Category: Organize Your Stuff

Little Pieces, Friends. Little Pieces.

I must have been really good this year, because my wonderful husband bought me a new laptop for Christmas.  Seems to me he is the Good One!  Especially considering he also is the one who will switch everything over to the new one and make sure everything is running just right.  He really is the best.

He started working on it first thing this morning, so I did not do my typical get up early / have coffee / plow through emails routine like I usually do.  And after a weekend of travel and yesterday’s oral surgery for my son, let me admit – my email inboxes were full to overflowing.  Now they are mostly cleared out, after 20 minutes of ruthless purging.  Whew.

But I realized the myriad of email subject lines about the New Year / lose weight / work more / donate money / get organized / etc. can be overwhelming.  And I looked at my own to-do list, which is also a bit overwhelming.  And the words that were echoing my head through all of that were “Little Pieces”.

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 Little pieces, my friends, make up the greater big picture.  Take heart.  We can make progress in leaps and bounds.  Today, tomorrow, this week, this month, this year.  Absolutely!   There Are No Limits To Our Greatness!  But it all starts with little pieces.  Changing the world can seem overwhelming, but changing one little thing, one little piece – yes, I can do that.  And so can you.

In 2014, I will post lots of articles, I’m sure, but this week’s article is the first of many focusing on little projects that have big results.  Happy New Year, friends!

Little Pieces: Paper Management to Fix My Dinner Dilemma

To sum up the article you are about to read:Image

  1. Create paper management systems that work for you, and look at them critically once in a while to make sure they are still working;
  2. Regular maintenance is key to the success of any system;
  3. Binders are a great way to store papers that you plan to use again;
  4. Look critically at your practices regularly, and be open and willing to change; and
  5. Imagine different ways that new technology can make your life easier or solve a problem

Some of you may stop there, and that’s fine.  But read on for the rest of the story….

It’s almost 2014.  And my personal resolutions revolve around healthier eating for my family, and getting fit.  So I admit to you, instead of writing my blog, I really want to clean up / clear out my recipe binder. My recipe binder project is a study in good paper management

There are a few motivators working here:

  • I just placed a 3 month order for my awesome nutritional supplements (Reliv, ask me about them!)
  • I also just signed up for a “Figure Friendly Freezer Meal Party” in January
  • I need to menu plan for the next two weeks now that we’re done traveling and hosting parties
    I plowed through my reading pile over the weekend while traveling, and have a pile of new recipes
  • I have a backlog of recipes to try

I read a couple of magazines regularly, pulling out the recipes to use later.  There seems to be so much promise, so much hope and happiness in those shiny pictures in a magazine.  Years ago, I created a binder to keep my favorite recipes close at hand.  My binder is separated into categories that work for me and my family – favorites, appetizers, main dishes, baking, sides and salads.  When I collect recipes from my magazines, I tuck them in the front pocket of the binder.  When I feel like trying something new, I pick one out and we try it.  If my family likes it, I’ll file it in the right category area.  If they don’t, I’ll toss it.  I have purged the occasional cook book, too, when I go back to it for only one recipe repeatedly.  I’ll tear the page out or make a copy in my printer, and purge the cookbook.

So here are the problems I am facing:

  • The front pocket has gotten very full, and I have more to add.
  • There are recipes that have been in the pocket for months and even years, and I have yet to try them.  Which means they no longer appeal to me, and probably never will.
  • I am turning over a new, healthier leaf and many of the backlog recipes don’t fit that vision.
  • I sometimes collect recipes on-line now.

So, this evening or tomorrow, I will spend an hour and

  1. Re-file all the favorites that we’ve pulled out over the holidays (recipes for our favorite holiday cookie recipes, sugared walnuts, and a lovely sauce for our Christmas roast
  2. Grab a sheet protector, put two new soup recipes we’ve tried and loved into it, and add it to the binder.
  3. Look very critically at this weekend’s new pile and the handful of recipes in the front pocket, and ask myself some questions.  Such as:  Is it just too complicated?  Does it contain ingredients I can not pronounce or easily find at my regular grocery stores?  Will my family turn up their collective noses?  Is it healthy?  Do I already have a recipe that is very similar?  Can I find the recipe again on-line?
  4. Start “collecting” more recipes on-line, bookmarking the pages and adding a link to my menu plan spreadsheet so I can find the recipe again when I need it.  An article I read suggested using Evernote (which I love!!) to catalog and organize recipes, too.

