Category: Organize Your Stuff

Organize Your De-Decorating! (Is that even a word? It is now!)

I wrestled three Christmas trees from their stands and into storage or out the door last week.  Only one was mine.  This time of year, I spend a lot of time helping my clients put holiday stuff away.  We de-decorate, de-forest, call it what you would like.  Let me share tips I have learned!

  1. Create a First Out, Last In box.  Our FO/LI box holds the decor items that come out around December 1:  Advent Wreath, Christmas card display ribbon and basket, countdown calendars, table runners and our Creche and lights.  These are the first items we put out in December, and also the items that stick around through the holiday season and are last to put away (hence the name).  It is easily distinguishable in the crawl space, and always on top of the pile of containers.
  2. This is one of the few times I will say this – Cardboard is not your friend.  Plastic is your friend. My husband and I were reminiscing about our childhood holiday decor.  He has clear memories of putting away the cardboard boxes in the garage rafters every year.  Sometimes that works, but sometimes it doesn’t!  Plastic is better for long-term storage.  It’s sturdier, water and bug resistant, stack-able and reusable.  Bonus – lots of home improvement stores have plastic containers on sale right now!
  3. Choose your themes, and pack accordingly.  Choose to store your decor by room (meaning, all the items you display on the mantle or in the dining room go in the same box) or by type (meaning, all the snow globes go in the same box, regardless of where they are displayed).  This is your choice to make, but please make it.  Putting away this year and unpacking next winter will go much more smoothly!
  4. Purge now, not later.  Any decor items you didn’t use this year – Why didn’t you?  Is it broken? Outdated? Not looking too great? These characteristics will not change, so you may need to purge these items.  If you rotate your decor annually, and your stuff looks fine but just didn’t make the cut this year, go ahead and keep it.
  5. If your decor is already neatly stored away, there are still a few things you can do to make the process go more smoothly next time!
    • Label  EVERYTHING.  Make your life easier next December, and label everything clearly this year.  Maybe, just maybe, people will even be able to help you since stuff is easy to find and access… (maybe).  And if your labels never stick, try this:
      Post-IT Note + Sharpie + Clear Packing Tape = a label that will actually stay on.
    • Leave yourself some notes fir next year!  What worked? What did not? What was a hit with the family? I’ve made lots of notes of “favorite cookies” that I make, so I can spread the cookie love as a surprise come next December.

Happy DeDecorating!

About Spices (So many bad puns I could make, but won’t)

Do you have an area of your house that you’re really proud of?  That you like so much that occasionally you think it should have it’s own spotlight or theme song?  

Ok, maybe that’s just me.  But today that area of my home is my spice drawer.  A small project with a big impact, one that makes me happy when I see it and makes my life and cooking easier.

Need to get a handle on your spices, just in time for holiday baking and feasts?  Here’s how!

Sort what you have:

  • Clean off a counter.
  • Collect your spices from all the places you have them stashed in the kitchen and pantry.
  • Line them up on the counter and put them in alphabetical order.  Trust me on this one.  Many kitchens have at least a few duplicates, 2 or 3 jars of the same spices.

Get rid of spices past their prime: 

  • Once you know what spices you have on hand and how many, review what you have to determine if some of the spices are no longer spicy.
  • Ever wonder how long spices last?  A quick google search yielded a lot of information!  The cooking and spice websites seemed to agree:
    • whole spices can last 4 years;
    • ground spices last 3-4 years;
    • dried leafy herbs can last from 1-3 years (color is an indicator, too – herbs usually are green, even when dried, but can turn brown with age!); and
    • extracts are good for 3-4 years, except for vanilla which can last longer.
  • One website suggested that you can just use more of an older spice or herb to make up for lost flavor from age but that could get confusing!  If you open the jar and don’t strongly smell the spice, it’s time for it to go.
  • Make a list of spices you purge, so you know what you may need to replace.  Keep in mind, some items are seldom used, so you don’t have to replace those until you need them again.  However, if you tossed the black pepper or basil, replace them soon!

