Category: Taking Care of Business

Back To School: Setting Up “After School” For Success

Back To School is a great time to review and update our time management routines, and the time window between 3 pm and dinnertime is a busy one!  Make positive changes this week, and  create a routine that works for everyone.  Here’s how:
Build in a little decompression time when you (or your student) arrive:
There are often rituals attached to this, like changing out of work or school clothes, and/or having a snack and a quick break upon coming home to help make the transition from work or school back to home.  A little down time gives our brains and bodies time to rest and then jump back into action!
Assess your afternoon and evening plans:  
Check the calendar for events or games, and the school Planners for work or homework assignments.  It is important to do this early, in case someone forgot something at school or the office – there may still be time to retrieve missing books or resources!
Assess tomorrow, too:  
Take just a few moments to look ahead to tomorrow’s schedule, too, and identify any potential snags or changes.  In addition, planning ahead can help avoid a 10 pm washing of the gym uniform or shopping for surprise supplies or snacks (is this just me?)!
Make Space for Homework:
Dining room table? Kitchen counter? A desk in each bedroom?  Establish a regular place for your students to complete their homework.  Keep in mind, too, that these days homework involves technology.  So in addition to a work space, comfortable chair and good lighting, make sure there is computer access, too!
Since tech is so important, as your student comes home with website info, log into and bookmark the various resource websites, create your accounts and then note usernames and passwords on a page or spreadsheet per student.
Create a Homework caddy:
We have a homework caddy basket on the kitchen desk that holds homework supplies.  Create your own, including but not limited to: crayons, markers and colored pencils; pens, pencils and highlighters; scissors, glue and tape; calculator, ruler and index cards (google “Homework Caddy” if you want more ideas).
Set Up Your Landing and Launch Pad:
What door does everyone use? Set up your Landing and Launch Pad at the favorite door. Hooks for outerwear and accessories, and some for backpacks and sports bags, too.  I have written many blogs about this topic, check them out here!
The key to Landing and Launch Success isn’t the space, necessarily, but the HABITS created around our comings and goings.   The most fabulous cubbies or benches or hooks or organizational tools in the world are a waste of time and money if we don’t create habits to use them.
EVERYONE can create a habit to:
  • Hang up coats and bags when they come in the door
  • Keep shoes by the door
  • Put keys and wallets and other important items in the same place every day
  • Take out and deliver-to-parents papers that require parental action every day
  • Place completed homework and books back in the back-packs when work is completed, and backpacks at the Landing and Launch Pad for easy departures in the morning
  • Review tomorrow’s schedule today and line up stuff accordingly (like band instruments, soccer uniforms) at the Launch Pad tonight

Dedicate some time and thought to your after school / home from work routine this week, and make your days work better for you and your family!  You CAN do this!  Have a great week.

Big Changes, Small Blog Article!

Hello!  I am posting this article on my streamlined blog page, which is now integrated into my snazzy newly re-designed website (woo hoo!)!  I am very excited about these big changes that will enable me to help even more great people like yourself!

This evening, as my friend and amazing web-design / social media guru Claire DiCola with Amplify 7 was guiding me through all the changes, big and small, I mentioned that I still needed to write my blog article for this week and post my newsletter tomorrow morning.  She immediately said “Big Changes, Small Blog Article!”.  So thanks, Claire, for your amazing help and ideas, and the title to this week’s article!

Sooo…. with big changes come great opportunities!  Please

  • Check out my new website, www.PeaceofMindPO.com (and if my new page doesn’t come up, clear your browsing history);
  • Email or message me if you have suggestions for additional content or ideas;
  • Click any of the sign-up links, and connect with me via Facebook, Linked In, Twitter, through my blog or newsletter;
  • Share my website with anyone who could benefit from a more organized life (which is Everyone!);
  • Share a testimonial, and I will post it to my website;
  • Keep an eye on your in-box for my August Back-to-School Series of Articles, coming to a website and blog and newsletter near you;
  • As always, share your organizational questions with me, and you may see the answer in an upcoming blog; and finally…..
  • Be patient with me, as I embrace these new platforms!

