Category: Time Management

I Bet Having A Robotic Clone Would Boost My Productivity

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Speaking with a client last week, we decided we need our own housekeeper to take care of stuff for us! But as I am unlikely to find an electronic Me any time soon, I need to accomplish my tasks as efficiently as possible!

I recently wrote about Finding Productivity in little bits of times (click here for the article: http://colleencpo.wordpress.com/2014/07/22/5-ways-to-find-productivity-in-little-bits-of-time/).  As I wrote that article, I recognized that several of the Errands / Tasks listed, “Post office, newspaper, library, make banking deposit”, could be completed electronically.  For example, I bank and pay bills online, receive subscriptions via my IPad and read books on my kindle.  Since then, I have worked to simplify my errands and tasks using technology.

Even before the Productivity article, we had eliminated a number of regular errands through technology or automation, and you can try these, too!

  • Our regular prescriptions come by mail in 3 month supplies.
  • Our vitamins and nutritional supplements come by mail every three months, too.
  • I upload digital photos to the Walgreens website and pick up the printed items in-store.
  • Since 2012, I shop for cleaning supplies and personal items directly with a manufacturer that is USA based, eco-friendly, cost effective and ships directly to me. (If you would like to hear more about this opportunity, I encourage you to call my friend Mary Damiani, 708-699-6538, who shared it with me.  She can help you understand the value, plus answer your questions.) I’ve saved time and money by NOT shopping in stores for these items! Once a month, I place my on-line order and my items arrive a few days later.
  • Last November, we subscribed to Amazon Prime through Amazon.com. We pay an annual fee but no shipping costs for Amazon.com orders.  The membership paid for itself by Christmas.  Now, instead of shopping in stores, I check Amazon – for example, my husband has been watching Amazon.com prices on a replacement electric razor, and ordered it during a sale last week, with free shipping, of course.

To save even more time running errands, since July, I have tried these, and you can, too:

  • Set up my IPad to download books from my library.  It’s free, easy and I read more now than ever!
  • Fully embraced my PayPal Reader, so that I can receive client payments on my smart phone.
  • Downloaded my bank’s mobile app, but decided for safety sake not to make deposits from my phone.  I am, however, exploring how to deposit checks from my home computer.
  • Established a credit card for my business, so that I can use electronic transactions more.
  • Ordered items on-line for pick up in actual stores, like Lowes or Home Depot.  I don’t have to walk around the store and find what I need, instead its waiting for me when I arrive.
  • Downloaded apps for favorite restaurants to view menus, order food and / or organize special offers.

There are still some errands and tasks I have to complete in person.  Dropping off our dry-cleaning, getting a haircut, trying on clothes, getting my vacuum repaired.  But when I do run errands, I plan ahead.  I know exactly where the vacuum repair shop is located, or I make a haircut appointment so I don’t have to wait.

So, look at your errand or task list this week.  Imagine how you could simplify your list and your life by taking care of some tasks electronically!

Other great blog articles I read this week re Productivity:

http://blogs.hbr.org/2014/10/amazons-brick-and-mortar-store-shouldnt-come-as-a-surprise/

http://bennisinc.wordpress.com/2014/10/13/have-you-fallen-into-the-deadly-trap-of-time-management/

How to Cross “Organize My Medical Information” Off Your List!

October is National Organize Your Medical Information Month.  “Organize Medical Papers” is an often neglected task.  And if our health becomes an unexpected roller-coaster ride, we find ourselves struggling with our info AND a medical setback.

October is the right time to organize your medical info since employers offer their insurance enrollment period in November for the upcoming year.  Take this opportunity to look back and review, and look ahead and plan, and get those papers in order!

Remember, I’m a certified professional organizer, not a health care professional!   Always consult a medical professional for health-related questions.

Your Medical Information may include, but is not limited to:

  • ID numbers for your health insurance(s), prescription or dental plan, etc.
  • Lists of and information on current medications and supplements
  • Durable power of attorney for health care
  • Immunization or Medical records
  • Progress reports for various therapies
  • Information on acute (once in a while) or chronic (on-going) medical issues
  • Discharge instructions from current and past events
  • Correspondence with insurance companies re current and past treatment

First, purge old or obsolete information!  It’s clutter and can even be dangerous.  For example, keep only your updated prescription list, so no one confuses the old list for the new one.