Decide where and how to keep your spices:

  • Store your herbs and spices in a spot convenient for cooking but not next to or above a heat source.  Prolonged heat will ruin the flavor and aroma of spices and herbs.
  • My spices are in a drawer near (but not too close) to my stove.  I have this great insert for my drawer, seen here from a side view.  Unfortunately, I’ve had it so long that I can’t find an exact replacement.  I found something similar to this on a quick Amazon search, for “spice drawer organizer insert”
  • A client who bakes –  a lot! – had a basket of savory herbs and spices (curry, basil, oregano) and a basket of sweet spices (cinnamon, nutmeg,
    baking extracts) in her cabinet so she could grab what she needed depending on her task at hand.
  • Of course, there is the lazy susan option, a great idea for all those little bottles.  Sometimes the spices fall over like bowling pins, but this is option improves visibility.  

Maintain the system:

  • Buy big spice containers (often cheaper per ounce) and share with friends or family!  I love shopping at Costco, but their containers are huge!  Vanilla extract lasts forever, and we use a lot of cinnamon, so those are two items I buy in large sizes.
  • Consider growing your own herbs. Even just a pot on the windowsill can keep you in basil for a long time!  (I love my basil, oregano and lavender plants!)

This little project can reap big benefits!  Give it a whirl this week!

What To Do With All These Storage Containers?!

I’ve gotten some questions about food storage containers, for example…

  • What to do with them?
  • How to store them?
  • Where in the world did all of these come from?
  • Where are all the lids (or bases!)?
  • Sound familiar?

I hope you all had a chance to take advantage of National Clean Out Your Refrigerator Day last week!  If you browsed through your fridge last week, perhaps you now have clean and empty containers to put away (or perhaps the contents were so very nasty, the container went out as well!).

However… perhaps you are one of many people who cannot put more storage containers away because the cabinet space or drawer you have dedicated to storage containers is full to overflowing…

Or…. maybe you don’t have a space dedicated to storage containers, and that creates a different problem!

Let’s figure this out, friends!  And for the sake of brevity, I will just call them “storage containers”, regardless of plastic, glass, ceramic, etc.

First Things First, clear off a counter for this little project.

Open all the cabinet doors, drawers and pantry and collect all the storage containers (bottoms and lids) scattered through out your space.

Sort bottoms and tops by shape and then size.  You should end up with a pile of round bottoms and lids, a pile of square bottoms and lids, rectangle bottoms and lids, etc.

Once your sizes and shapes are sorted, match up bottoms and tops.  This step can be very entertaining and / or frustrating, when you realize you have 20 bottoms and no tops, or 17 tops and 2 bottoms, etc.

And once you have started sorting and matching up items, it will start to become apparent which items need to go and which can stay.  Stained, cracked, warped or mis-matched items can go.   Re-used butter tubs or yogurt bowls?  Yes.  Go.

Seriously?  Those items are not manufactured to be re-used.  Yes, go.

Now, if you have to part with a lot of your containers because of wear and age, DO NOT run right out and buy the same amount to replace them.

If you want to purchase new items, or make the switch to glass containers, slowly transition out your old containers.

 

Ask your self:

  • Do you really need as many containers as you had?  Have you ever had every container in use?  Has the cabinet every been empty?  IF not, you have too many!
  • Slowly determine what you really need, and only purchase new storage when you really need it.
  • To really streamline the process, consider using only one or two sizes or styles of containers. These to the right are our favorite.  Stackable with a good seal for freezing, storing and transporting liquids.  Perfect for meal planning.  (2 cup size, Ziploc brand).  We use them for everything!  We have a few other sizes and types, but these are definitely my go-to!


Decide on a home for your storage containers, and let the folks who live in your house know where you put them!  Make sure the home is convenient and easy to reach.  As you put your containers away, consider how to store them to make life simpler!

Perhaps you could try a container for your containers, so you don’t have to worry about stacking them! (see picture to the right!)