What can you spend an hour on this week, a small project, that will reap big rewards?  Imagine, and get to it!  Happy New Year!

Give Wonderful Gifts, Not Clutter!

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Some years, I struggle with gift-giving, mainly because I don’t want to add to someone’s clutter!  So here are some ideas to keep your gift-giving personal and awesome and Clutter Free!

  1. Give an activity, as my friend and fellow organizer Emily Smith suggested last week.  Offer experiences, not stuff.  And actually schedule the experience, so your loved-one is more apt to follow up (checking their calendar first, of course).  We bought my dad concert tickets last year, for a specific event.  A few years ago, my hubby bought me a spa gift certificate for Mother’s Day.  He checked my calendar, booked the appointment, then took that day off of work so I wouldn’t have to rush home for parent duties.  Awesome.
  2. Don’t underestimate simple, personal gifts.  I have a tray of rocks.  Yes, rocks. They’re garden variety rocks, with words written on them in a gold sharpie.  Basic and not terribly exciting on the surface, right.  But they came from a good friend, with an explanation, based on the book the 12 Ways of Christmas, and are one of my personally prized Christmas decorations.  They are in a pretty tray on my dresser.
  3. Give a tradition.  Last Christmas, I received a special occasion place setting from TP, a friend / client.  In TP’s family, you receive a special occasion table setting when you are old enough to appreciate it, and you can use it when you choose.  For yourself, or for a loved one on their special occasion like Mother’s Day or birthdays or graduations.  TP had told me about her family’s tradition when we worked together in her home, so I was moved and blessed when she gave me my own.  It came protected in a pretty hat box, and she told me why she chose the pattern and colors for me.  So wonderful.  And I think about starting the tradition in my family, too.
  4. Give something personal, with a note.  I help many people downsize.  Sometimes the client sets aside an item to give to a loved one later or upon their passing.  I always encourage my client to write a note to the recipient, explaining why the item is important, a little about the history of the item, and why the giver chose to leave it to the recipient.  Let your gift recipient know why they and the gift are special.
  5. Give the gift of Organization:  Gift giving is about the receiver, not the giver.  And using gift-giving as an opportunity to fix a perceived flaw in someone is rather rude.  “Here, honey, I got you some workout DVDs because you should exercise more” is totally about your opinion, not your loved one.
    All of that being said, sometimes our loved ones would like to be more organized, or could use inspiration from us to use their space and stuff better and live a more streamlined life.  So, here are a few ideas to pair beautiful function with good intentions.
    • Just read about this, Stick N Find (found on Smead Organomics) – you can use GPS and blue tooth technology to attach trackers to often-lost-things, to help you find them again
    • An “Ish” Hook: Find a unique and beautiful hook to mount on a wall or over a closet door.  The gift recipient can use it to hang up tomorrow’s clothes, or as a hook to hang up their ‘clean-“ish”’ clothes for another day.
    • A counter top charging station
    • A decorative and perhaps non-breakable (like wood or leather or acrylic) bowl for your loved one to place near the door for their cell phone, car keys, lip gloss, wallet, and whatever else goes in and out of their pockets when they go through the door.

Hope this provides some un-cluttered last minute gift ideas!  Merry Christmas!

Scared of your Late Afternoon? Conquer the Witching Hour!

witch hatAround our house, we call the 3pm to dinner-time span the Witching Hour.  I find that time of day the most challenging.  At work, my energy and focus lag in the late afternoon.  At home, the kids arrive home from school hungry, and tired but wired.

We struggle to strike a balance between: warm, welcoming and relaxing; and the business of our lives, dinner, homework and getting back out the door for evening activities.

So, if you find the late afternoon a challenge, too, here are some ideas to make it a little less evil….

