Tag: clutter

Stress-less Gifting: Create a GIFT HOME

In last week’s newsletter, I promised to tackle common clutter Hot Spots, so let’s look at creating ONE PLACE for your gifts and cards to give.

Don’t you love it when you find the perfect gift for a loved one, even if it’s the wrong time of year? So we hold on to the gift, anticipating the joy of giving and receiving.

And, doesn’t it drive you CRAZY when you can’t find that great gift when the time comes to give it!?!?!

Establish A HOME for your gifts-to-give.  As you establish a GIFT HOME,

  • Plan ahead if the GIFT HOME needs to be hidden from curious eyes, with lidded opaque containers or a door that locks!
  • The GIFT HOME should expand to hold more when major holidays are coming.
    • For example, my GIFT HOME is a cabinet in my laundry room. The cabinet is near the door to the crawl space, so Christmas gifts can overflow to a few bins in there as necessary until I wrap them and give them out.
  • Make the GIFT HOME convenient so you will actually stick with putting items there and then retrieving them again. A client had a GIFT HOME in their attic, which was hidden but was so inconvenient that the client didn’t use it consistently.
  • Bonus points if the GIFT HOME is near wrapping paper, shipping boxes and the necessary accessories!



The next level on this project is to use the GIFT HOME for a stash of more general gifts to give.

  • Helping with fundraiser raffle baskets in December, each basket needed just a few things to complete it – fuzzy socks and lotion for one, a Christmas mug or candle for another, etc.  One of my fellow volunteers asked “Do you just have a cabinet with all of these gift things just waiting?” and I answered “Yes!”.
  • Use the dedicated GIFT HOME to hold gifts that you might need to have / give with little notice. If I happen across a fun item, I will purchase a few extras to spontaneously give out. This idea was really helpful when my sons were younger, for that weekend birthday party the 8 year old forgot to tell you about until an hour before! I had a stash of Lego sets that came and went!
  • To be honest, I am absolutely a re-gifter. I use the GIFT HOME to hold onto NEW ONLY lovely items I receive but may never use until I can give them to someone who will love the item more than me. I attach a post-it to remind me where it came from, so I don’t end up giving it back to someone accidentally.



And Now, Gift Cards!

  • Establish a GIFT HOME for your unused gift cards, to use and to give as gifts as needed. Gift cards are $$ already spent!  Let’s make the most of those!
  • We keep a lot of gift cards because we use the gift card fundraiser program at my son’s school. We buy gift cards, and a portion of the sale goes towards tuition.
  • We have a different holder for the slightly used ones, and we note the remaining balance on the card with a sharpie.
  • Working with clients, I can’t even count how many gift cards we’ve found floating around in junk drawers, piles of papers, discarded gift wrap and bags, etc., and then we don’t know if the card is new or used. We can check the balance on the card by calling the phone # on the back, or visiting the website listed.

Do future-you a favor and create a consistent and accessible home for your gifts and gift cards for less-stressful gift giving!

National Clutter Awareness Week: When Clutter Comes Back

Did you know? This week is National Clutter Awareness Week.  Many of us are already aware of clutter!  I’ve been talking to folks lately about what happens when clutter comes back.

You know how it is… We do the hard work.  We set aside time, we sort all our stuff, and get rid of some.  And that feels GREAT!  We look around and see clear and calm spaces.  We breathe a sigh of relief and contentment.  And then we put away our good stuff, pat ourselves on the back, and happily bump along for a while.

But then one day, days or weeks or months later,  we look around, and some of the clutter has crept back.   One of my clients whispered on the phone to me “It’s multiplying while I’m gone!”.

Clutter comes back because:

  • We use things up or items wear out, and then we buy more things;
  • We just need to put stuff away;
  • As we age and evolve, our priorities, interests and hobbies change;
  • Our children grow up and their toys and interested change, too;
  • Our families grow and shrink, people move in and move out;
  • Sometimes, we move to a new home;
  • We make big changes to our current home (Chatting with a friend / client recently, she mentioned that the basement that we organized has relapsed into disorganization after a big furnace replacement); Or
  • Our situation or health changes – Perhaps maintenance used to be easy, but then you battled an illness or a physical challenge, and now your capacity or energy for organizing are diminished.

Clutter comes back.   Sometimes, I feel like Mr. Incredible when he said, “No matter how many times you save the world, it always manages to get back in jeopardy again. Sometimes I just want it to stay saved! You know?! For a little bit. I feel like the maid: “I just cleaned up this mess! Can we keep it clean for, for 10 minutes?! Please?!”

Sure, we can choose to get cranky and resentful about maintenance.  Better yet, though, we can recognize and embrace the fact that maintaining our organizing is inevitable and necessary, and get on with it.

