopping soon with Tamika!  I know the basic pieces she has suggested will stretch my clothing choices, and that the new items on the list will give me more options and more shine to my everyday work image.  And instead of dreading my shopping trip, I am optimistic that it will be successful, which is a big change!  I’ll update you after our shopping trip!

You Know Smart, Helpful People. Talk to Them.

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I talk.  A lot.  I strike up conversations with anyone anywhere.  My husband never worries about me being lonely if he takes me to some event because soon enough, I’m chatting with someone.  I meet great people and learn new things all the time.  I don’t talk to people solely for information gathering, but it’s a great side benefit! 

     A client was struggling last week with decision making, and I suggested she gather more information about a particularly important and weighty decision.  Ask the experts.  Talk to people.

     After a personal sharing of parenting struggles last week, a different client said she had never stated these things out loud, and that it is too bad we all don’t talk about these things because we could learn from each other.  Solution?  Talk to people. 

     Recently, a fellow organizer helped me change my NAPO Chicago profile address because I’m eliminating my post office box.  She is considering using a P.O. Box, so she asked why I was letting mine go, and I was happy to answer.  Direct, efficient, weighing opinions and facts – awesome.   

     You know smart and helpful and friendly people.  And if you don’t, well, you probably do, but if you don’t, you know people who know smart, helpful and friendly people.

     We still have to act, of course, in addition to talking, but we can learn a lot from each other if we ask the right people the right questions.  So, talk to people.

Ask Experts.   I don’t know how to set up a limited liability company, but I have a wonderful friend and attorney who does.  I don’t know what authors are popular with young adults, but the nice lady who owns the used book store does.

     I don’t know how to move my porch light to make room for the new awning I want installed, but my friend the electrician does and he’s stopping by later.

     I don’t know if a seller can expect a higher price on their home if they paint inside first, but I have a friend who is both a realtor and a house painter, and he’ll tell me. 

     I don’t know a lot of things, but I do know a lot of people, and they’ll help.  And remember, some suggestions are free and some you have to pay for.  Ask Experts questions, but don’t be a nuisance.

Stretch your mind and stretch your circle:  Sometimes you have to stretch your social circles to broaden your range of answers.  Ask your friends to ask their friends, to stretch outside your usual circle for new insight and ideas.

Talk to people, but consider the source.  Ask for opinions, but recognize that which friends are more negative or positive than others.

Ask for opinions, but be specific.  Your friend may rate a business or experience on criteria other than yours, so ask for specifics to back up a recommendation or referral.  If you are looking for a new physician, specify the type, or your geographical region or insurance provider.  Be specific when you answer questions, too.  I love my pediatrician because he is really good, very close to home and will always make room in his schedule for us.  On the other hand, others might not like that he is quick with his exams and explanations.  So I always tell both sides. 

Talk to yourself.  Yes, I really did just suggest that you talk to yourself.  Some of us are auditory learners, which means we learn by hearing.  When I edit articles or an email, I read the content aloud to determine if I said what I meant to say.  And my family clears the room, like they just did as I edit this article.

     I recently opened up a new business checking account, and had two accounts for a month while the last of the checks cleared the old account.  When I was catching up on my bookkeeping yesterday on Quicken, I struggled for half an hour about how to account for 2 different monthly ending balances, fees paid and reimbursed, etc.  Luckily, I live with a CPA (for whom I am eternally grateful), and I asked him for help.  However, I figured out what I needed to do just by explaining it aloud to him.  Hearing the description of the problem led me to the right solution, while my hubby nodded sagely a lot, and then confirmed that I was correct (which is good, since he’ll have to look at it all again in 10 months at Tax time!!).

     So, if you are struggling this week with decisions or options, look around at the people you know, ask some specific questions, get some new ideas and get talking!

6 Tips to Tweak Your Weekends!

Recently, my brother and my niece conversed on Facebook about their “Thursday Feeling”.  Apparently, many people experience a lift, a “Whew, I’ve almost made it!” feeling on Thursday as they look ahead to the weekend.  I’m not on board yet with their “Thursday Feeling”.  Improving our weekends is a work-in-progress, so I asked my readers to share thoughts on weekends.