I use an empty storage container to corral the lids to all the other containers!

Or how about storing them matched up, to make it easier to find them?

Whatever you choose,  tuck them away and close the door on this quick but satisfying project.  And if you’re hosting Thanksgiving this week, you will be the best hostess on the block if you have your storage containers ready to send home left overs with your guests!

Happy Thanksgiving, everyone!

 

 

My November and December Planning Hour

I have a marketing calendar, and that calendar told me I’m supposed to be writing about cleaning out your garage to get your car under cover before it snows (per the forecast, that could be as soon as this Thursday).  However…

I just can’t seem to wrap my head around that this morning.  Instead, my mind is working through the questions I asked in last week’s newsletter, finding clarity and focus around:

  • November / Thanksgiving
  • Christmas
  • Finishing the current year with a flourish, and
  • Starting the New Year strong.

So, what does this look like?  This morning,

  • I … Thought and planned.  This morning is about thinking and planning, and once the plan is in place, I will start taking care of tasks.  TIP:  But planning comes first!

  • I … Added events to the calendar, like fundraisers and concerts for the high school, exams and travel plans for the college students.  TIP:  Add events now to avoid double booking dates moving forward, but also to notice any snags that need resolved now instead of in a month.  Much better to resolve issues now!

  • I …  “Sent out ships.” That is what my friend Jan calls it when we send out requests or notifications via email or text, and then wait for a reply.  There are a number of events coming up, with lots of people involved who need to be part of the decision making, so I sent out emails to family members, clients, network partners and fellow ministers this morning.  TIP: Communicate with family and friends this week about upcoming events! Even if we don’t receive immediate answers, at least the conversation is started!

  • I … Looked around my house and updated my Project list:  this past weekend, we (ok, mostly my awesome hubby and youngest son) cleaned up the yard, the deck and garage to get ready for Fall / Winter.  Next weekend, we need to look INSIDE the house and make a plan around any minor house projects we need to complete before holiday hosting happens in December. TIP: Update that project list NOW while there is still time to accomplish your tasks!

  • I …   Took care of business, confirming clients and speaking engagements for this week and this month, and did a little bookkeeping.

  • TIP:  Kept the rest of life in mind, as well.  The HOLIDAYS can become all consuming if we let them.  We have to keep the rest of our day to day life moving along, too, though: Work, wellness, sleep, grocery shopping and house cleaning and bill paying, school, ministries, etc. Sooo….
    • TIP: Now is a great time to make wellness appointments:  check ups, dentist and eye doctor for college students over holiday break, etc.
    • TIP: Make your house services appointments now, too.  Call the carpet cleaner, plumber or painter now, so you aren’t left in a bind if you call in December and they can’t fit you in.
    • TIP: Find some short cuts or outsource regular tasks like grocery shopping when you can!

I challenge you to invest an hour today or this week that will save you many hours of stress and anxiety in the next few weeks!  Grab your planner and your laptop and take a good look around to see where you can set yourself up to succeed!

Managing Transitions: Change of Seasons – 85 Tuesday, 40 Thursday

It’s October in the Midwest, my favorite time of year.  One of the traits that makes it my favorite is its capricious nature.  Take, for example, the second week of October, when I started this blog article.

  • Tuesday, October 9 – sunny and 85 degrees…
  • Thursday, October 11 – the low temperature was around 40 degrees  overnight.
  • Less than 48 hours, 45 degree differential.   Wow.

The onset of cold weather can trigger a number of events.  For example:

  • That week, the cold weather triggered my van’s low tire pressure sensors, since cold air contracts.  A quick and free stop at the Toyota dealer on my way out of town on a road trip took care of that in no time!  Or…
  • Friday evening that week, when it was 58 degrees inside my house and only getting colder overnight, it was time to turn on the heat.

From an organizational point of view, there are a number of tasks that come with colder weather!  Tackle a couple of these this week, and get a handle on your Autumn!