You can purge papers if you won’t need them again, the information is no longer pertinent, or if the information exists elsewhere and you trust the keeper of the information.  For example, my three sons were delivered uneventfully by the same doctor at the same hospital.  That was more than 10 years ago, so I can confidently purge records from those events.  Remember, SHRED anything containing personal information!

Now that you have a better idea of what papers you have and what to keep, set up a system for your papers.

Make It Portable.

  • Purchase a 3 Ring Binder from your local office supply store for keeping medical information portable.
  • Take your medical binder to doctor appointments, so you have all the information you need at hand.
  • High Tech. The August edition of Woman’s Day offered suggestions to improve your health, and a handful of them were high tech:  Asking about on-line Patient Portals with your healthcare provider, or trying these mobile medical apps like PocketPharmacist or iTriage.

Make It Easy and Keep it Updated!

  • In the front of the binder, keep a list with your physician and other practitioner’s contact information.
  • Purchase a clear set of binder pockets, to help you divide up the important info within your binder. Assign pockets for categories such as:
    • Prescriptions and prescription information
    • Copies of the Durable Power of Attorney for Health Care and other pertinent directives
    • Discussion topics for your doctor, like recent lab / test / radiology reports, articles about new health care innovations, nutrition, supplements, etc., to discuss at your next appointment.
    • Pending insurance issues
    • This year’s paid medical bills and insurance EOB (Explanation of benefits)
    • Perhaps a folder per specialist, or per issue

Make it Personal:

  • Each family member may need their own binder! Thankfully, my family has unremarkable medical histories.  But every year, we fill out physical forms for my sons for school athletics and camp.  I keep a copy of each yearly physical form, to help complete the next one.  And as information changes, for example my son had oral surgery last December, I note that on my copy of the physical form.  The actual medical record exists with his doctors, but I now have an informal yet compete history for my own use.

Tell your family where the medical information binder is kept.

  • For example, our family recently faced some medical challenges, and my siblings and I all knew where my parent’s medical information binder was kept. Thankfully, everything went smoothly, but we were glad to have the information!

Spend a little time with your Medical Information now, and feel better all year long!

Refresh and Restart For September

Recently, a friend – a fellow mom and business owner – wished me a Happy New Year, and that is really how I feel about September.  The schedule change, the life transitions, the brisk weather – I always feel renewed!  Use this time of renewal to clear mental and real clutter, and get a better handle on your time management, just like our students do!  Here’s how:


Re-Commit to Good Routines.

I love summer, but all facets of my life, personal and professional, benefit from Back-To-School consistency with waking and bed-times, meal times and nutrition, and more structured workdays.  Use this new season as an opportunity to return to routines that work, or tweak your routines and make them work even better!


Go to bed.  No, seriously.  Go to bed.

This is an uphill battle for me most days.  As a parent, I daily try to convince my teenagers to listen to their tired bodies and go to bed, instead of staying up late just because they can.  And personally, I wish I could say I get enough sleep, but sometimes I don’t. Most nights, I’m in bed at a reasonable hour, but some really great books have kept me up lately!  This week, now a little colder and darker outside, I will listen to my own tired body, close the book or IPad, and hit the pillow earlier.

We think better, work better, feel better and act nicer when we are well rested. Go to bed.

Remember the care and consideration you spent on that First Day outfit? 

September is a great time to take a look at your wardrobe, and make a few changes!  Cooler temperatures and Autumn colors have us shuffling through our closets in search of something to wear.  Take time to clean summer clothes, review and purge accordingly, and put them away into seasonal storage on a high shelf or in underbed storage. Shop in your closet for surprises (those great scarves I bought last Spring), and favorites. Refresh your wardrobe without leaving the house or spending a cent.

Re-new friendships and strengthen relationships!