Based on your responses, we would ideally spend our weekends sleeping in, not cleaning the house, accomplishing home projects, playing outside, doing homework (either ours or helping our kids with theirs), shopping, watching movies, relaxing and eating good food and ice cream. Ideally.

Last weekend was just right.  Dinner out on Friday night with family, then an event at church.   Saturday morning, all 5 of us participated in a 5K around our neighborhood, raising money for a local cancer organization.  Then we spent time with my young niece, knocked out an organizing project, took naps and watched movies.  Sunday started with family traditions, then Mass, brunch, and more relaxing.  It was lovely.

In reality, weekends can be hectic and choppy.  Personally, I start out with Cub Scouts on Friday.  We have such a great time, but I am typically in charge of some planning and running our meetings, so when most people are winding down on a Friday, I’m revving up.  Occasionally, I take Saturday clients because that is the only time some of them are available.  Then we, like many of my readers, have multiple sporting or creative events, shuttling the kids here and there, fitting in house cleaning and home projects.  Sundays always start with family and Mass, but may end up filled with work or projects or more commitments.

So how can we tweak our weekends?  Where can we find that Thursday feeling?

  1. Align expectations. Trouble occurs  when I anticipate a lazy weekend, and my husband plans a family day of  yard work.  My teenagers want to sleep until noon, I want bedrooms cleaned by 10 am.  If you share your life with others, make sure to align your expectations with theirs.
  2. Communicate.  A friend shared her family’s weekend strategy with me.  She and her husband have a “meeting” on Saturday morning over coffee to discuss their weekend plans and expectations.  They write down the scheduled events, the need-to-dos and also the hope-to-dos.  She says “It feels good to have a list that we work on TOGETHER”, everybody gets at least a few things accomplished and her family feels better about their weekends.
  3. Don’t schedule too much.  Try to leave some “white space”, as my friend Jan would call it, and choose to relax how you would like.  Be selective when signing up for activities and accepting invitations.
  4. Shop during the week or on-line.  I avoid the mall like the plague every day, but especially on the weekends. Shop during the week when the stores are less crowded.  You can also automate your shopping. I shop on-line with Melaleuca.  I love the household products, but mostly I love that they ship to my house monthly.  I use Reliv as my nutritional supplement. I place my order quarterly and it arrives on my doorstep.  I use Amazon.com for gifts and harder-to-find items.  Less time at actual stores means more time for me and my family, and that is worth any money spent on shipping.
  5. Stick with routines. Schedule at least a few things.  A mother of 4 young sons admitted that she prefers the structure of weekdays.  Everyone seems happier during the week.  Unstructured time is when the kids get rowdy, and sometimes into trouble. Stick with bedtimes and meal times, and I mean all of us, not just the kids!
  6. Find your weekend somewhere else.  Because my weekends tend to be busy and not terribly relaxing, I have worked to find “weekend” time (relaxing and rejuvenating time) during the week.  Every other month or so, I might schedule a massage, or catch a chick flick at the theatre on a weekday (none of the fellows in my house would want to go with me anyway!).

So, what will you try this week to make your weekend better?  How will you promote that “Thursday Feeling”?  Slow down and enjoy!

Productivity Series: Use Accountability to Get Things Done

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(Originally published in 2013)

I work with an accountability partner and want to share how awesome the process has been.  But what is accountability?  An accountability partner?  And how can you benefit from the process?

Accountability means a “responsibility to someone or for some activity” (google).

We’re all interconnected, responsible TO many people.  I’m responsible to my kids and husband, my family, friends and community, and my clients and professional partners.  I am also responsible FOR lots of people and activities for this cast of characters.  They’re important and I take good care of these responsibilities.

I am the person to whom others are accountable.  Personally, for example, my kids are accountable to me to do their chores and their homework, and I’ll certainly tell them if something is left undone.  Professionally, my clients agree to work between appointments towards their organizing goals, and they report to me about how things are going, to ask questions and determine next steps.