Talk to you next Tuesday!!

The Subtle Difference Between Efficient and Effective

I taught a Time Management Workshop last week.  I asked the participants “Why do you think your company chose Time Management as your professional development topic for today?”  A gentleman answered “So that my coworkers and I could be more efficient with our time”.

This was a very good answer.  I responded, “‘Efficient’ is great, and I’m sure your company indeed wants you to be efficient, because of course, who wouldn’t?”   But I went on to explain that “Effective” would be an even better way to manage our time.

Those two words, Efficient and Effective, sound very similar, and may even be used interchangeably in regular conversation, but I learned long ago in a senior management seminar that they have different meanings.  I explained:

  • “Efficient” is used to describe the least use of our resources.  If we do a job efficiently, we will spend the least amount of time, money, resources, man power to get the desired result.  That indeed may be what a company is looking for.
  • “Effective”, my preferred choice, describes the BEST use of resources.  We might spend a little more time, more effort or a little more money on something, but the outcomes will be much improved and we will deliver a better service or product.  Spending a little more time helps ensure the job is done well, and won’t need repeating, which saves $$ and time in the long run.

To illustrate, I used the example of a Trip to Costco.  For a small amount of money, I can purchase a ridiculously large bag each of rice and beans (like 25 or 50 lbs), and a couple of 12-packs of canned veggies. Spending just a little time, I can make enough rice, beans and veggies to eat every meal for weeks.  Cheap, quick to purchase and assemble, and relatively nutritious.

Sure, I could eat this for weeks, but why would I want to? This efficient use of my time and money would be unappetizing and, after weeks, my health would probably suffer.  We can see how efficient isn’t always best.

If, however, I spend a little more time and $$ in my planning, shopping and prep, I could still shop and eat efficiently, but I could also eat more effectively, enjoy my food and better health.  By adding some variety to my shopping list and to my menu and spending a little more money, I could eat and live better, which makes that little extra outlay a more effective use of my resources.

We had a visitor last week from Germany, and we went shopping on Michigan Avenue for some gifts for her family.  She was amazed at how pleasant and helpful the store employees were. She mentioned that she was used to efficient and competent customer service at home, but the helpful and chatty people made the shopping experience enjoyable.  So, the associates we worked with managed to be efficient, but, more importantly, also effective and improved their customer outcomes by being friendly and helpful.  And we probably spent more $$ at the stores because of this, which improves the company bottom line.

So, sometimes our work calls for us to be efficient, to work quickly and cheaply and get the job done. There is nothing wrong with Efficient.  But for a little extra effort and resources, we could do our work well and improve our results or outcomes.  We can be efficient and Effective, which would be even better.  And Effective brings us closer to Excellence, which would be better yet.

What Are You Afraid Of?

A coaching client emailed me this question:

Good Morning, Coach Colleen!
Just touching base…
Not very successful in meeting last weeks’ goals.

Today I am asking myself –
What am I afraid of… if I was to let go of something?
I know what papers I want to toss or move – but I am holding on to something.
Hopefully we can move past this block.

My response (edited for confidentiality and content):

“Hmmmm….. what ARE you afraid of?”

We set goals because we want to achieve a certain outcome. We’re also aware there may be side effects from achieving those goals.  The fear of those side effects weighs us down.

  • This client has boxes of old papers to review and purge. She wants to wrap up the paper project before starting another. She has done great work in many ways, but reviewing and purging the papers in these these last few boxes feels scary, like she might let go of something important.
  • I heard the story of a client secretly afraid of an empty in-box. It seemed that if the in-box was empty, she wouldn’t have any more excuses for not doing the other harder, more emotionally painful tasks she’s been putting off.
  • A friend is worried that she’ll lose too much weight and then she’ll have to buy new clothes and it will be expensive. So she doesn’t even start.
  • I alternate between wanting to be super-busy and then freaking out because I’m so busy and can’t do all the things I want to do.