I always loved going back to school because it meant I got to see my school friends more regularly.  We can learn from this as adults, too!  It is always a good time to reach out to a friend.  Whenever you find yourself wondering about someone and how they are, reach out!  And I mean via facebook, email, texting or a greeting card, in addition to the obvious “call them”!  Wouldn’t it be nice to know someone is thinking of you?  Your loved ones feel the same way.  Connect!

Out with the old, in with the new.

Out with the old:  It’s also always a good time to clear clutter!  This week I dropped off a couple of bags of donations, arranged donation of some old cell phones and cords, and sold used items on-line.  I cleaned out, cleaned up and made some space.

In with the new:  I love back-to-school for new gear and gadgets, but I don’t really need anything right now.  I did spend my morning clearing memory, installing updates and cleaning up my tech.  That’s all new!  And it feels great!

Learn something new.

Keeping up with your kids on a new technological gadget?  A language? A musical instrument? A cool new app, or a new way of doing something?   You-tube, google or your local library are all great places to imagine and explore new skills!  In addition, I already have a lot of new information right in front of me – I am working through my professional reading pile:  here’s irony, I have two time management books next on my pile, guess I need to find some time to read those!

With the new season comes meetings and events and an influx of new ideas to process and act upon.  It’s energizing!  Learn something new all the time.

How will you choose to embrace the new season this week?  Let’s Go!

Work Now, Play Later.

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Work Now, Play Later.

Most of you know that we should Work Now and Play Later.  Some of you may even do it on a regular basis, or as a matter of routine.

But it still bears repeating.  Work now, play later.

Whatever your work is.  Professional work, homework, working out. Volunteering, parenting.  Housework, yard work or any other phrase that ends in the word “work”.  Maybe all of the above.

Work Now, Play Later. 

Work now because sometimes life gets in the way.  Sometimes WE get in the way.  And sometimes something really great comes along unexpectedly.

Work now and play later because sometimes life gets in the way. 

 

  • Emergencies or accidents happen.
  • Technology fails us.
  • The power goes out. The wi-fi goes with it.
  • The hospital calls.
  • The car breaks down.
  • The alarm doesn’t go off.
  • A loved one needs you right now.

 

Work now, because sometimes WE get in our own way.

  • We’re tired or hungry or unmotivated, and waiting until later just means we’ll be more tired and hungry and less motivated.
  • We forget the instructions to tonight’s assignment, and if we wait, it’s too late to ask a friend.
  • Someone is waiting for your part of a project, so they can start their part.
  • The job takes a lot longer than we expected or even scheduled for it.

 

Work now, because we just never know what great thing could come along.  Working now and playing later means we can:

  • Do a good job and still have a chance to relax later.
  • Say yes to the impromptu dinner invitation, or concert tickets or spontaneous weekend away.
  • Play longer later.  Or take a nap.  Or read a book.  Or go out with friends.  You name it.  Work Now, Play Later.

 

Working now and getting things done means there will be more time to do fun things later. 

Do Future-You a Favor, and Leave a Recipe!

I was at a professional event, and an IT guy mentioned leaving himself a recipe.  After a moment, I realized he was not referring to food, but to a note-to-self, a recipe, a map for his future self to follow to complete a recurring task.  I chuckled at the reference, but I use and absolutely recommend the practice of leaving recipes!

Recipes are great tools for those often-but-not-too-often tasks, the ones that are regularly scheduled but with large gaps of time between, like quarterly or semi-annually.  We do these tasks often enough to remember part of the process, but not often enough to make them a habit.