As accountable as I am to others, I often ignore my own personal or business deadlines.  I’m the boss, so no one checks on my productivity.  The business is well run, the BIG stuff gets done, my clients are well served and my presentations are completed.  But long-range strategic tasks, important but not urgent, get pushed aside by immediate and urgent issues that come up.  I have lots of ideas, but lack the time or focus to make the ideas a reality.  Those strategic tasks get pushed further down the to-do list.  I needed to create accountability to get these things done.

Think about it – if you know a friend is waiting for you at the gym, you are more likely to exercise.  Or making an appointment for the plumber to fix your sink motivates you to clean the cabinet underneath before he arrives, right?

Enter…. Jan, my accountability partner.  She has experience with accountability partnerships and graciously offered to work with me.  Here is how we work:

  1. Once a week, Jan and I email, skype or meet in person.
  2. We talk for an hour or so, and we each determine 3 goals to work on for the next few weeks.  The goals are complete-able in the 2-week time frame.
  3. During the weekly conversations, we report how we are progressing towards our goals, brainstorm ways to get past blocks that occur, and determine goals for the next two weeks.

The very first step for me was to clean up my very long Business master to-do list.  I deleted duplicate and completed ideas.  Then I sorted the list into short-term ideas, mid-term ideas (1-3 months out), and long-term ideas (3 months – years).  Now I can choose 2 or 3 ideas to complete every two weeks.  This first step was awesome in itself, to help me clear mental clutter and focus on my short- and long-term business goals.

The weekly conversations have been great for keeping me on task and working towards my goals.  I like and respect Jan, and since I have to admit to her my movement or procrastination towards a goal, I make sure to have good things to report!  I keep my weekly goals at the bottom of every day’s to-do list, as a reminder.  We may not make progress daily, but we both admit to looking at and acting on our accountability list the day before our weekly call, to ensure we have progress to report!

An unanticipated benefit of the process is my very clear list of accomplishments from the last 6 weeks.  Just looking at that list motivates me.  In summary, so far I have: tweaked my technology set-up, coordinating my IPad, laptop and IPhone with Evernote and Skype; cleared my DVR cache and created more time to read professional work; cleaned up my banking by updating my checking account and on-line banking for my LLC, and installing a credit card reader on my IPhone.

Don’t let me add to your to-do list!  But, if you find there are important but neglected goals in your life that you REALLY want and need to get to, think about accountability and finding a partner to make things happen!

Productivity Where Ever You Work

Over the weekend, I found myself out of the house and half an hour early for an event.  Luckily, there was a nearby coffee house with wi-fi, nice music and a quiet place for writing, so I got some work done.  Which proves:

a. you should always check the time on your invitations; but more importantly for today,

b. we can work from anywhere these days.  Let’s call any hours worked outside of a traditional office setting “working virtually”.

Having the capacity to work from anywhere presents challenges.  How to focus on work amid the distractions of home, family, the people at Starbuck’s or in someone else’s home?   What should the workday look like in an un-traditional setting?  Working from everywhere, all the time?  Productivity is the same, no matter where we work.  We want to be able to get down to business, accomplish today’s necessary tasks, do them well and confidently, then move on to something else.

Regardless of where we work, we can reap benefits from structure and routines, just like a traditional work environment.  Keep these ideas in mind:

  • Regardless of where you work, clearly begin your day.  Shower and get dressed, check in with your co-workers or community, grab a cup a coffee, turn on the music that helps you work, check your email.  Set a timer for 15 minutes of transition time, then get to work.
  • Take a lunch and take breaks (but not too many!).  I read a suggestion recently of “Work For 50 minutes, break for 10”.  This works well for me, and helps me take advantage of working from home to take care of home tasks like laundry.
  • Give yourself many opportunities during the day for a Re-Set.  I read an article from the blog the Daily Om that suggested an “Inner Sunrise”.  The idea was that any time during your day is a good time to re-focus energy to what we are supposed to be doing.  This keeps us from working hard all day, but having nothing to show for it at the end!  I try to do this every few hours.
  • No one  needs to know that you are working virtually, or that your conference call requires a hard stop by 3 so you can pick up your kids.  In all likelihood, the others on the call are working virtually, too.