We all have fears, it’s how we face them – what we do with them – that matters.  If you ask yourself what you’re afraid of, your mind might not produce an answer.  If you’re feeling blocked, you can instead ask yourself, “What’s the worst that can happen?”

As in, “I’m conflicted about a possible outcome. It could be good, and it could be scary. So what is the worst that can happen if I achieve this goal?”

Using the weight loss example, what’s the worst that can happen?

  • We feel some discomfort with being hungry or sore from exercising, until our body adjusts (we can survive that, no biggie).
  • We lose weight and then have to buy new clothes (not really so bad).
  • We lose so much weight we look like one of those crazy skeleton people on the news (not really very likely, now is it?).
  • We work out so much we look like those freaky body builders (also not too likely).
  • There is the unlikely event that losing weight could cause other health issues, but the list of health benefits outweigh the fears.

In the case of this client, what’s the worst that can happen if she let go of the wrong papers?

  • Someone may ask for the information (sometimes the answer is “No, I don’t have that paper anymore” and sometimes we have to go out and find the answer again. Neither is too scary).
  • She may forget about it (if the paper represents something important, she will be reminded in other ways).
  • Again, the benefits of completing this paper project, and freeing up space in her house and schedule exceed the fears.
    017

This afternoon I found this quote while working at a different client’s house, took a picture and texted it to my client. I loved her response:

“Wow, doing 365 things a year could make a person become ruthless [her goal is to objectively and ruthlessly purge her papers]! And then nothing will scare them!”

So face those fears, and make those lists. I bet what you fear isn’t so scary after all!

Building Productivity with Time Blocks

In the interest of time management, I’ll start this article with my conclusions:
  • Blocking out time to get important work done ensures intention and attention to that important work.
  • Transition times, like school days to summertime for me, provide an opportunity to reassess our time management practices.
  • Summertime can make us lax when it comes to productivity, but that doesn’t have to be the case!
  • We make appointments for other things, why not for specific tasks?
  • Strategies that work in one area of our life often can be used to improve other areas, too, if we just pay attention.
I complete important tasks daily, and you do, too.  I manage my business, family and home, and a number of volunteer roles in my Parish and Community.  I’m grateful every day for the gift of organization, both as a concept and as a skill I am blessed to possess.  And yet, I struggle with time, just like everyone else. We’re all trying to complete our important tasks, and also, occasionally, do things that we WANT to do, and not just NEED to do.
Last week, I was struggling with a particular volunteer commitment.  It seemed that, after spending client and business hours, and family and home hours (plus occasionally eating and sleeping), I couldn’t find time to work on this important category of tasks.  During a meeting, one friend suggested Time Blocking to another friend, as a way to move forward with productivity during the summer months (Thanks, Jill!).  I use time blocking all the time in other ways, so I grabbed onto the idea to help with my volunteer commitment.
Time Blocking is a simple and obvious concept:  We block out time on our calendar, 30 minutes or a whole day, to address specific tasks or types of tasks.   Time blocking means: 1. you know your high priority tasks and projects; 2. you set aside time each week to work on those specific tasks and projects; and 3. then you actually keep the commitment.
Consider this: I make appointments to work with my clients and we keep those appointments, because I am committed to my clients and my livelihood.  I find time for family and home because we have set hours for things, like school time and summer camp and meal times.  I’m invited to parties and events at specific times and for specific duration, and I make those parties and events happen, because I’m committed to the people involved and don’t want to let them down.   These are great examples of Time Blocking.
The real magic of time blocking comes from being specific about what will occur during the block of time.  Set blocks of time aside for a specific purpose.  I’ve blocked out an hour a day this week for business maintenance tasks, and each day has a specific category attached: bookkeeping and bill pay; client follow-up and emails; presentation preparation and booking, etc. Being specific, and working with intention for even a short period of time will move me towards my goals faster than unfocused wanderings. We don’t have to complete a project in our block of time, but we can at least make progress.
A client mentioned the bills didn’t always get paid on time because she hadn’t set aside time every week to pay the bills. I suggested Time Blocks, making an appointment with herself to pay the bills.
The plumber was coming to install a new laundry sink, so I blocked 20 minutes to de-clutter the laundry room before he arrived.
Applying Time Blocking to my challenge last week allowed me to just pay attention solely to one project, one category of tasks, for the allotted time.  It was quite a relief, actually, and I completed the tasks.
How can you use Time Blocking this week to be more productive?  Give it a try!

