Tag: summer

Boost Summer Productivity with Tech and Routines

my portable office

my portable office

My sons are home with me this week since school has ended for the summer and activities are just starting up.  And while I really like my family, they are quite fabulous, the schedule changes and having them home with me in my office threaten my professional and personal productivity.

The lure is strong, to ditch my computer and take everyone out to lunch, or go on an adventure, or curl up on the couch and watch movies with them.  Also, the interruptions increase, which is a small price to pay for being with my family, but again, those interruptions damage my focus and make simple tasks take way too long, or not get done at all.

So….. what is a working parent to do? A dear client last week suggested that I get a desk that folds out of my van, so I can work anywhere.  I like the image of folding out a desk, but I already can work from anywhere, thanks to cool technological tools.  Here are some of my ideas, maybe they will work for you, too!

  1. Know what is in your in-box.  I have been making a conscious decision to check my work email on my smart phone while I am leaving a client appointment or meeting, instead of waiting to get home.  This may seem like another distraction, but I actually find it beneficial to my focus, deleting unneeded messages right away and spending some of my commute time mentally preparing for the work waiting for me when I get home.
  2. Make your office portable.  I take my IPad everywhere.  I can write up client notes and send them right away, instead of having to wait to get home to compose, edit and send the notes. I also added duplicate apps to my IPhone and IPad, like WordPress for managing my blog, Paypal for invoicing clients, and Evernote for sharing documents among all my devices.  We traveled this past weekend and I took just the IPad instead of my laptop.  I had everything I needed for work and for fun (downloaded movies and my Kindle App) right at my fingertips.
  3. Make it easy to manage and receive your money.  I have been using Paypal a lot lately for my client billing, which shortens the wait between completing client hours and payment – awesome!
  4. Go Paperless.  I cancelled my PO box in May, which may seem trivial to you, but for me it is huge!  I’ve had that PO box since I started my business!  However, steadily over the last 12 months, I have moved my correspondence to strictly on-line so that I could let go of the PO box, with its added expense and maintenance.  In addition, I receive some monthly publications on my IPad now, instead of in print.  My office is not yet Paperless, a goal for 2013, but I am one step closer.
  5. Share the calendar.  I am slowly warming up to the idea of sharing our family calendar online, through google calendars or a similar platform.  I figure summer is the time to decide, before the school schedules start up again in August.

Routines:

  1. Get up early.  I am still getting up before 6 am.  I heard a quote recently, something about how you never hear about the hero of the story sleeping in and taking it easy!  So, I get up and enjoy a very productive 60-90 minutes before my boys get up.
  2. Shave your head (or not!!).  I shaved my head back in March for a fundraiser, and it has taught me a lot (a blog for another day).  It seems extreme, I know, and I am NOT recommending that anyone should shave their head just to save time in the morning, but it is remarkable how much time this change has opened up!  Are there parts of your daily routines that you can streamline for summer?
  3. Maintain your focus.  I am so grateful for my accountability partner, especially right now.  Most summers, I struggle to get even the basics done some day.  With the focus that comes from accountability, I feel I am still moving forward on professional goals despite the summer urge to slack!.

So, what will you try this week to streamline your work and increase your productivity this summer?  Give one of these ideas a try, or share one of your own, I would love to hear it!

Seven Family Summer Survival Strategies

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Driving home from a client appointment last week, I had some time to think big ideas.  I felt that I should be dreaming up this week’s blog article topic, but I really wanted to map out my plan for making this summer fun and relaxing, and productive, too, for all the members of my household.

I had a light-bulb moment on the Tri-State tollway – I put the two together!  So let me share ideas that work for us always, and also a few new ones that I’m trying this summer!

Seven Family Summer Survival Strategies:

  1. Have everyone stick with Morning Routines (personal maintenance).  Regardless of when I, the little guy or my teenagers get out of bed, our routines remain the same: Get up, shower, have breakfast, make your bed, put your dirty clothes away, brush your teeth.  No matter when we wake up or what is on the schedule, these tasks need to be completed before we head out for the day.
  2. Stay on top of home maintenance.  Laundry, groceries, cooking, cleaning. You can pare down some work for summer, but these household tasks are essential.  And since my kids are capable and available, they are going to help.  Which leads me to……
  3. Chore Assignments:  Make and post a schedule of activities and chores.  We have never used chore charts and my boys are too old to earn stars or treats, but the assignments are essential.  I just created a dry erase board (made a template in MS Word, slipped it in a plastic page protector), with blocks for each child’s activities and chores for the day (including food prep like grate cheese or peel carrots, mow grass, clean basement, vacuum, take out trash / recycling, pack, put laundry away, unload dishwasher, dust bedroom).  I’ll write this up and post it daily, so even if I am off to work when the teenagers get out of bed, they will know their expectations for the day.
  4. Lay some ground rules, or remind everyone what they are.  For example:
    • No company when mom and dad aren’t home, but we are open to company       otherwise.
    • No TV before noon.
    • Basic hygiene still applies, no matter when you wake up.
    • Be home by 5:30.  HOME by, not leaving your friends house by, 5:30.
    • Cell phones and tech gadgets still get turned in at 10 pm.  Non-negotiable.
  5. Lay your own ground rules.  Mine include:
    • Maintain 5:30-7 am productivity hour.
    • Abandon TV viewing altogether, until I conquer my reading pile.
    • Walk every evening with my husband.  Relaxing and fun, and good for us both!
  6. Re-work your menu planning for summer.
    • We will stock our breakfast menu planning items (go to http://colleencpo.wordpress.com/category/meal-planning-kitchen-organzing/ for more ideas), since we do have early activities to get to this summer in the morning.
    • We eat lunch at home during the summer.  No school hot lunches for the next few months.  So I asked my sons for input, into what they want on-hand for their lunches.  I stocked up on sandwich ingredients, cut fruit and veggies, chips and leftovers.  Thankfully, these are all things the boys can make for themselves or each other.
    • We eat more fresh fruits and vegetables, thanks to my local farmers market.
    • In an effort to keep the house cool, I rely heavily on my crock pot and grill during the summer.  If I have to turn on the oven, I will make 2 or 3 items all at once (like bake cookies, bread and potatoes), to make the most of the hot oven!
    • May was ridiculously busy with after-school and evening activities.  I am just looking forward to cooking, and eating together as a family more consistently!
  7. Slow down and Have Fun!  We had a number of activities and tasks to complete this past weekend, but we also had some unstructured personal time, and it was lovely.  In addition, we’re all making our list of things we want to go and do this summer, like road trips, movies, adventures and hikes, and favorite ice cream haunts!

So, spend some time this week working on your plan to make your family’s summer great, too!