We are on the move, right?  So create a work environment that travels, too.

  • Bring along the laptop or IPad, and Communications and Information (IPhone, in      my case).
  • This could also be a phone and Your reliable planner with your schedule and      contacts, as a decision making tool
  • Also, use the same naming conventions for your paper management system and your computer hard drive.  For example, “Client – last name, first initial and date of appointment” is the same title I would use to name a file on my laptop, in my paper files and in Evernote.
  • Make your work, planner and information portable and consistent.  I do this by synchronizing all my devices all the time, at least a couple of times a day.

Increase focus by cutting mental clutter. This also heads off the tendency to procrastinate!

  • Choose your three top tasks for the day, and keep them in mind throughout your work sessions.
  • When  you start your work, you can either prime the motivation pump with a few easy and quick tasks, or tackle that big icky one first.
  • Know your self and your prime work hours.  I respond to email at 5:30 am, and get a lot of my writing done before 7 am.  I was a night owl until I had kids, now I love to work in the quiet early morning.
  • Avoid interruptions.  Turn off the phone, or be selective about what you answer. Not everyone understands the idea of “working from home”.  Set boundaries.  I don’t respond to work emails on weekends, unless pre-arranged.

Where do you do your work?  And how can we make it work better?  To quote a productivity article I recently read, “More than ever, work isn’t where you go, it’s what you do.” (Rob Keenan, head of UK portfolio management and deployment readiness management at Siemens Enterprise Communications)  So, Go Do It!

Productivity Series: Give Yourself the Gift of Routines

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I pondered this article while I started laundry this morning.  After grabbing coffee and jotting down notes, I jumped in the shower and puzzled over the closing paragraph for an article I am writing for my church’s newsletter.  I quizzed a son on spelling words while I started dinner in the crock pot and cleaned up the breakfast dishes.  After I dropped off the kids and ran my Monday errands, I sat down, booked clients and confirmed presentations via email before heading out to a client appointment.

This article is not about how organized I am.  It’s about establishing Routines and getting things done.

Let’s define a Routine, so you can start to identify and improve on yours.  A Routine is a set list of 5 or 10 habits, tasks, etc. that you complete every day to maintain your life.  Tasks for personal hygiene, household maintenance and nutrition may be included.  Your morning and bedtime routines may contain tasks like “take a shower, brush your teeth or wash your face”.  Perhaps you (or your kids) make the bed in the morning, and put laundry clothes in the hamper.  Basic maintenance – Done.  In addition, perhaps you like to meditate in the morning, or call your sister or exercise before dinner.  Every person’s routine will look different.

Call your daily maintenance tasks a “Routine”, “Daily Habits”, whatever you want.  Class participants and clients have resisted the word “Routine” because it sounds too rigid or too boring, and they may be right. But Routines are a great way to lead busy, productive and less stressed lives.

Establishing Routines moves mundane tasks out of our active thinking brain, leaving more room for more interesting things.  This morning, maintenance tasks were completed through my daily routine, and I was able to work on other things.

Because a Routine is a list, we can manipulate it, choose the order or time for the tasks, and tweak the list to make it work well.  Please note, a Routine is not your to-do list.  Routines are for the things that have to happen every day, and should quickly become automatic habits.  Unless “go to the post office” or “update your website” are things you do every day, they should not be considered part of your Routine.

Decision-making is the single biggest time waster when it comes to getting organized.  I have a client who agonizes over when to shower.  Every day.  “Getting up” and “getting moving” are not synonymous in her book.   We’re working on this, though, because puzzling over this simple and obvious task very morning is a terrible waste of her time.

This week, Create or Improve your Routines.