Small Business Week: Run Your Business (and Life) Like A Boss

The first full week of May is National Small Business Week.

I respect and admire my fellow Small Business owners.  We’re small but mighty!  Yet, for every day that we are doing great things in big and small ways, we also struggle. You know it’s true:  if you have a small business, very often you are all departments – bookkeeping, accounting, IT, marketing, manufacturing, legal affairs, strategic planning – rolled into one (or perhaps a few) busy and occasionally overwhelmed individual.  It’s the same on the home front, too – we fill many roles in our homes and families.

This week, as a busy woman and Small Business Owner, I am reminded, and also challenge you, to Be the Boss.  To Be The Boss, we need to:

  • Stick with our strengths – Know what SPECIFICALLY WE ARE GOOD AT, and focus on that;
  • Know what department / individual / outside source can help us with the other areas in our life or business listed below; and
  • Be willing to ask for help / delegate.

To Be the Boss, We need to know and stick with our strengths.  Professionally, I am great at Organizing, and teaching others how to be organized, too.  That’s where I need to spend my time, in the areas where I am an expert.  Consider this, if a client required plumbing skills or financial planning, we would call in other experts.  Having me do tasks I am not good at would be frustrating all around, a waste of my time and my client’s time and $$.

To Be the Boss, we need to realize that as a huge corporation or a solo-professional like myself, We all need support in certain expert areas, like:

  • Accounting
  • Financial Planning
  • Bookkeeping including Payables and Receivables
  • Legal Affairs
  • Marketing
  • Graphic Design / Printing
  • Web Site Design / Maintenance / Social Media
  • Advertising
  • Manufacturing
  • Distribution
  • Sales
  • Customer Service
  • IT / Tech Help
  • Administrative duties
  • Human Resources
  • Strategic Planning / Board of Directors

Consider this: a few years ago, I spent too many hours researching and considering the pros and cons to the different types of legal structure for my business – S or C corporation?  LLC? Sole proprietor?  An hour with an expert, namely my attorney, cleared up my confusion.  I didn’t have to become an expert, I could just ask the expert.  Since I started my business, I have learned a lot and met some really amazing people. Looking at the above list of support areas, now I can say I have experts working with me – a CPA, lawyer, financial planner, graphic design house and printer.

Be the Boss, and know when to ask for help.  Maybe you are good and even great in some of the support areas above. But if you spend time on these support tasks instead of the Expert tasks that only you can do, it’s time to Be the Boss, and find others to help you.  What tasks are you willing to let go of completely, or delegate to others?

For example, I need to focus on delivering Organizational Services and Presentations (what only I can do).  And I like running the business of my Business. So I’m considering what personal / home tasks I can streamline or outsource to professionals, while I focus on my strengths personally and professionally.  Support services for our home life could include:

  • Lawn maintenance
  • House cleaner
  • Laundry service
  • personal shopper / concierge service / errand running
  • child care
  • occasional pet care / dog walking
  • The list is endless, and there are people to do all sorts of tasks for us!

So, whether you own your own business or not, you, too, can run your Business and Life Like A Boss by sticking with your strengths, knowing what you need, and knowing when to ask for help!