Transition your closet for colder weather.

  • Review your summer items.  Donate or toss anything that is too tattered to wear again, or that no longer fits or appeals to you.
  • Take special items to the cleaners, making sure to pick them up again in a week!
  • Pack up, or move to the back of the closet, any clothes that you know you want to keep but that you won’t wear again until Spring.  And then finish bringing forward or unpacking your colder weather clothes!
  • Practice the same review and rotate process with your shoes, too!

Check out that basket or pile of things by the door.

  • In  my house, there’s a basket near the back door, and this week we swapped baseball caps and rain ponchos and to stocking caps, ear muffs and gloves. It’s time to put away the beach towels and summer sports gear, as well.
  • Review the pile of shoes.  As much as I love wearing sandals (And I do. love. wearing. sandals, like these in the picture – my new faves!), it’s time to put the summer shoes away for the season.  Toss or donate shoes that are too small, too beat up, or without a mate.  Wash what you can, take in any items for repairs, and put away the summer stuff.  I store my off- season clothes and shoes together, on the top shelf of my closet.  Not so far that I can’t get them out again if I really need them, but certainly not in the way.

Transition Your Home, and Get Cozy:

  • Get your furnace cleaned and checked out;
  • Switch your fans to spin clockwise for winter;
  • Empty your garden hoses and turn off the water to your outdoor spigots;
  • Put the “cold weather bag”, as one client calls it, back in the car filled with an extra blanket or 2, Clif or granola bars, window scrapers, jumper cables, etc.;
  • The first weekend in November, change your clocks, change your smoke detector batteries, and test your CO2 monitors, as well; and
  • Get cozy.  Last week, I bought new pillows for our family room couch and added comfy throws to a couple of arm chairs, plus I checked my inventory my tea and cold weather beverages!

Look around and see what you can do to manage your seasonal changes this week!

Managing Transitions: Work? First 5 Things, Last 5 Things

I’ve been talking with folks a lot lately about their Routines.  We often talk about morning or bedtime routines, to make those times run more smoothly.  But we can also create Get To Work or Leaving Work routines, to make those times run more smoothly, too!

We’ve all had those busy days!  Once you start your work day, you may have a hard time stopping.  So, this week, let’s think about how organize the start and of our work day to stress less and get more done!

I know, this may sound counter-intuitive, but focus on Yourself for the first few minutes you’re at work.  And if that means you also need to arrive a few minutes early, that will be time well spent.

First things first,

  • Grab your cup of coffee or tea, and refill your reusable water bottle.
  • Unpack your work from your work bag (if you carried any with you) and chill your lunch.
  • Hang up your work bag, your coat, your umbrella and whatever else you bring with you every day.  Clip your car keys in the proper spot (in your bag, on your purse, in your pocket) so that you can find them again when it’s time to go!
  • Take a couple of deep breaths.
  • Now, and only now, look at your task list, email or workload for the day.  Pick your three most important tasks and make a space on today’s schedule for progress on those tasks.  Then jump in!

Last 5 things:

Conquering these super busy times of your work day will help you work better and feel less stressed throughout your day!

Managing Transitions: Your Daily Commute

Where do you go every day?  And how do you get there?

Do you drive for your commute?  Maybe it’s 3 minutes, maybe an hour.   Perhaps you take the train, or perhaps you work from home.   No matter what your situation, you probably spend at least some time every day or week in transit.  So, let’s spend some time this week managing the transitions of your travels!

First, some environmental organizing.  Meaning – Clean out your car,  for goodness sake!  You wouldn’t sit on the couch or sleep next to a pile of garbage, why drive around with it?  And if you carry a bag (or many) with you, take a few minutes and clean that out this week, too.  Don’t carry around with you what you don’t need!