How to?

  • Never assume clutter and disorganization are gone forever.   You will have to tweak or update your organizing once in a while.  Simple things like doing laundry and putting it away, cleaning the house, buying and using groceries – all count as maintenance.
  • Pay attention to the times when clutter seems to creep back in.
    • I notice clutter around transition times – daily transitions like leaving for work or coming home; or life transitions like trips and travel and moves and projects.
    • Once you notice your habits, think about how you can ease those transition times.
      • For example, I have daily habits around hanging up my coat and bag every time I come home, or leaving my shoes the same place all the time.
      • For bigger transitions, I have a habit around unpacking immediately and putting things away, so I don’t have to face the clutter later.
  • Be nice to you, when the clutter comes back.  Cut yourself some slack, acknowledge that maintenance is inevitable and necessary, and then get to work.
  • Perhaps we  just need to put things back, and resume the organizational system we had in place before.  Make time daily or weekly for restoring order.
  • Is it time to rethink our system?  When we re-did our kitchen last summer, we had a chance to re-think some of our systems.  Most of our kitchen items when back similarly to the old kitchen.  But we had enough new drawers and bigger cabinets, so we used the opportunity to make positive change.
  • Easiest suggestion?  Maintain your systems once they’re in place.  Put stuff away, don’t buy what you don’t need, spend time daily or weekly to take care of routine tasks, process paperwork, clear clutter and keep healthy habits!  Then if the clutter creeps back in, you’ll be ready to tackle it!

This Clutter Awareness Week, accept that a little maintenance effort will go a long way, and get to it!

To:

Receive more ideas and suggestions like these;
Book time with me in person or virtually;
Arrange a presentation for your upcoming event; or
Discover the benefits of Organizational Coaching;

Please contact me.

Call / text 708.790.1940
Online at  http://peaceofmindpo.com
www.Facebook.com/MColleenKlimczakCPO
Via Twitter, @ColleenCPO

Your Stuff Needs an AWAY.

We all have stuff.  Stuff we need, stuff we use, stuff we love*.  Stuff.

 

(*if anyone can tell me who crafted the ‘Need, Use, Love’ criteria, I would love to know!)

 

Sometimes we have stuff we don’t need or use or love, and then our Stuff turns into Clutter.

 

 

Perhaps you have Stuff that you do need and use, but it is scattered around the house.  In the way, on surfaces, in bags, on top of other things. In this case, your Stuff becomes visual clutter.  We know we need to keep it, but it still drives us crazy.

 

Your Stuff needs an AWAY.
 
Once we determine what Stuff is needed and useful, we need to establish an AWAY, a spot or maybe multiple spots in our house for our Stuff to live.
 
Then we need to create and maintain the habit of actually putting our Stuff AWAY.
 
We put our Stuff AWAY…
  • to take good care of our Stuff so we don’t have to buy our Stuff again;
  • so we can find our Stuff again when we need it; and
  • to give our eyes a break and our homes a breath of clean and fresh air.
Ideas to consider:
  • If you have look around your home and notice piles of Stuff, we first ask – is that Stuff or Clutter?  If it’s Stuff, it needs an AWAY.  If it’s Clutter it needs to be purged.
  • We need to establish an AWAY for our Stuff that is convenient to where we use our Stuff. Obviously, we keep cooking and food items in the kitchen.  But we can be more specific, as in, keeping the coffee cups in the cabinet above the coffee maker which is also right next to the sink.
  • We also need to establish an AWAY that is convenient for the other related Stuff that goes with our Stuff.  So, in the coffee analogy, I might also keep the cream and sugar near the coffee maker and mugs, and the travel mugs nearby, too.
  • An AWAY for our stuff helps us decide about quantity.  For example: to me, one large dresser drawer full of t-shirts is a reasonable amount.  So, when I put my clean laundry AWAY and the drawer is too full (perhaps a recent shopping trip?), the boundaries of the drawer remind me of a reasonable t-shirt collection size, and I purge a few.
  • When we have a reliable AWAY and habit around putting our Stuff AWAY, we can check the AWAY location to determine if we need to buy more of our Stuff.  Again, using the coffee analogy, when the KCup holder (the AWAY) is empty, I know it is time to buy more KCups.  Imagine if I randomly stashed KCups all over the kitchen.  I wouldn’t know what I have, nor would I use it very well when I needed it.
  • Consider this idea from the other direction – If your stuff doesn’t have a home – an AWAY – it’s likely clutter.
 