  • Think carefully about what you do, what you want to do and how to make things better.  Make your decisions about what to do and when, and then stick with what you decide.
  • List what has to happen every day.  Perhaps it is just looking back at your morning, or evening, or the hour after you get home from work, and listing the tasks you complete in that time.   In no particular order, you might have
    • Shower
    • Floss
    • Open mail
    • Make bed
    • Put away laundry
    • Take out trash
    • make dinner
    • Take vitamins
    • Feed the dog
  • Now look at the list, and make some improvements if you would like:
    • Group common tasks, save yourself some steps and cut out duplication
      • Using my random list above, you can group the dinner / trash / vitamins / feed dog tasks all together in the evening, if you’d like, to save yourself steps and help you focus
      • Perhaps make bed and put away laundry go together, too, as you tidy up in the morning
    • Determine if these tasks are happening too often, or not enough.  Maybe put away laundry is a few times a week, as is take out trash, instead of every day.
    • Add things that are not yet happening.
      • I never miss my morning cup of coffee, so I try to take my vitamins as I brew my first cup in the morning.  I’m not always thinking straight at that time of the morning, though, which is why I am still inconsistent about that.
      • I have taken to committing to take them before I leave the house in the morning, though, and have gotten better about that.
      • So far, I am still remiss on taking my vitamins every day and exercising on a daily basis.  And until both of those items happen automatically, I still have them on my daily to-do list.

To sum up, Make good decisions once, and save time forever. Look at the maintenance tasks you complete every day, put them in a good and logical order, make them habits (give habits 3 weeks to take root), and move on to something more exciting!

Productivity Series: “To-Do” List to Done!

I’ve worked with a number of clients this last month on productivity and to-do lists.  We all want to get tasks done, do them well and efficiently, and do them quickly and confidently so we can get on to something else.  Sound familiar?

I’ve gained a lot of insight into productivity lately, but let’s start with just 4 tips to increase your productivity by improving your to-do list:

Write down everything, but be specific.

If I don’t write something down, like an idea or appointment or task or phone number, I absolutely WILL NOT remember it later.  I have lots of thoughts in my head, and things get lost up there if I don’t write them down.

When I am working on a project I don’t like to break my focus to act on ideas or tasks that come to my mind, so I make sure to jot those down to be reviewed later.  This helps me stay focused while keeping those good ideas!

In addition, an article I’m reading suggests that if we get stuck on our To-Do list, we may need to break our tasks down even further and be very specific.  This works in project, production and operations management, so we can make it work for time management, too.  Here is the deal:

If there are items on your list that continue to not get done, it’s possible you have not broken it down into small enough pieces.  If you have

“1. buy paper towels,

2. call Mom,

3. get a job and

4. run a marathon”

on your list, and you wonder why #3 and 4 aren’t happening, it is because the task descriptions are too vague.  Try “update my resume and send it to my friend in HR for review”, or “buy new sneakers and sign up for weekend training club” as task items instead, and your tasks are more likely to get completed.

 A To-Do list requires us To Do Something.

A To-Do list is not called a “wouldn’t it be nice” list, or a “gee I hope someone does these things” list.  No, it’s a To-Do list.  The tasks on the To-Do list require action and effort.

Writing tasks down only helps IF you actually act on them, too.  Collect those random scraps of paper, notebooks and post-it notes from all over, and consolidate the ideas and tasks into one main to-do list, or perhaps one for each area of your life (like a Home Improvement list, a Professional Development list, a Some Day / Bucket list), etc.

Write them all down, Yes, and then grab your calendar and make appointments to get things done.  Create a deadline around “update my resume and send it to my HR friend” by contacting the friend and promising to email it by Thursday.  Make an appointment on your calendar to buy your sneakers and sign up for the running club on the way home from work tomorrow.  You have to process your great ideas and tasks, add them to those lists and commit to getting them done.

Make your To-Do list mobile, and take it with you.