Create routines and hacks that make your commute flow more smoothly.  If you drive,

  • Take guess work out of your gas tank.  Some people aren’t bothered by the low fuel light, but I am!  I’ve found that filling up once a week, typically on Friday morning (my errand morning), means I don’t have to think about it any other time of the week.
  • Invest in an IPass if you haven’t gotten one already.
  • If you drive more than 15 minutes, check your route before you go, or use Google or Apple Maps or the Waze App every time you drive.  I have a client 40 minutes away, and Google Maps has routed me 5 different ways (that I never would have known) to her home based on traffic and construction congestion.

What You Can Do On Your Commute:

  • Get informed. Listen to your news of choice IF and ONLY IF it enhances your day.  If your chosen news source is negative or creates more stress in your life, consider other options.  I like NPR.  If you take the train, load your news sources, podcasts or newspaper subscriptions onto your kindle, IPad or smart phone and read or listen on your way to work.
  • Read up.  Check out Play-Away books at your local library, or purchase audio books on ITunes or Amazon.
  • Pray.  I carry a rosary with me.
  • Practice your deep breathing.  Get energized and arrive at your destination relaxed, for a change!
  • Dictate emails or articles.  I start a new voice memo on my smart phone while I’m still parked and talk through article ideas as I drive.  When I’m back at my laptop, I can transcribe the ideas and content.
  • Eat breakfast.  I make my smoothie (yogurt and fruit) before I leave and drink it on my way.
  • Listen to music.  I sing professionally, so I’ve been learning new wedding music as I drive.
  • Charge your devices.  I have charging cords in my bag for my devices and accessories (my fitbit, blue tooth earpiece, etc.).
  • Think deep thoughts.  If I have a problem I’m trying to work through, some days I will dedicate my commute to considering different solutions.
  • I have to insist on hands free, people.  If your phone and car can pair up, take the time and set it up.  Holding a phone 6 inches in front of your mouth instead of up to your ear is NOT hands free and IS ILLEGAL in Illinois (and elsewhere).  And getting stopped and a ticket, or worse, getting in an accident with distracted driving, can be the WORST way to spend your time!

So, this week, think about how to make your travel times more organized and maybe even enjoyable!

Managing Transitions: Leaving The House. What’s On Your List? 

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This week, let’s look at that very busy Transition Time, Getting out the door in the morning!

What’s on your list?   Your short list of Very Important Items?

Yesterday, I received a phone call just as I was heading out to my first client appointment. Typically, I would not answer a call at that time of day, but this person only calls when there is something important to discuss.

I answered the call, and then asked her to wait a second as I continued to gather my things to head to the car.  “Phone (obviously)… lunch bag…water bottle…coffee … backpack, keys, extra shirt… um, ok, I’m good, now we can talk”.  She may have thought I was a little nutty (she’s probably right!), but that was a typical morning and my typical mental check list before I leave the house.

Earlier yesterday morning, my freshman went zipping out the back door, took about 10 steps, stopped, turned around and came back in, shaking his head.  He sheepishly grabbed the form off the table he needed to turn in at school, plus his wallet and keys that he had left behind.  In his haste, he forgot his mental check list before he went out the door, but luckily caught himself before he got too far!

What’s on your list?   You know, that short list of VERY IMPORTANT ITEMS that you ABSOLUTELY NEED to make it through your day?  The omission of which could REALLY mess up your day?  Typically…

  • Keys
  • phone
  • wallet
  • glasses
  • sunglasses
  • lip balm, handkerchief, other optional personal items for you

Maybe you have the mental check list for the family, for kids’ backpacks or diaper bags or trumpets or gym uniforms.  What’s on your list?

I had a great teenage summer job working with a nice woman on her food cart (Le Dog!) in downtown Kalamazoo where I grew up.  She was the first person I knew who had an index card posted above the door handle on the exit door to her work space.  On it was a check list of the things she needed in-hand to head out to sell her gourmet hot dogs (keys, money apron, etc.), and also the list of things to remember as she left for the day (turn off the warmers, unplug the drain overnight, keys and umbrella, etc.)  Right above the door handle, so she would see it every day.