Let me give you a couple of examples, of the awkwardly scheduled tasks and the Recipe Solution:

  • Once a month, I post my upcoming presentations to Facebook and also to the NAPO-Chicago website.  I wish I could say that I quickly and confidently complete these tasks from habit or memory, but I can’t say that.  Every month, I have a moment of panic, trying to remember if I’m supposed to post to my personal FB page first, and then share to my Professional page?  Or is it the other way around….. and when I send the info to NAPO, did the contact person say PDF not Word?  Hmmm… Or Word not PDF….  Then the panic passes and I look at my note on my IPhone that tells me Professional then personal, and Word not PDF.   Whew.  Once I check my notes, my recipe, the process takes all of 15 minutes.  Done. 
  • I helped with an annual event last week for our school district.  Wisely, we recapped just hours after the event, writing up notes of successes and challenges, while all the details were still fresh in our minds.  We’ll add those wrap-up notes to all the other notes for the event.  Next May or June when we start working on next year’s event, the process will go that much more smoothly. 
  • Approximately 5 times a year, I have the opportunity to teach a class at Moraine Valley Community College.  I love teaching at MVCC, I always meet the nicest people.   And my contact person is very kind.  But she has to be getting tired of me, since for the first 4 classes, I missed some detail of the grading process and held up my students’ grades.  Each time, I have added details to my Recipe, like my log-in info and the correct screen to enter attendance, etc.  I really hope I’ve got it right this time, I’ll find out when I teach my next class in September!
  • Even my father-in-law’s habit of writing the oil filter size and oil weight for each car he has owned on the cabinet door in the garage is an example of a Recipe.  When it comes time to change his oil, he is reminded of what he needs.

Save yourself the scrambling, the head scratching, the moment of panic. Do Future You a favor, take some notes for those awkwardly spaced recurring tasks and leave yourself a Recipe!  Future You will thank today’s You!

Take the Misery and Mystery Out of Packing School Lunches!

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Way back in June, a number of people mentioned how glad they were that summer was here because they wouldn’t have to pack school lunches anymore!  I decided then to write a Back-To-School blog to help! 

 

Here are 5 ways to make School Lunches easier, cheaper and more appealing:

  • Communicate with your Kids.
    • Have an honest conversation about what they will actually eat, and how much time is provided for lunch at school. 
    • For example, my teens have early start times, so breakfast has to be nutritious, portable and easy.  And the freshman has only half a lunch period, due to a biology lab class, so lunch will also need to be nutritious, portable and easy!
    • In the interest of time, my youngest asked for half-sandwiches and soft fruits like grapes, dried cherries or raisins, etc., because carrots and apples are yummy but require a lot of chewing.  I willingly agreed, since less food is wasted and he actually wants to eat his fruit.
    • Packing lunches together offers an opportunity to discuss good nutrition like serving sizes, food groups and pyramids, pros and cons of fresh foods and convenience or pre-packaged foods, etc.
  • Choose the right space and time to pack lunches. 
    • Establish a lunch packing zone with lunch bags, sandwich bags, fresh fruit, napkins, plastic spoons, etc. 
    • Our family is much better at packing lunches after dinner than we are at packing in the morning before school.  So as we clean up from dinner, we pack for the next day. When helps us to ….
  • Strategically plan and package leftovers.
    • Taco night?  Put together some tortillas with refried and cheese, they freeze great and stay cold!
    • My youngest loves cold pasta (I can’t explain it, but he loves it!)  So if I make homemade mac and cheese, spaghetti or other pastas, we portion the left overs into 2 or 3 containers for lunches.  Ham for dinner tonight means ham sandwiches tomorrow, etc.
  • Do as much prep as possible at home.
    • When my kids were younger, I learned the lunch room monitors spend a lot of time helping really little kids open hard-to-open packaging.  Make sure your kids can navigate their own sandwich bags, prepackaged chips or snacks, and water bottle.  And peel the oranges at home!
  • Assemble the lunches for the week all at once, if that helps.
    • Use reusable containers and lunch boxes, if possible.  We use lots of little Gladware bowls for prepacking our lunches!
    • I spent half an hour last night chopping fresh veggies into snack-able sizes. 001
    • Pre-package your own foods, to save time and money.  On Sunday, we fill Gladware bowls with servings of pretzels, chex mx, cookies and dried fruit, then use them throughout the week for speedy lunch assembly!
    • For example: I traveled to New Mexico in June, and in preparation,  my 10 year old and I packed as much of his lunch for sports camp as possible for the days I was going to be gone.   We lined up 5 paper lunch bags, and put his name on them.  Then we dropped in apples, bags of chips and bagged up cookies.  We also made 5 ham and cheese sandwiches, cut them into wedges, bagged them up and froze them.  So every morning, he just grabbed a bag from the counter, tossed in his frozen sandwich and cold juice pouch and was ready for camp.   (He loved it so much, we did the same thing the next week, even though I was home!).