7 Solutions to Get My (and Your?) Morning Back on Track

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This is not the blog I planned to publish this week.
But as I drove home from a very early morning client, I considered what I need to focus on today to make tomorrow morning run more smoothly.  We have simple and wonderful systems in place.  Our mornings typically work really well, and all 5 of us know our parts and make the essential stuff happen.
However….. This week…  we could improve.  Let’s just leave it at that.
So here is part of my plan for today.  Maybe one of these solutions will resonate with you, too?  If your morning is a scramble, give them try!
Solution #1: Put ALL the laundry away.
There was a scramble for pants this morning.  Sounds funny when I spell it out. Other days, we scramble for clean socks or a favorite hoodie, but today it was pants.  I occasionally entertain the idea of buying more of certain items to lessen the chance of running out, but we really don’t need more of anything, we just need to maintain the established system, and put ALL the laundry away.  It’s clean, its just not where its supposed to be.

Solution #2: Another set of keys.
A family member has misplaced his keys.  This one little foible has complicated things, by necessitating other family members having to come home to let the lost-key family member in the house, plan around them, etc. We used to have a back-up key, but a winter garage break-in caused us to change our ways.  And Yes, I know, the real answer is for lost-key son to find his keys.  But today’s solution is to suck it up and get another set of keys made.

Solution #3. Stock the Mom-Envelope.
The Mom-Envelope, with $40-ish dollars in small bills, is sadly empty.  A trip to the bank will solve the emptiness, and the Mom-envelope will be able to again solve morning scrambles for a few $$ here and there.

Solution #4: A Full Tank of Gas.
Luckily, I gassed up the other day.  But as I did, I recognized how having a full tank of gas eliminates a lot of worry (or conversely, worrying about running out causes a lot of stress.)

Solution #5: Fully charged technology.
The strategies are having multiple chargers and just one place to charge stuff (the kitchen counter).  Mysteriously, last night we discovered some of the chargers have wandered off, so a goal for today is to round them all up and keep them where they belong.  I have also started carrying an extra charger in my car.  A recent quote from the Minimalists reads “If your phone is constantly ‘about to die,’ then maybe it’s not the phone that has a problem.” (click here for the full article)

Solution #6: Communications.
My youngest is a rock star when it comes to reviewing the plan for his day.  Before going to sleep, and again in the morning, he reviews out loud what’s in store for his next 24 hours or so.  “Ok, Before-Care, then Band and Boy Scouts, right?  And I already packed my lunch.”  This helps us both to plan ahead and remember the details.

Solution #7: A Clean kitchen counter.
A quick way to de-rail movement in my morning is a messy kitchen.  Can’t make my coffee, eat breakfast, make smoothie, work on breakfast for the little guy, etc.  We left early and in a hurry, but that is the first thing on my list after I publish this!

So look around, and see where you can get your morning back on track!  Whether with these solutions or some of your own!

Organizational Truth #42: When we want to break our habits, that’s when we need them the most.

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Organizational Truth # 42: When we want to blow off our good habits the most, that’s when we need them the most.  Routines and good habits help us restore order to our disorder; bring focus to our scattered brains; and prime the productivity pump when our motivation has run dry.

I was reminded of this Organizational Truth last night.  We had a truly great weekend; participated (ok, walked) in a local 5K for a really great non-profit organization; visited with guests and friends at our house and at a party; had a fabulous evening downtown with dinner, great friends and a concert of one of our favorite bands; and sang at Palm Sunday Mass.