  1. Take a moment or two when your energy starts to lag, and refocus your brain and energy.  Assess what you still need to accomplish today, clear out brain clutter, and recommit to getting your tasks done.
  2. If you need a break, take a walk, grab an ice-cold glass of water, and take a few moments of calm.  At work and at home, everyone around you will benefit from a calmer, more-focused you.
  3. Lay out tasty treats.  I was inspired by this after a party, when the kids re-plated on a serving dish veggies and dip, and crackers and cheese after school.  It takes no time to chop some fruit and add a couple of sliced hardboiled eggs and crackers.  I have been trying to reach those recommended 5-9 servings of fruits / veggies a day, and this could help!
  4. Banish the TV and any other screens unless they’re used for homework. For example, computers and IPads for homework purposes are fine, but not for play until the homework is done.  And if the homework is done quickly, send them outside for some exercise or to the family room for some Wii action!
  5. Put your family to work.  Kids of every age can help make dinner, set and clear the table, take out the trash or put laundry away.
  6. Encourage independence and organized habits.  Have hooks available for everyone (kids and adults, too!!) to hang jackets, accessories and backpacks, and make it a habit.
  7. Remember the homework basket (http://colleencpo.wordpress.com/2012/08/14/an-organized-work-space-for-student-success/)?  Keep a basket at hand with the supplies your children need for completing their homework.
  8. Collect papers and process all at once.  Pile today’s mail, the contents of my briefcase, any papers that came home from school, etc.  Then open the mail, recycle/ shred / purge anything you don’t need, file papers you want to keep, and act on the papers that need completion.

A word here…. As I wrote up these ideas, it occurs to me that all of these ideas are good for all of us, adults and children alike.  Take a breather, refocus, eat a healthy snack, banish the TV, help each other, encourage independent and organized habits. Good for all of us, all the time!

I hope these ideas help you with your Witching Hour, too.  Try one or two this week, and let me know how it goes!

7 Tips to Run Errands Better!

I don’t know about you, but with 5 busy people in my house, I run a lot of errands.  Dropping off, picking up, shopping, occasionally returning.  And between errands and shuttling my family here and there, I spend a lot of time in my car!  Few things irk me more than having to re-run an errand because I forgot something or didn’t plan ahead, and so I make every effort to run my errands well and get things done the first time.

Here’s how:

If you know something needs done, do it soon.  I encounter “all or nothing” people, who don’t take care of personal business for weeks and then expect to run 20 errands ranging over 40 miles in 3 hours.  This is unrealistic, inefficient and destined for failure.  If time is an issue for you, consider shopping or returning on-line.  It may cost you money in shipping, but saves hours in errand time!

Have a Master To-Do List.  I always have my Master To-Do list on my phone.  Several times a day, I update it with errands and tasks and synchronize it with my computer.  Errands on the list include:  Routine / weekly errands (farmers market every Thursday, dry cleaners every Friday, pay Kohl’s bill on the first of the month); and episodic errands (drop off flag, purchase clarinet reeds, new dress shoes for A.).  I attach a date to all of them, then group them based on my schedule.

If you’re in your car a lot, too, run your errands on the way to somewhere else.  For example, when I used to work in the city, I frequented the post office, dry cleaners and grocery store that were on the way to my office.  These days, I am more likely to lump my errands into bigger blocks of time, based on a free hour or two some weekday morning.

Make a plan:  Think through today’s to-do list and each errand.  This past Saturday, I planned to shop for myself at one store, return stuff to another, shop for a gift at a third, and buy groceries at a 4th.  As I planned, I pulled my gift certificates and coupons for the first store, and located the receipts for the returns.  I packed shipping materials and labels for the gift, so I could box it up and ship it out as soon as I purchased it.  Then I made sure my cooler bag, reusable grocery bags, coupons and grocery list were in the car.  I had quite a pile of stuff to go, but I got everything accomplished in the time allotted!

Bring your tools.  I have an errand basket at the back door for returns, receipts, items to go to other people, etc.  Right now it contains a CD to go back to my brother and a flag to drop off to a fellow scout leader.  My Iphone is also a tool, to google store locations and directions.

Keep details with you:  I keep regular purchase details on my IPhone.  Along with the contact info for my local Office Max, I list the printer ink I use, to reference if I need to pick some up.  Attached to the contact to my local music store is the type of clarinet reed my son uses (I never remember).  In addition, I have my family’s current clothing and shoe sizes, plus gift ideas, in case I find myself with motivation and opportunity to shop.

Remember you are super but not superhuman.  Take a snack.  Take a water bottle.  Take a deep breath, take a break.  Then get back to it.

I wrote this for a friend I chatted with last week about how to make the most of her on-the-road time. I hope it helps you with that, too!!  See you on the road!

Ways to Find Ideas, Keep Them and Act on Them!

Ideas are everywhere, wherever inspiration strikes! But, how do we save them?  And then use them?