Keep your list mobile, either in a small notebook, on your phone or even In the Cloud with apps on your smart phone.  Make it mobile and take it with you so that

  1. You are always ready to act on your To-Do list tasks as planned or if your schedule changes;
  2. You can add to it as ideas and tasks occur to you; and
  3. You can use it is a decision making tool for how to manage your time and get things done.

 Know Your Three.

Every day, review your To-Do List and choose the three things that absolutely need to get done today.   There may be more, but choose your Three.  Choose what has to get done, or what is easy to do, or what is most likely to get done.  Just choose and commit to three.  And if they are quick and easy and done in 10 minutes, Yes – you have to pick three more.  Come on, Do those To-Dos!

Give one of these a try this week, and get some of your To-Dos Done!

A Tuesday Morning Bedtime Story

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Today’s blog was named by Leslie and inspired by Bridget.  Thanks ladies!

I was pondering today’s “productivity” blog while I organized our bedding… then Ping!  Light Bulb!  How about I share the bedding ideas with you instead?

Last week, I realized the bedding drawer in the guest space was a lot fuller than our bedding chest on the main floor.  Today’s project was to review what we have, purge unnecessary sheets and pillow cases, and re-allocate the ones we’re keeping.

Also, while working with a client recently, she asked “Don’t you have dozens of mystery sheets that are never used and match nothing?” Um, No, I don’t, but I was motivated to complete this project!

Here’s how it went:

  1. I finished all the laundry and then collected all our sheets together in one place.  We have 5 people living here, with 3 twin beds and one queen bed.  In our basement we have guest lodgings of two more twin beds and a queen size Aerobed.
  2. I sorted the sheets into piles for twin and queen size, then matched up the flats and fitted with the cases.
  3. I folded the sets together, with the folded flat sheets wrapped around the folded fitted sheets and cases.  I put one set of queen sheets and 2 sets of twin back in the basement guest space and stored the rest in the bedding chest in my room.
  4. The “donate”  pile held three random sheets that match nothing, an old set of queen sheets and some Buzz Lightyear twin sheets that have been through 3 boys and are ready for retirement.   I answered a Facebook request from a mom looking for twin size bed sheets for her little boy’s bed, and offered her our Buzz Lightyear sheets.  I am glad they will be loved anew by another little boy! I bundled the rest of the “donate” pile together and will drop it off at the animal shelter this week with some old t-shirts.

A few tips I have picked up along the way:

  1. For years, I purchased only white sheets so that I could bleach them all and keep them cleaner.  Since it is difficult to determine sheet size at a glance, I noted a T or a Q on a discreet corner.  If you use all the same color, you could also separate the sizes of sheets by storing them on a different shelf or in each room.
  2. I grew tired of white bedding, though it did have its advantages.  I am slowly making the switch to color and patterns in our bedding:  any new twin size sheets I purchase are striped, and any queen size sheets  will be a solid color.
  3. I have also heard the suggestion of storing the two sheets and the extra pillow      case if there is one folded together in the matching pillow case.  That works for some, but not for me.
  4. We store our guest bedding in a dresser drawer in our guest space, and everyone else’s bedding in the chest at the foot of our bed, so extremely tidy edges are not necessary.
  5. We don’t keep a lot of extras.  Two sheet sets for each of our beds (and one is on the bed), and one set each for the guest beds.  Fewer items mean less clutter.
  6. Once and for all, Here is how one person can fold a fitted sheet to lay flat while keeping it off the ground (I learned from a pro – Literally!  I used to help out at my dad’s Laundromat in high school, and the tiny and efficient Shirley showed me the trick):
    1. Grab two adjacent corners and bring them together, and do the same for the other end.
    2. Fold the flat size in half, so all the fitted corners fit together.
    3. Grasp one end of the flat side in each hand and pull flat across your chest,       then fold into thirds down your front, rounded elastic side in first, and the flat side in last.
    4. Starting at the bottom (the lumpiest part), fold up in thirds so that you are left with straight sides and edges.

So, collect the bedding that you have; sort it into sizes and sets; determine what needs to go away either because it is old or ill fitting or scratchy; and choose a storage place close at hand for the items you intend to keep.  Another quick project that will make your life easier!