Make the habit to put your Stuff AWAY.  Once a day, a couple times a week?  Put your Stuff Away, and enjoy the clutter-free space.  A clear space signals to your brain that you’re done, that work is complete, that the room is clean, etc.  A clear space can be both calming and energizing!
 
 
To sum up:
  • Decide what is Stuff and what is Clutter;
  • establish an AWAY for your Stuff;
  • establish good habits around putting your Stuff AWAY, so
  • you can take good care of your Stuff and enjoy a less cluttered home.
Have a great week!

Life’s Stormy Weather: Cleaning Up and Getting Ready

I presented to a church group last week, and as part of the meeting, they were reflecting on Proverbs 31:21, “She doesn’t fear for her household when it snows, because they are all dressed in warm clothes”.   As I pondered the verse, I realized that we all have Snow, we all have difficult seasons in our life.

This idea has been rolling around in my head these last few days, as friends and family struggle with life’s stormy weather, and the clean-up afterwards. Even we Klimczaks are cleaning up from especially busy days, and preparing for more busy times in the next few weeks.

We all have to endure “Snow” from the scripture, the stormy weather of life.  We have cold, dark, uncertain or tumultuous times:  big life events or small, personal hardships and tragedies, major work deadlines, illness or the death of a loved one.  If you are enduring ‘stormy weather’ right now, know that I am praying for you.

Here’s the toughest part, I think.  Regardless of our storms, no matter how vulnerable or maxed out we feel, the rest of the world just marches on.  And as hard as it seems, we have to catch up. Today, let’s talk about the after-storm clean up, and preparing for every day life plus the possibility of the next storm.

If you’re coming through your storm, you may feel tired, sad, drained, unmotivated.  Focus on Survival first: Food, clothing, shelter and safety.

  • Take a shower, get dressed, accomplish your usual morning routine.
  • Get something to eat and something to drink.  Take care of You.
  • Make the bed.  It’s amazing how accomplished we feel after such a simple task.
  • Open up the blinds and curtains.  Close your eyes and bask in the daylight for a moment or two. Maybe even crack a window open for some fresh air.  Breathe deeply.   If the day is dark and gloomy, turn on some soft lighting as you get moving.

Now, Maintenance tasks:

  • Grab a notebook.  I guarantee, as you move around your space today with your thoughts set on clearing “storm damage” and restoring order, ideas will occur to you that need to be noted!
  • Start a load of laundry.  Or fold a load.   Ah, laundry.  That never ending pursuit of clean clothes. Ours are clean but heaped in the big cart to be folded.  So this morning, I started a load and folded a couple.   This task took all of 5 minutes once I set out to complete it.
  • Clean the kitchen counter so you can make coffee, of course!, but also so you have some place to put the groceries you’re about to buy!
  • Craft a quick grocery list and head to the store.  This is not a 2-week buying extravaganza, this is the “let’s get through the next few days” trip.    And did you know there are flowers at the grocery?  Bought some tulips today.  Made me smile.  (There is also chocolate, specifically Reese’s Peanut Butter Eggs, on sale right now.  Just sayin’…)
  • Take a coupe more deep breaths.
  • Put the groceries away, grabbing something for your self for lunch and leaving something out for dinner.
  • Feeling better yet?
  • Check the mail that has piled up, toss or recycle as much as possible, add the action items (add them to your list, of course, like “pay bills”, and “make appointment for car service”), and schedule time to complete those action.
  • Check the email, purging all but the essentials.  Add the action items to your to-do list.   Put out fires and flag emails for later, add those to your action list then move on.
  • Accept help.  A friend offers to drive the car pool, drop off a meal or run an errand?  YES! And remember, sometimes the storm is ours, and sometimes it is someone else’s, so be ready to help out when you can, too.

The challenge with life’s stormy weather is that we don’t usually know when the storms will hit.  So it behooves us to quickly recover from life’s ups and downs and get back to normal, so we’re better prepared when the next storm rolls around.

To:

Receive more ideas and suggestions like these;
Book time with me in person or virtually;
Arrange a presentation for your upcoming event; or
Discover the benefits of Organizational Coaching;

Please contact me.

Call / text 708.790.1940
Online at  http://peaceofmindpo.com
www.Facebook.com/MColleenKlimczakCPO
Via Twitter, @ColleenCPO

What Do We Do With Other People’s Stuff?

A class participant recently asked: “What do we do with items received from family members who have passed away?”She explained that she has received 2 or 3 households full of items over the years. She needs to downsize, but is still burdened with all these extra collections.