What is an idea?  Dictionary.com says “a thought, conception, or notion.”  To me, ideas are more than just random thoughts, they’re sparks of inspiration.  A thought can become a task on your to-do list (ooh, remember to buy milk, order that gift, or make that phone call), but an idea seems bigger than that, like the term the “big idea”.  So bigger than a thought, grander than a task.  An IDEA.

Ideas for what, you ask? 

Anything!  Everything!  That is the great part!  We just have to be open, aware and seeking those sparks of inspiration.   What are you looking for?  Vacation ideas?  New business ventures?  Adventures?  Hobbies?   Better and different ways to deal with challenges or people?

Where are these ideas? 

I have come to realize that big ideas are rarely in my office, or waiting on my laptop.  To generate new ideas, I require new stimuli and information, or a different way of viewing things.  You can’t force creative ideas to come, but you can invite them.  For me, Ideas come to me when my mind is relaxed:  In the shower; as I drift to off to sleep; very typically in the car; or in my reading pile.  A few months ago, they were at the Museum with me and my kids.  My six year-old niece says they’re under the table.

So, if you are looking for ideas or solutions, go where the ideas are.  And if you are looking for new insight, go some place new, read something new or hang out with different people or in different places.

I have plenty of ideas.  For me the challenge is not finding them, it’s keeping them and then acting on them.  So, first things first –

  1. As an idea comes to you, Filter It.  You may come up with a great idea, but is it really something YOU need to act on?  The construction idea that comes to someone who is not a builder.  The song lyrics that occur to someone who is not a musician.   The hot and tropical vacation idea that looks beautiful in pictures, but then I remember I really hate to be hot. (!!)   I am not suggesting you abandon your big ideas, just determine if they are ideas You need to act on, or perhaps you can stick with your strengths, and Pass on the ideas to someone else.
  2. Make a Habit:  Write it down.  I get very frustrated when an idea disappears Aqua Notesbecause I didn’t write it down.  In positive terms, Writing down an idea makes that idea more likely to become an action.  Give your self opportunities everywhere and anywhere to capture your ideas.  I have pen and paper in the car, beside my bed, and even in the shower (thanks again, Steph and Lauren, for my Aqua Notes, seen here).
  3. Make a habit: Capture ideas technologically.  If you find inspiration on-line, there are all sorts of ways to capture those ideas, too: I have a “Pin It” button in my toolbar for posting images to Pinterest. and I can add gift ideas to my Amazon universal shopping list via another toolbar button on my Toolbar.  You can also save ideas to your Facebook timeline, or bookmark a website page for later.  Just set up your bookmarks with categories, to file the ideas for later.
  4. Make a Habit: Keep Lists, files or bookmark categories for different types JKs post it Ideasof ideas. Then make sure the new ideas get there.  These lists or categories could be “home improvements”, “recipes”, “restaurants”, “self-improvement”, “cub scout craft ideas”, etc.  Corral your ideas (like the colorful pile of post-its used by my friend Jan, seen here), and then disseminate them to their most useful list / destination.  And if the idea is a really great idea, or perhaps a time specific one (a seasonal weekend destination that’s available for only a few more weeks), add the action steps to your to-do list.   If it is a new restaurant to try, make a Date and go!
  5. Make a habit:  Review your Ideas periodically.  Once a week / month / year?  Make a habit of reviewing and prioritizing your ideas.  Pick an idea or two that is most important to you right now, and add the next action steps for that idea to your to-do list for today or this week.  It is October now, and the holidays are on the horizon, with all the Big Ideas that go along, so “Look at November and December Travel schedule” just went on my to-do list.

So, what are your Big Ideas?!  Make habits now to Find, Keep and Act On Your Ideas!

My Shopping trip with Tamika Maria Price, Wardrobe Consultant!

My new favorite jacket

My new favorite jacket

Thursday morning, 9 am:  I can’t believe I’m saying this, but I am really excited to go shopping with Tamika Maria Price (http://www.tamikamariaprice.com/  and http://www.alinechicago.com/) at Macy’s!  I’m never excited to shop, but I am today!

9:45 am:  Driving out to meet Tamika, I realize the unfamiliar feeling in my stomach is Fear. About shopping!  Silly right?  Every day, I do things that frighten others.  Public speaking, singing in public for hundreds?  Bring it on.  Bugs, spiders, wild animals – eh, no biggies.  Leading groups, starting a business, parenting sons and teenagers?  Tough some days, but not scary.  Shopping for clothes for me?  Terrifying.