Come Sunday night, I was very tired.  I’d earned a Sunday evening of laying around, and I could easily justify abandoning my usual Sunday night prep-for-the-week hour.  But I also deserve an organized, productive and less-stressed week.  So, even though I really wanted to blow off my routines, I knew they’d serve me well and that I needed them more than ever.  I took a breath, and got to work.  I:

  • Cleaned up from dinner and started the dishwasher.  Again.
  • Had the 10-year old pack his lunch for today, unpack his bag from camping (oh, add that to the list of fun), and get his backpack ready for school.
  • Started laundry. Again.
  • Tidied / swept the bedrooms, collecting random laundry items and stuff, and emptying trash as I went; and then the family spaces as well.
  • Wiped down the bathroom surfaces and floor, and emptied trash.
  • Checked my email accounts, and ruthlessly deleted anything that I didn’t need.
  • Checked my Evernote To-Do list, and deleted or moved to Monday everything from the weekend.
  • And THEN, I curled up with my new book. (Insert contented sigh…)

Truth be told, this isn’t the blog I had planned to write today.  But when I woke up this morning to a tidied house, the kids mostly ready for school and a clear vision of what I needed to do this week, I appreciated the great value in my Sunday night maintenance hour that prepared us for our week.

HOW, you say?  HOW to maintain your habits when your Get-Up- and-Go got up and went?

  1. Set a timer to keep you moving.  Use your smart phone or a kitchen timer, set it for your allotted time, race the clock to get your routines / habits done, then go do something fun when the timer sounds.  I use timers all the time, for myself and with my clients.
  2. Set a timer because then you know you get to stop soon.  This can help us get and stay motivated, too!
  3. Crank some tunes.  Seriously, it helps.  Not so much when I’m writing a blog or coaching phone clients, but staying on task while plowing through emails, assembling marketing materials or working with clients?  Oh yes, we need music!
  4. Enlist aid.  Get help from the humans around you, or phone a friend to chat as you fold laundry or wash dishes (hands free, of course, so you don’t drop the phone in the sink), to make the mundane routines more enjoyable.
  5. Decision making slows us down and trips us up. Determine what YOUR Getting-Started / Making-Progress / First-10-Minutes-When-I-Sit-Down-At-Work Routine looks like.  Write it down, pin it up, make it simple.

So establish routines and good habits, and then use them all the time, especially when you don’t want to!  You’ll thank yourself later!

Our Brains Get Tired. Help Yours With Better Schedule Management!

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My brain has been very busy lately (At a recent presentation, the speaker said we average 60,000 thoughts in a day!).

At brainhome, we’re adding two sport team schedules to an already busy schedule, plus potential summer activities.  Professionally, I have more clients now than I ever have before.  These are wonderful challenges to face, but they’re a lot to juggle!  So we’re reviewing and re-vamping our schedule management to accommodate.  I recommend periodically reviewing your scheduling practices, at work or at home, to make sure your own process is working as well as possible.

Why? Because

  • We’re all are busy people.
  • Our brains gets tired sometimes, thinking all those thoughts.
  • New tools come out all the time to help with scheduling, and to do tasks better with less hassle.
  • We need to make sure that the important (family, school and work) commitments are accounted for before we add anything else to the schedule.

If you could benefit from a scheduling review, too, here’s what to do:

  • Get buy in from all concerned parties (we’ll call them stakeholders). Why?  We (children and parents, co-workers, teammates, etc.,) all need to be part of the process.  Giving all the stakeholders a say in the schedule encourages ownership and responsibility, collaboration, creativity – getting lots of brains working on a challenge can be a great way to generate new and better ideas!
  • Consider how stakeholders prefer to communicate. In our family and in my business, some people prefer phone calls and others prefer to text.  Facebook is a chosen method for some people, and still others prefer email.  If a client or family member reaches out to me via phone, I try to respond in kind, at least until I can convince them to text me instead (my own personal preference!).
  • Have stakeholders commit to the new system and keeping their info up-to-date.
  • If you have more than one schedule to manage, use technology.  Why?
    • Technology is portable and pervasive.
    • We all can have access to the most current updates.
    • Technology allows accessibility from many devices.  For example, I can invite my teenagers to events via GoogleCalendar, and they can manage the invitations and their calendars from their IPods or tablets.
    • J.T., try Doodle.com for scheduling those meetings with fellow professionals
  • As with any new strategies, allow time to move along the learning curve.  For example, I am learning Google Calendar so my family can use it, but I fumble around sometimes.  Accept that you may have to run two systems – like paper and MS outlook, or MS Outlook and GoogleCalendar – at the same time for a while.
  • Sometimes the best way to establish a schedule is still face-to-face.  We just had a family meeting yesterday morning, to check in with upcoming travel, events and school projects.  We used GoogleCalendar and brought our devices to the table, but we still need to actually speak.