Meet the school lunch challenge head on with a few of these tips.  Happy munching!  

And here are a few more resources on the topic:

 

Tweak Your Morning Routines this Week!

This past week provided excellent practice for heading back to school.  All three of my sons have had morning activities, helping us refresh our morning routines morning-clipart-5-free-summer-clipart-illustration-of-a-happy-smiling-sunbefore school actually starts.  We have discovered some stumbling blocks, and can now clear them before the first day in a few weeks.

Whether you are going back to school or not, I recommend we all take some time to tweak our morning routines this week.  Here is how:

  1. Sit down with everyone involved in your morning routine. Discuss start times, breakfast options, bedtimes, carpooling, etc.  If your schedule is the only one to consider, sit down with a pen and paper, and think about your morning routine.
  2. Look at what works:
    1. My youngest son’s schedule is unchanged, so he and I will stick with our regular plan, in the 7 am to 8:20 time slot.
    2. I have the most flexibility in the morning, since I am up really early but don’t need to be anywhere until I drop off the little guy.  I’ll move my routine around everyone else.
  3. Look at what needs fixed:
    1. We have to rearrange our shower schedule from years past, as we’ll have two high-schoolers with a 7 am start time and my husband still needs to be up and out of the house by 6:45.  (I am just going to stand back, though, and let the three earliest risers figure out their plan).
    2. We need to recommit to better breakfasts.
  4. Get everyone their own clock, and make they know how to use it correctly!  Kids need alarm clocks.  Because Mom is tired of nagging (or maybe that’s just me).
  5. Make breakfast portable.  Not everyone likes to eat breakfast before 7 am, at least not in my house, but they still need to have something nutritious with them.  So healthy and portable breakfasts are going to be very important this year.  With my kids’ collaboration, I’m planning on breakfast bars or granola bars, microwaveable breakfast sandwiches and fresh fruit.
  6. Plan ahead now!  Regardless of your student’s age (or yours), determine bed times and wake-up times.  And start adjusting your current sleep and wake times to line up with the new ones.  For example, we came home earlier than normal on Sunday night  from a weekend away, because early Monday morning was just too chaotic last week.   As mentioned, great practice for back-to-school!

Spend a little time this week improving your morning routine, and reap benefits all year long!

5 Ways to Find Productivity in Little Bits of Time

Since Chicago is a transportation hub, we have train and truck traffic in my neighborhood, and we hourglassget stuck by trains.  Drivers get justifiably aggravated with train traffic.  My Village of Evergreen Park listed the customer service number for a troublesome train line on their lighted marquee… right next to an intersection often blocked by those trains.  Genius!

I confess, I enjoy getting stopped by a train, so long as it’s a brief stop.  It is a reasonable excuse for being a few minutes late – texting “Train.  Sorry.  Be there soon”, folks will understand.  And it’s a mini-break in the midst of a busy day.  I grab a productive few minutes to check email, make a call, send a text, clean out my bag or car, or just play a game of Sudoku on my Iphone. As an added bonus, I find having something to do while I wait distracts me from getting aggravated, too.

We all benefit from improved time management and productivity.  Productivity means getting things done, managing our tasks and time well, taking good care of our responsibilities and relationships.  It means taking care of business effectively, so we can move on to something else.  I prefer to work in large, uninterrupted blocks of time, but rarely get that luxury.  Subsequently, I work hard to make the most of little bits of time, stuck by a train or between appointments, tasks, obligations and fun, especially in the summer!