Why?  My fears include spending too much money; not finding what I want and wasting time; not knowing if I’m buying the right clothes or styles or colors or sizes; being frivolous, spending time and money on me instead of others.

12:30 pm:  I had nothing to fear!  It was great to shop with someone who knows what she is doing!  Tamika worked the sales, came with coupons, helped me find my style, knew my colors and took care of me!  I have 17 awesome items plus accessories, and here is what I learned:

1.  Try Multiple Sizes.  I tried on 3 different sizes of clothes, depending on the type of item and the designer.   Thankfully, my shopping consultant planned for this, because I would not have.  And it’s not just because I am a petite on the bottom, and regular sized on top, it’s because each designer is just a little different.  The pair of jeans I bought – I tried on 3 pair, in two different colors.  I liked the indigo in one color, but the same size in a maroon was too big.  Go figure.Hmmmm, which fabulous new sweater to wear today?

2.  Break Your Own Rules.  I operate under certain rules when it comes to clothes and shopping, and I am not even aware of those rules most days.  What colors go with other colors, what shoe color or accessories go with certain items, etc.  Tamika helped me examine those rules while we worked together, and stretch my comfort zone just a little. 

3.  Go ahead and shop once in a while.  And shop multiple stores.   As we walked to our second stop, Tamika asked me where I usually go to shop.  I looked at her blankly, because there is no “usually go to shop”.  I shop when I have to, and I shop on-line with a few retailers whose sizing I can rely on, like Eddie Bauer and Coldwater Creek.  The problem with that?  All my clothes come from the same two stores, which gets a little predictable and boring.   I will still rely on my favorites, but I will also go in person to shop at least once a season, to try stuff on and see what’s available.

New shirt, earrings and necklace.

4.  Buy a few new things every season to keep your wardrobe and style fresh.  I wore an ensemble this past Sunday: my new favorite white-with-black-stripe shirt and new statement necklace with a slim black skirt, black cami and sandals I already had.  A couple of new pieces updated the whole look.  Looking great doesn’t have to break the bank.

5.  Stay focused, and shop with a list.  Go with a plan and a list.  You never know what you may end up with otherwise!  But of course, when a really great sweater presents itself, fabulous and on sale, consider going off the list just a little, and try it on!

And for the best shopping trip ever, take Tamika with you!!!

Welcome to my House Hour. Now excuse me while I start some laundry…

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001In last week’s blog, I mentioned my House Hour.  I didn’t give it a thought, it’s just what I do.  However, two readers asked “What do you mean by your “house hour”? Is this cleaning, straightening, laundry? Is it one hour everyday or when you can fit it in? Hmmm…”

Let me explain.

Last Friday morning, moments before receiving my friend’s email, I was wiping down my bathroom sink.   

Why? 

Well, because it was Friday.  That’s what I do on Friday.

Why 7:30 am?

As mentioned, “Clean the Bathroom” is a Friday chore.  And my Friday was shaping up to be busy, so 7:30 am was a good time to complete the task.  Also, everyone was already showered and ready-ish for school, so if I cleaned the bathroom at 7:30 am, there was a pretty good chance it would stay clean for a while.  Bonus!

My House Hour is the hour I spend on routine cleaning tasks every day.  For many years, I would wait and clean my whole house one day a week.  That worked for a while, but I hit some snags:

  1. My schedule rarely allows for an entire day dedicated to staying home and cleaning. 
  2. After 6 or more days of inattention, my house dirt and clutter really bothers me.
  3. There are some tasks that require repeating multiple times during the week, like laundry and vacuuming.
  4. As a child, Saturday was our cleaning day, but that absolutely doesn’t work with our schedule.

Here’s my cleaning schedule: http://www.peaceofmindpo.com/DailyCleaningChart.pdf

      This system works for us because I have a small and organized house, and my family is pretty good about cleaning up.  If my house was bigger, I would probably have to spend more than an hour.

       In addition, my House Hour does not always include things like laundry (a never-ending cycle), or cleaning up the kitchen after a meal.  Those are routine chores.   When the two go together, like when kitchen cleaning is on the House Hour list, too, it’s nice to get things done faster!