We are often blessed with items received from loved ones, and when that loved one passes, we are reluctant to purge the items.  I know this is a complicated, personal process, friends, and I’m sorry.  But we still have to proceed, and make decisions about these belongings.  Think about these statements:
  • Your loved one who is gone would not want to burden you;
  • Respect your loved one, and appreciate the love and the sentiment behind the item / gesture, even if you choose to let the item go;
  • When our family or friends are boxing things up after a funeral, grief and stress may keep them making good decisions;
  • Letting go of stuff does not mean that you are letting go of the person; and
  • You didn’t choose these items, and are under no real obligation to keep them (cold, I know, but true).

Here are some tips to make things go:

  1. Know what is enough, and what is too much.  One set of china is enough, any more may be too much.  Keep your favorite, and sell / donate / re-gift the rest.
  2. Be selective and choose a few small favorites, then do something with the favorites. Treat these as treasure – use them, frame them, bring them out of storage.
    • A client recently bought a display case for her uncle’s collection of antique silver tea balls, and they look beautiful. The display adds character and not clutter to her home, and allows her to appreciate her uncle.
  3. Consider your loved one, and donate their items to a charity in their honor.
  4. If a family member disapproves of your decisions to purge certain items, ask them to get involved in the process with you, soliciting suggestions for how to respectfully purge items while celebrating the person who has died.   001
    • Another friend shared “We received the coveted toothpick holder collection from Grandma [like mine from my Grandma, shown in picture!], and stored them for several years wondering what to do with them. I chose a few that spoke to me, and my daughter chose a couple that spoke to her. The balance I took to the next family party and explained that everyone needed to take one to remind them of Grandma – whether it was a special food; fishing; or a good memory. At the end of the party, the toothpick holders were going home with everyone who would cherish them & remember Grandma.”  Thanks S.K.!
  5. Practice your gentle and polite response.  For example, “We are preparing to move / downsize / have a child / send a child to college, etc.; and we know we won’t be able to keep everything we have.  We’ve carefully chosen to keep these few items, to celebrate so-and-so.”  Don’t apologize.
  6. If a loved one passes things on to you when you they are still around… that is a little tougher, I know.
    • A friend responded to last week’s question with a description of the engraved (with someone else’s message) crystal goblets she recently received.  Yikes!
    • Your loved one may actually expect to see the items again!  One idea is to keep one cabinet shelf of just those types of items, 1 or 2 of each, and, with the goblet example, serve just that person with one of the glasses.  If she is pleased, good job! and now you’re done.  If she doesn’t notice, good job – you’re done. Another idea is to keep the item boxed up, with an expiration date on it to purge after a year.

Finally, make decisions now from your own Stuff.  If you have want to pass something on to someone, consider passing it on now, so you can share the joy and the reason for the gift.  If you don’t want to pass it on just yet, write a note to the next generations about the item and why it is important, then tuck the note inside.

I hope these ideas help!  If you have any more suggestions, please share and I’ll pass them along.

Stay Productive When All The World Is a Distraction!

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This time of year, do you struggle to maintain focus in the midst of all the holiday hustle, bustle and hype?  I know I do.  After a busy family weekend of volunteering, parties and activities, I sat down Monday morning at my desk already tired, and opened my in-boxes to hundreds of email.  Gah!  I fought the temptation to run and hide, but it got me thinking about how to Stay Productive and On Task When all the World Seems Like a Distraction!

So here are some tips to help us all out:

1.  Clear the clutter in your work space.  Spend 10 minutes and file your filing, tidy your resources, clear the trash, wash your coffee mug (and swap it out for a holiday themed one).  Take a few deep breaths and enjoy your cleared space. Then get back to work.

2.  Clear the clutter in your in-box.  Ruthlessly delete emails. A tip from my paper management classes that applies to email, too:  Catalogs and email advertisements are sent with the specific intention of making you buy stuff.  If you don’t want to shop right now, delete the emails.  Or put them in a folder to open later, and put “Review sale emails” on your to-do list with a date and time and time allotment attached (give it 10 or 15 minutes, then move on).

3.  Decorate your work space, but just a little. For safety sake, no candles.  And for health sake, no candy jar or food-scented anything (it will just make you hungry)!  I have a single lovely large decoration hanging in my window.  I bought it from a crafty friend, and it is the extent of my decorations around my desk.  Remember, any decorations you put out now will be clutter in 4 weeks.

Saying this again, for the people in the back:
Remember, any decorations you put out now will be clutter in 3 weeks!

4.  Clear the clutter in your calendar and on your to-do list.  I started the day with a dozen quick and easy tasks on my work to-do list – send invoices, follow-up with emails / schedule a client for Wednesday, etc. (and I deleted over 200 emails accumulated over the weekend in my personal and business email accounts).  Whew!