Ideas for Finding Productivity in Little Pieces:

  1. Recognize that large tasks are comprised of related small tasks.  For example, I have “Client Care” on my to-do list every Tuesday.  “Client care” consists of emailing, texting or calling 5-10 clients, to arrange or confirm appointments, or just check in, and can occur in little pieces around other appointments and activities.  Any 2 or 3 minute pause can be used for “Client Care”.
  2. Keep a detailed to-do list.  “Run Errands” is not detailed enough.  “1. Drop off donations; 2. Pick up order at doctor’s office; 3. Make banking deposit; and 4. Drop off dry cleaning” is detailed.  And with today’s personal to-do list in hand, you can accomplish these tasks around other blocks of time on your schedule.  An errand or two on the way to work, at lunch and on the way home.  Details are key.
  3. Set your brain on a task or a question, and be open to the answer.  At the top of my to-do list I write “Unique gift idea for wedding?”  Or “Creative blog topic for next Tuesday?”  I’m always amazed at the people or ideas that come to me when I do this, providing inspiration!  Perhaps song lyrics, a client question, an on-line article, even a billboard.  I could waste a lot of time and mental energy forcing ideas or I can just let them come to me in small pieces.
  4. Boost productivity and assign “time allotments” to your tasks.  Looking at today’s tasks, I assign 5-10-15-30 and 60 minute labels to them.  Then throughout my day, when I have a few minutes, I can reach for the 5 or 10 minute tasks (make appointment, confirm client, make grocery list) and complete them in those little bits of time.
  5. Create a habit of checking and re-checking your efforts during your day. Many times a day, I stop and ask myself if I am working on what I need to be working on.  Or, am I aimlessly following links on Facebook?  I am not suggesting that you can’t just relax for a few minutes – relaxing is necessary for productivity, too!  But I am suggesting that we relax for a few minutes, and then return to the task at hand.

Next time you find yourself stuck by a train, in line at Starbuck’s, or waiting for your kids to get out of practice, seize the moment.  Breathe deeply and gently stretch your neck from side to side.  Then think through today’s tasks and spend a productive few minutes.  These little bits of productive time really add up by the end of the day!

Dedicated to JS, thanks for editing with me!

Swap 60 Minutes With Your Mail for 167 Worry-Free Hours! 

Does this sound familiar? mailbox-clip-art_436249

Piles of new / old / opened / mystery mail are scattered on flat surfaces all over your home.  Somewhere there’s a utility bill that might be due, and that reimbursement check from work is missing.  You are always vaguely worried about business falling through the cracks.

You’re not alone.  I worked with a client just last week with a similar challenge, and here’s how we cleaned up her surfaces, took care of this week’s mail and took care of business, in no time at all. Try it for yourself!

First, we collected the mail from the hall table, kitchen counter, dresser, mail box and desk top.  We wiped off a counter top, and made some space to get to work.

As we worked, I shared these truths with my client:

  1. The Pareto Principle (a.k.a. The 80/20 Rule)
    1. 80% of what we use in 20% of what we have.
    2. In business, the 80/20 rule says that 80% of our business comes from 20% of our clients.
    3. In a closet, the 80/20 rule says that if we own 10 pairs of pants, we wear the same 2 or 3 all the time.  In the kitchen, if we have 10 appliances, we use the same 2 or 3 every day.
    4. And if we get 10 pieces of mail today, we actually need to keep and act on 2 or 3.
  2. You will receive mail you don’t need and didn’t ask for.  Just because someone sent you something doesn’t mean you need it.
  3. Your daily mail is unlikely to contain anything truly urgent.
  4. Once you’re organized, maintenance takes no time at all.
  5. Sometimes a conscious effort once a week to work on mail all the way to completion is better than halfhearted dealings every day.