This week, give some thought to YOUR LIST, those 4 or 5 items you really can’t do without.   Then, create a habit of checking in mentally with your self before heading out the door.  Better yet, establish a physical space near your exit, whether at home or at work, where those items live, or can be lined up as you prepare to leave.  And if it would help, consider a post-it or index card near your exit that helps you remember to bring your vitally important items!

What’s on YOUR LIST?

Managing Transitions: Get Up and Get Ready!

Teaching a time management class last week, I reminded everyone that, from an organizational stand-point, our daily times of transition can make or break our schedule, our stuff, our brain and our peace of mind.

We all meet many transitions every day: sleeping to waking; home to work or school or both; arrival at work or school; leaving work or school; arriving home; leaving again for the evening; bedtime.  And conquering these transition times will bring us ease, help us be on time, get and stay organized, and get more done with less stress.

Let’s start with the first big transition of the day: Transitioning from Sleep to Ready to Leave!

Over the last week, I’ve run into the two extremes around Morning routines.  One client had no morning routine at all, and one had a routine that was too complicated and overwhelming  to succeed.  Let’s find some middle ground, and make this happen!

Keep it simple, Sweetie.  Start with Need To / Must Do Tasks.

  • And, start with things you can only do at home!
  • Shower (though I suppose you could do this at the gym!);
  • Get dressed (unless pajama day every day is the policy at your office. For the rest of us, though, we have to get dressed);
  • Fuel yourself with breakfast;
  • Brush thy teeth / comb thy hair / shave thy cheeks, etc..
  • If your getting ready routine is still too complicated, consider what tasks you can redistribute to other times of your day, like showering or exfoliating at night, for example.

If that is all you have time for before you leave the house, so be it.

What can you take on the road, if need be? 

  • And, NO, you wacky people on the toll road last week, shaving and applying eye liner while driving are NOT things you should take on the road!  However:
  • drinking your second cup of coffee, in a spill and leak proof go-mug;  or
  • eating your breakfast bar; or
  • reading the newspaper on the train (on my IPad’s Tribune App) are all tasks you can take on the road! 
  • I spent many days on the road this summer.  I still have the habit of carrying a small bag of essentials like lotion, toothpaste/brush, comb, etc., and each has come in handy in the last week!  Pack your little bag of little things, and take that on the road, too.

Get really good at completing the essential tasks EVERY DAY and in a timely manner. THEN… add in the optional items, the Cans and Shoulds and Just Maybes.  These may include:

  • pack that lunch and think about dinner;
  • office tasks like checking email;
  • house tasks like laundry, washing dishes; and
  • whatever other tasks you may tackle regularly but are not truly essential.

Give some thought to your short list of MUST DO tasks this week, get really good at completing those completely and on time, and then add in some of those optional items if you have time.  Conquering this first transition of the day will start you on the right path to a great day!

To:

Receive more ideas and suggestions like these;
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Please contact me.

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Will You Ever?

I spend a lot of time in the decision making process.  For myself, of course.  But even more, time with my clients, guiding them through the decision process.  Sometimes, for some people, decisions are difficult to make.

It is easier for me to help guide the decision making process with other people’s stuff because I can be objective about it.  When facing a pile of clutter, there are questions we can ask ourselves to help make decisions on what will stay and what will go.

Ask yourself, “Will You Ever?”.

Will you ever… use this?

Will you ever… wear that?

Will you ever… read those?

Will you ever… complete that?

Will you ever… get those pants shortened?

Will you ever… get that broken lamp repaired?

Will you ever… display these, refer back to this, re-read that again, look at this again?

Will today be the day that you wake up and are suddenly motivated to do things, wear things, take care of things, that you never have before?

If you answer “No” to these questions, the items in question… are clutter.  And they need to go.

If we were in your closet or kitchen, office or garage today, facing a pile of clutter, we can make decisions and progress clear clutter by honestly answering “Will You Ever?”.

So, what will it be?  Yes or no?  Will You Ever?