5.  Employ hard stops.  We all know when an event will start, but we don’t always know when it will / should end.  A friend opened her home to a group of us over the weekend, and served us a lovely meal.  It was wonderful.  And then we all packed up and left 2 hours after we started, so she could get to her next event.  She gave us a hard stop, a specific end time, before we began and we tried to stick to it.  We should employ hard stops all year ‘round, but especially when time and productivity are at a premium.

6.  Don’t get distracted.  Check in many, many times a day / hour / minute to make sure you are on-task and doing what you actually intended to do today, and not mindlessly browsing the internet, watching tear-jerking videos on Facebook, or chatting too long with a friend at the grocery store (a little while was awesome, though, catching up with a friend in the produce section).  Compartmentalize, and set timers if you must.

7.  Multitask.  Put the cookies in the oven, then write your blog (oh, maybe that’s just me – molasses cookies with white chocolate kisses right now).  I don’t often recommend multitasking, but sometimes we must.   Run errands on your commute, use your time well.  I have taken to checking my email remotely on my phone so I know how to order my tasks when I get home.

8.  Set professional goals, even though you’re busy with other things.  Keep your professional focus, and make one or two more goals for this month, to give you some accountability and keep you on track.

9.  Start the January list.  What are important work tasks that need to be completed, but can wait until January?  OR personal tasks, as well? Expectations are high enough this time of year without adding unnecessary stress.  Look at that to-do list and ask yourself if anything can wait for a few weeks, or months! , and then schedule those tasks for January.   And, I know I always say this, but leave notes for future you when you think of something!  For example, we loaded up the car to drive home from MI on Thanksgiving night, and my son opened up an app on his phone and said – Notes?!  (He gets me.) Notes for next year like less mashed potatoes, less dressing, more games, more beverages, etc.

I hope this helps you clear some brain and life clutter and maintain focus on your professional goals this time of year.  Merry Christmas!  Now get back to business!

Happy New Year! 7 Ways To Clear Clutter This Week

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I love the hustle and bustle of the holidays, but I also love the calm and clarity that follow.  Here are 7 ways I’m clearing clutter this week, give one or two or all seven a try!

  1. Return stuff to other people:  Hooray!  My kitchen counter is clean again!  Last week, it held a roasting pan, a pie pan, an instruction book for someone else’s gift, a holiday cookie tin and a few other random items, none of which belonged to me.  The tin was the last to go, but as of yesterday, everything is returned!
  2. Donation / Recycling Clutter:  Drop off donations and recyclables, or at least put the next charitable donation pick-up date on your calendar and plan to have a bag ready.  Then start filling that bag!!  We have a couple of bags already filled with donated Christmas decorations, toys and outgrown kid and adult clothes.
  3. Purge cardboard:  I feel like we’ve been swimming in shipping boxes and toy packaging.  The recycling bin filled up quickly over the holidays, but there’s more room this week!  Collect the boxes, break ’em down and lug ’em out.  You’ll be glad you did!
  4. Plan a Returns Day.  Place a shopping bag by the door.  As you go through your home and routines this week, look for the items you intend to return and place them and their receipt in the bag.  If you can’t find the receipt, spend a little time looking for it, but don’t get hung up on perfectionism.  Even if you can’t find the receipt, a smaller amount of store credit or cash back is better than holding on to an item you know you won’t use just because you can’t find the receipt.  Spend an afternoon, and run those errands to return the items.  Cha-ching, money in your pocket and the clutter goes away!
  5. Clear the Catalogs:  Clean off the coffee table, reading pile and kitchen counter.   Call the 800# on the back of the catalogs or go to www.Catalogchoice.net, and remove yourself from mailing lists.  Subscribe online, if you’d like, and you may get regular promotion notices and coupons.  To avoid email notices, skip the subscription, open your web browser, create a bookmark folder called “shopping”, bookmark the page in your browser, and add it to your shopping folder, then toss the catalog!
  6. Phone clutter:  Ugh!  I am tired of the solicitation calls on our home phone line!  Register all phone numbers (cell, too) with the National Do Not Call Registry at www.DoNotCall.gov, if you haven’t done so.  And this month I will answer all calls on the home line, and request that the caller remove me from their list, which they legally must do if we ask.
  7. E-Mail clutter:  I am happy that a few people un-subscribed last week.  As a blogger and newsletter writer, it should not make me happy, but I was proud of those 4 folks on my mailing list for deciding to let go of something that was not working for them. Good for them.  Of course, now that they have un-subscribed, they will never know that I applauded their efforts.  And remember, I welcome your suggestions and comments for improvement, to keep my content meaningful and useful for you.

Yeah, you!  Look around, you’re feeling lighter and looking better already!  Way to go!