With these truths in mind, we tackled this week’s mail (and you can, too!):

  1. We pulled out ads and old newspapers, and recycled them.
  2. We pulled out magazines, confirmed my client actually wanted to read them, and created a reading pile.
  3. Next we opened up every envelope.  Why?
    1. Just like the book and cover analogy, you can’t judge your mail by the envelope.  For example, health insurance reimbursement checks look just like Explanation of Benefit envelopes.  In addition, credit card solicitations don’t always look personalized on the outside envelope, but can contain personal information inside and therefore require shredding.
    2. We can recycle parts of every mail item. For example, my client’s ComEd envelope contained a bill page, a return envelope, a “customer privacy info” sheet and an advertisement.  We kept only the bill page, as she pays her bill on-line and didn’t need the return envelope,
  4. Next, we put the “bills to pay” and the follow-up items in a small pile, for my client to complete when our session was over.  Since we had purged 80% of the papers, there were only 3 or 4 action items, which will take maybe 15 minutes to complete.
  5. We took out the recycling, shred a few papers containing personal info and filed the rest (just a few).
  6. Total elapsed time – 15 minutes. Done and Done.

For many of us, tackling the mail once a week is enough.  And by “tackling”, I mean taking our daily mail all the way from the mailbox to complete and filed.  This approach requires up to an our once a week, uninterrupted, but surely an hour of hard work and focus is worth the freedom from paper management tasks for the other 167 hours!  Give it a try!

Who’s Driving This Car Anyway? You. You Are In Charge. 

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Every day, we’re bombarded by unwanted pressures influencing our decisions.  To improve time management, clear mental clutter and find Peace of Mind, it is important to remember Who Is Driving This Car, Anyway?  You are.  You own your decisions.

It’s hot outside, but a client just purchased flannel sheets… patterned with snowflakes. Why?  Because he keeps a running list of household items he needs, and then peruses emails from his favorite retailers, waiting for a good sale and free shipping.  He found some high quality sheets on clearance, got a great deal plus free shipping.  This client is driving the car.  He’s in charge, and uses retailer offers to his best advantage.

Speaking of sheets, another client asked “Why should I buy sheets in January?” Major retailers typically offer White Sales and special deals on bedding, towels, etc. in January, but she resents pressure from outside forces to buy bedding only in January.  If we need new bedding now, why wait?  And if we don’t need bedding or towels, we may succumb to advertising pressure and begin to think maybe we really DO need them, since the advertisements say we do.  This client is in charge, and will buy bedding based on needs, not on advertising pressures.

What should guide your actions:

  • Your beliefs, faith, personal goals and objectives
  • The needs and wants (within reason) of your loved ones / the people you are responsible for
  • Your own needs and wants, in that order
  • Your work responsibilities, your own agenda, personally and professionally, and the tasks attached

What should NOT guide your actions:

  • Indecision. Fear. Procrastination. Inertia.  Busy work.
  • Pop-culture pressures.  Anything you see on TV or in a catalog, article or newspaper, unless it fits in with the list above of “Should Guide Your Actions”
  • The unsolicited suggestions or opinions of strangers, or other people’s drama / goals / objectives

I mentioned in a paper management class last week that we should unsubscribe from every Catalog.  We live very happily without an item until we see it in the shiny pages of a catalog.  And then we are reeled in with the artfully crafted ad and MUST HAVE that piece!  A class participant shared an insight she gained from that statement:

She has been struggling to stay inside her weekly food budget. She dutifully reviews the grocery store ads for the best deals on her food items, and uses coupons, too.  However, she lets the ads dictate her grocery list, instead of looking first at what she already has on hand in her kitchen.  The stores were driving the car, not her own needs.  She will now shop for what she needs, and not just what is on sale.

I read an article last week about how double spacing between sentences is now outdated, and everyone should single space after a period.  The writer reasoned that the age of computers has eliminated the need for double spacing as fonts are more readable now than on a typewriter.  Reading this reasonable (single spaced) article could influence me to edit the last 20 years of my articles, just to conform to this writers’ assertion.

But… it turns out, I don’t care.

I don’t care if my sentences are single or double spaced. Perhaps I should, and perhaps I will try to start that new habit, but probably not.  I could spend hours and days adhering to some stranger’s suggestion.  But I won’t.  Because 1.  both ways are technically correct, 2. I have other things to do with my time, and 3. I’m driving THIS car.

Get clear on your own beliefs, values, needs and wants. Make sure you are the one Driving This Car.  You will make better decisions, and be less likely to cave under external pressures.