Three Little Projects That Will Make You Smile!

Organizing projects don’t have to be big or expensive to make a big impact on your life!  Here are three examples of 30-minute projects that will make you smile every time you look in the medicine cabinet, watch a DVD or open your closet door.

Project #1 The Medicine Cabinet.

Invest 30 minutes in cleaning out your medicine cabinet, and you will help every member of your household every day.

  1. Grab a pen and paper to jot down items needing replacement; a garbage bag and a small bag to collect your recycling.
  2. Clear the counter so you have room to lay stuff out, or lay a towel on the floor.  Take everything out of the cabinet and spread it out.
  3. A quick review of expiration dates make organizing the medicine cabinet easier.  Look at each item in your medicine cabinet and determine if the item has expired….
    1. Based on the manufacturer’s suggestion, like medications, first-aid items, or used make-up; or
    2. Based on your personal or lifestyle preferences:  You can let go of items like styling products that didn’t work as advertised, or items for certain distant times of our lives, like the baby nail clippers or the green nail polish that looked great on my teenage niece but not on me!
  4. Duplicates weigh us down. Don’t store multiples of the same product in the small space.  Keep one on hand, and store the rest elsewhere to free up space.  A basket in our linen closet holds un-opened items.  We keep one of everything in the cabinet, and go to the new un-opened items when we run out of the first.
  5. Group the stuff you use every day onto its own shelf or basket, categorize the rest and corral it in containers.

Project #2 The DVD Collection

Spend 30 minutes organizing your DVD collection, and it presents a great visual image!

  1. Collect all your DVDs and cases from all over your house.
  2. Alphabetize the cases by movie title, then put loose DVDs in their cases.
  3. Review them all and purge the ones that no one watches anymore.  My little niece and our public library receive most of the DVDs my boys have outgrown.
  4. Assign a home for your DVDs.  Leave them in alphabetical order, or group them by category (like action or TV series on DVD) or by viewer (like storing the DVDs my youngest son watches on the lowest, easiest-to-reach shelf).
  5. As we receive new DVDs, we review what we have and purge what can go.

Project # 3 The Gift Wrap / Storage Closet

This one really makes me smile.  I worked on this project last week, and it took closer to an hour, since I had to break down and remove the cardboard, plus $40 and a quick trip to Home Depot.  But it’s worth it!

  1. I have a closet in the basement which holds holiday decorations, gifts, gift bags and wrap, and lots of empty boxes for storage and mailing.  It required attention after the holidays, and when I saw this great idea on Command.com, I made the project a priority for January!
  2. I cleared boxes, keeping 10 small ones for shipping, and collapsed and recycled the rest (a lot!!).
  3. I stored our extra gifts for giving in two boxes on the shelf above, one each for Christmas and every day gifts.
  4. I pulled out the Christmas wrap, ribbons and bags, and stored it all in a separate extra-large Ziploc bag.
  5. I installed Command hooks and hung small dowels across them to hold my ribbon and favorite gift wrap.  Also hanging on the command hooks are clear freezer bags holding my tape, scissors and pens.
  6. I also bought new supports for an old un-used shelf, and installed the supports and shelf in the space as a permanent work space for wrapping small items and staging gifts before giving.  Below are the before and after pictures!  The white laundry basket in both pictures holds our extra gift bags, divided into categories like “baby”, “wedding”, and “birthday”.

before      after       lego wall

The bonus project:  Lego display space (above right).

I have three sons and ridiculous amounts of Lego.  Most are assembled, and storage space is tight.  When inventorying the work room for the closet project, I found these shelf tracks and supports, but no shelves.  On the Home Depot trip to purchase items for the closet project, I also picked up replacement shelves in sizes to match the supports we already have.  10 minutes of installation and $20 for 3 shelves, and we have 9 more linear feet of Lego display space (and a little less clutter on the Lego table!).  Woo hoo!!

So, what areas of your home could use 30 minutes of your time?  Any investment in Organizing will reap big rewards!