      Cleaning different areas of my home a little bit every day allows me to skip a day if I need to, so long as I catch up the next day.  And since the house stays relatively clean, I can be flexible and spontaneous for events or friends stopping over.

If you like this idea, make it your own.  Determine the list of things that need to be done every week, then distribute the tasks over a few days. 

  1. Be prepared to work around external motivators:
    1. Weather:  today I ditched my regular House Hour so that I could take care of yard work after a few rainy days.  In addition, when you only have an hour to spend, and you spend it shoveling snow or raking leaves, you have to be flexible!
    2. Garbage day is a great motivator for clearing clutter and recycling, and emptying all the trash!
    3. Pay day – my hubby’s pay schedule changed recently. Now Menu planning occurs every other Friday instead of twice a month on arbitrary days, which links nicely with the kitchen cleaning day.
  2. Take your schedule and your family’s rhythms into account – I like to knock out my tasks in the morning (though that doesn’t always work!!), but perhaps you prefer an hour in the evening every other day or so. Great, go for it.
  3. Leave room for large projects.  We have a few Fall projects to accomplish in the next few weeks:  put screens on the gutters, fix the fence, wash the windows, and I really need to strip and re-wax my kitchen floor.  This weekend or next, we need to clear an afternoon for these bigger projects.
  4. Determining your plan ONCE and sticking with it means you’ll never have to feel overwhelmed and searching for a starting place again!

So, pick an idea or two from this week, make your plan and make your cleaning schedule your own.

“Cleanse Your Power Center”: I organized my office, not my chakras.

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work shelf photoI received an email last week entitled “Cleanse Your Power Center”.

I thought “Great idea!  My ‘power center’ sounds like my office, and it does need cleansing.”  Upon actually reading the article, I realized the writer had a more spiritual intention, and I was supposed to be cleansing my chakras.  I organized my office instead. My chakras will have to wait.  And for the record, I did the deep breathing recommended while reviewing papers!

A few years ago, I had a work space custom-built, including a flat work space, a shelf above my work space and closed cabinets above the shelf, and 3 drawers for supplies and things.  I also have a file cabinet, though after this weekend only ¾ of one drawer contains files.

So how to get started?  Set aside a few hours and focus on your space.  As with any project, focus your efforts on small spaces to start.  Attacking the office all at once can feel overwhelming!  And imagine if I tear apart my office and then have to stop organizing to go somewhere or do Work – I’m left with a torn-up mess and no place to work.

1.  Start with the Easy Stuff.  I removed a small table because it just collects stuff.  I took out the trash and recycling, emptied the shredder and took some old electronics to the car to be recycled this week.  Whew, better already!

2.  Organize Your Horizontal Work Space.  Your office will look better immediately!  I intentionally built a not-too-big work space.  I don’t store papers on it, and I am dedicated to putting stuff away at the end of every day.  The work space is  comfortable, well-lit, welcoming (to me), and typically clear.  This is actually the easiest place for me to start, requiring 5 minutes to clean out pens, clear off my bulletin board, and wipe everything down.  My Power Center is looking cleansed!

3.  Tackle Valuable and Visible Storage Space.  This is where you should store really important, active papers.  Perhaps this is on your desk top.  In my office, it’s the shelf above my desk.  The items on it are physical reminders of projects and responsibilities I need to tend to.  It is literally and figuratively Work hanging over my work space and head.  If it starts to look overcrowded, I start to feel stress!  So maintaining a clean and streamlined appearance on the shelf helps me feel positive and motivated about work!  In addition, this shelf is visible to everyone walking by, so it’s important that it looks nice.  This shelf, too, needed just a little work.  I cleared out my reading pile, re-labeled some items, and set aside a few binders that hold in-active materials.

4.  Tackle Valuable but Closed Storage Space next, like the cabinets above my desk. I cleared out old books (donate pile), obsolete organizing and tech products and manuals (recycle!), and Cub Scout resources that I can store in our scout storage room at our program location.  Clearing out just these three types of materials opened up space for the binders of in-active materials from the open shelf.

5. Drawers:  I took a quick glance through my drawers next, but they, too, are pretty tidy.  Mostly, I dumped some old marketing materials and more dead electronics, and cleared some space.   It’s easy to waste lots of energy organizing these little spaces, so don’t fall into that trap.  Spend just a little time on the desk drawers and supplies, then move on.