So look at your own scheduling strategies, and try one of these if it’s time for a change!

Powerful Questions to Build Decision Making Muscles

Recently, a coaching client asked for Powerful Questions to ask herself, to increase her motivation to get rid of paper clutter.  Below are questions I ask my clients (and myself!) as we work, to clarify the paper decision-making process.  In my experience, we all keep too much paper – I am rarely called to help someone because they got rid of too much!  Therefore, these questions will nudge you to purge your papers.

In addition, we often tackle our paper management in little pieces of time, and not big blocks. So we need to get in the organizing and purging zone regularly, and that takes practice!  These questions help you build your decision-making muscles, so you can hit that organizing / purging zone more quickly.  Here’s another tip – the questions can be tweaked and used to review every type of clutter!!

  • Now is not the time to ask Why?  As in “Why on earth did I keep this?”  Not why, then, but “What am I going to do right now?”
  • What can I do today to help future Me out? (Purge, unsubscribe, etc.)  What can I digitize, or subscribe to online?
  • If you keep paper for “Just In Case”, ask these:
    • Will anyone ever ask me for this piece of paper / information?  (If no, toss it.)
    • Does this information exist elsewhere?  (If yes, likely can toss it.)
    • Do I need to be the keeper of this information?  (No.  It’s called the internet.)
    • Is this information still correct, or pertinent?
    • If I purge this paper, what’s the worst that can happen?  Can I accept that “worst”?
    • Are all these papers worth the mess?
  • If you feel that “I can’t purge my papers because they will somehow change my life”, ask these:
    • Does this paper represent a reasonable expectation of myself or someone else?
    • Does my happiness really hinge on me having this piece of paper?  (No.)
    • Does this paper hold the secret to life? How likely is it that I hold the secrets of the universe in a dusty box of papers from 10 years ago?
    • Wouldn’t a better change come from clearing the clutter?
  • If you know you “Don’t want it, but don’t know what to do with it”, ask these:
    • Do I need to recycle it or shred it?
    • Does someone else need it more?  (Pass it on!)
  • If you keep paper for Nostalgia / Sentimentality / Guilt, ask these:
    • Who am I keeping this for?  (I ask this question of parents who keep every school paper their child ever brought home.  Because they are keeping those papers for themselves.  In 20 years, the kids will NOT want old boxes of school papers.)
    • Charitable donations / solicitations:
      • Do I make decisions regarding charitable giving based on mail or phone calls I receive?  (Personally?  No. So I can let those go.)
      • Did I ask for this information, or did someone else decide I need it?  Do I agree?  (Use this to review the unsolicited greeting cards / address labels / stickers that non-profit organizations send us so that we feel obliged to send them money.)
    • If I’m keeping these old papers in respect for a loved one who passed away, would they really want me struggling under all this clutter?
  • If these papers reminds me you that you need to do something, ask these:
    • What action does this paper represent?  (Go ahead and act, or at least add the task to your to-do list, then let the paper go.)
    • What nugget of information on this paper do I really need to keep?  (For example, a business card represents contact info for a person.  Log the info into your address book, either paper or digital, and then toss the card.)

So, next time you are struggling with piles of paper, keep some of these in mind. Make little index cards or post-its of the questions that resonate with you most, and stick them up where you can see them!  Let them be your mantra as you review your papers and let some go!