6. Files:  My last stop was my File Cabinet.  I am slowly moving towards a paperless      office, but I am not there yet!  And my challenge, just like everyone else, is finding the time for maintenance.  I file papers in my files, expecting to refer back to them some day.  But I rarely do go back to them, and there they sit.  I cleared out almost every paper that was more than 2 years old, and re-titled files to find important stuff more quickly.  I even went the extra step, grabbed my label maker and made all the tabs consistent and snazzy.

For a couple of hours of work, my “Power Center” is “cleansed”, my office runs more smoothly and feels better, and the ideas are flowing freely.  I feel better, and I’m pretty sure the “power center” article writer would approve.  What one or two ideas can you take from this article to work on your office this week? Let me know!

Organizing Bedrooms with Your Kids

This past week, my son and I did a clean sweep of his bedroom.  The room is usually clean, but periodically we all need to review our stuff and our space, so that is what we did!  We reviewed toys, books and clothes.  We kept a lot, purged some and re-allocated a bit, and it looks and feels great in there now!kid clean sweep

So, the first question is “How do we organize a bedroom?”  And the other part is the kid-specific part – “How do we organize with our kids?”

I like organizing with kids. Like all of us, they like to share details about what is important to them.  In addition, organizing with kids gives them an opportunity to share their opinions about stuff and space which gives them a sense of control and ownership in the organizing process.  They are receptive to new ideas, too!  Here’s what you do….

  1. Clear 2-4 hours in the schedule, dependent on your schedule and your child’s age and attention span.
  2. With your child, determine destinations for the purge items and label bags accordingly.  The paper bags lined up in my son’s room are labeled “garbage”, “recycle”, “sell”, “donate – toys”, “donate – library”, clothes for “swap.com” and binsfor cousin “Joshua”.  A garage sale could be a destination, too.
  3. Start a pile of “go elsewhere in our home” items by the door, including dirty laundry, to maintain focus and avoid running items here and there during your project time.
  4. Grab a notebook to jot down ideas and to-dos as they occur to you (“buy new sneakers for school”, “return borrowed toy to xxxxx’s house”)
  5. Start small; really small.  Everyone gets overwhelmed at times.  If you are feeling overwhelmed and snarky about the bedroom project, imagine how your child must feel.  Tackle small spaces one by one instead of all together.  My son and I started with 2 storage cubes, then book case, then toy box, then closet.  And I reviewed his clothes while he made decisions about toys and books.  We tackled our project based on Julie Morgenstern’s SPACE method of organizing.
  6. Sort what you have: We sort toys and books based on type and clothes based on size and season.
  7. Purge items to your various destinations.  We purge based on condition, developmental age, size and season and / or interest level. Give yourself or your child a chant to help review items and stay focused.  For example, I worked with a young man last week who was deciding what to do with his books.  His repeated question was” Keep, sell, give to sister?  Keep, sell, sister?”  Over and over, with each book.donate books and dvds
  8. We Assign a home to and Containerize the items we keep.  Quite often, items go right back where they came from, especially clothes to the closet and dresser, or books to the bookshelf.  But tackling these projects presents a great opportunity to re-think your storage! We took this opportunity to move a toy sorter out of the closet and into the basement for use with the Legos, and moving the sorter out of the closet opened up lots of space for other things.
  9. “Equalize” is the fifth step in Morgentstern’s SPACE, and is a fancy word for maintenance.  So we equalize every time we tidy up, throw out papers, donate outgrown or beat-up clothes, etc.

Specifically, organizing with kids

  1. Let the papers go.  No, really, let them go.  The grades are complete, homework is      done.  Let the papers go.  Keep a few items from each year, but I guarantee you, your child will not care about every paper ever produced much past junior high.  Handing him or her bins full of old paper when he or she starts their own home will not be appreciated.
  2. Cultivate giving and purging from birth. My boys are used to purging old clothes, and donating used toys and clothes.  It’s a good habit to form.
  3. Provide a plastic container (sweater size, 6-12 qt size) for treasures.  But no larger than that.
  4. Grab your camera, to take pictures of large art projects so you can purge the project without losing the memory.  A picture of the catapult they made in class takes up a lot less space than the actual catapult!

So, take courage and spend some time organizing with your kids this week!  The bedroom will look better, you will learn some new things about your child, and you will both cultivate your organizing habits!