Tag: Time Management

Welcome to my House Hour. Now excuse me while I start some laundry…

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001In last week’s blog, I mentioned my House Hour.  I didn’t give it a thought, it’s just what I do.  However, two readers asked “What do you mean by your “house hour”? Is this cleaning, straightening, laundry? Is it one hour everyday or when you can fit it in? Hmmm…”

Let me explain.

Last Friday morning, moments before receiving my friend’s email, I was wiping down my bathroom sink.   

Why? 

Well, because it was Friday.  That’s what I do on Friday.

Why 7:30 am?

As mentioned, “Clean the Bathroom” is a Friday chore.  And my Friday was shaping up to be busy, so 7:30 am was a good time to complete the task.  Also, everyone was already showered and ready-ish for school, so if I cleaned the bathroom at 7:30 am, there was a pretty good chance it would stay clean for a while.  Bonus!

My House Hour is the hour I spend on routine cleaning tasks every day.  For many years, I would wait and clean my whole house one day a week.  That worked for a while, but I hit some snags:

  1. My schedule rarely allows for an entire day dedicated to staying home and cleaning. 
  2. After 6 or more days of inattention, my house dirt and clutter really bothers me.
  3. There are some tasks that require repeating multiple times during the week, like laundry and vacuuming.
  4. As a child, Saturday was our cleaning day, but that absolutely doesn’t work with our schedule.

Here’s my cleaning schedule: http://www.peaceofmindpo.com/DailyCleaningChart.pdf

      This system works for us because I have a small and organized house, and my family is pretty good about cleaning up.  If my house was bigger, I would probably have to spend more than an hour.

       In addition, my House Hour does not always include things like laundry (a never-ending cycle), or cleaning up the kitchen after a meal.  Those are routine chores.   When the two go together, like when kitchen cleaning is on the House Hour list, too, it’s nice to get things done faster!

      Cleaning different areas of my home a little bit every day allows me to skip a day if I need to, so long as I catch up the next day.  And since the house stays relatively clean, I can be flexible and spontaneous for events or friends stopping over.

If you like this idea, make it your own.  Determine the list of things that need to be done every week, then distribute the tasks over a few days. 

  1. Be prepared to work around external motivators:
    1. Weather:  today I ditched my regular House Hour so that I could take care of yard work after a few rainy days.  In addition, when you only have an hour to spend, and you spend it shoveling snow or raking leaves, you have to be flexible!
    2. Garbage day is a great motivator for clearing clutter and recycling, and emptying all the trash!
    3. Pay day – my hubby’s pay schedule changed recently. Now Menu planning occurs every other Friday instead of twice a month on arbitrary days, which links nicely with the kitchen cleaning day.
  2. Take your schedule and your family’s rhythms into account – I like to knock out my tasks in the morning (though that doesn’t always work!!), but perhaps you prefer an hour in the evening every other day or so. Great, go for it.
  3. Leave room for large projects.  We have a few Fall projects to accomplish in the next few weeks:  put screens on the gutters, fix the fence, wash the windows, and I really need to strip and re-wax my kitchen floor.  This weekend or next, we need to clear an afternoon for these bigger projects.
  4. Determining your plan ONCE and sticking with it means you’ll never have to feel overwhelmed and searching for a starting place again!

So, pick an idea or two from this week, make your plan and make your cleaning schedule your own.

Prioritize Your Tasks And Get Them Done!

Our Daily To-Do lists can overwhelm us, so it is important to Prioritize our tasks.  We juggle many responsibilities, each with it’s own set of to-do’s.   To avoid planning more 001that we can actually, feasibly accomplish in one day, here are a couple of tools that I employ –

  1. Put the Three Things that absolutely have to get done today at the top of your list.  At many times during the day,  I stop and ask “Is that what I really want / need to be doing at this moment?”  (preempting mindless email checking or web surfing!).
  2. Spend 5 minutes, and move non-essential tasks to    a different day’s list.   Divvy up your to-do’s into:
    1. Today
    2. This week
    3. Next week
    4. Someday
  3. Time allotments.  Once you have today’s To-Do list, allot time estimates for tasks.  This helps me plan my work flow and determine if I can really get through everything.
    1. Time allotments let me decide how long to dedicate to a task.  I could easily spend all day writing my blog, but there are lots of other things that need done, too. I block out a couple of hours to get it done well, then I move onto something else.  Conversely, some tasks really only take 5 minutes.  So get them done!
    2. If the time allotment for a task is just too big, break the task into smaller pieces.  For example, re-vamping my website is a time-consuming task.  But this week, I can complete the first couple of steps, “Review site and determine what stays / goes”, and “check out links recommended for templates / hosting”.
  4. Put your tasks in order of intended completion.  Order them as you like:
    1. Shortest to longest.  Complete the quick and easy tasks first, to motivate yourself and clear the way for the more time-consuming tasks.
    2. Order of importance: Get the Three Things done first, so you are sure they get       done.
    3. Work for others first, and then yourself.  If you have timely work that matters to others, complete those tasks first so the other people can get started on their tasks.
    4. Prioritizing to the Revenue Line (from Julie Morgenstern).  I own a business, and businesses are supposed to make money.  I can order my day based on income – make the bank deposit, complete the client hours, teach the class, book more client appointments and classes, etc.  When all of those are complete, THEN I can look at non-essential tasks like website research.
  5. Stop wasting time and energy on Avoidance and Dread.  Pick a day, Man Up (I have sons) and do the 2 or 3 noisome tasks you’ve been avoiding.  Allot the time, set a timer, get them done, then move on.  “Avoiding something” is still an action, and drains our energy.  Just do it.
  6. Be Kind to Yourself.  I will not vaguely suggest you “Should make time for You”, because being told that just irks me.  But add a few things to your daily To-Dos that are kind to You, that give you strength to complete your tasks.  The top of my To-Do list every day reads “Proverbs 14:15 says, ‘A simple man believes anything, but a prudent man gives thought to his steps.”.  Also at the top is a list of tasks I complete  every day to live a better life.   They’re habits, but I like the reminders: “Take vitamins”, “exercise”, “read Scripture”, my household tasks for my home hour, etc.

So, the next time the Daily To-Do List gets a little out of hand, try one of these ideas to help you focus in and Prioritize what you really need to do today!

Some days, It’s All Too Much (and what to do about it)!

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We can stuff a bag only so full before it bursts.  The same goes for our schedules.

A friend emailed me last week “I ran 8 miles this morning and was thinking about blog ideas.  Could you write something about people cramming too much into their day? One of the best things I ever did was cut back on the volunteering and get back to the things that I really wanted to do. I cut out [xxxx] after way too many years, and now I finally have time to train for the marathon.”

My response:  “I can write that article, and what’s really interesting is that yesterday, a client had the same epiphany. The client was supposed to fly cross-country for a family event.  Her husband was unable to attend due to a work deadline, the kids were stressed about missing back-to-school activities, she was just stressed.  And she stopped and said ‘No, we’re not going.  It’s just too much’ and cancelled the trip.  On our coaching call, instead of strategizing about how to get everything done in a short time, we strategized how to Un-make travel plans and determined what her family could say ‘Yes!’ to, since they would be staying home.”

I may not dare something as extreme as these friends (Thanks K&K!), but I respect their awareness that “It’s All TOO MUCH!” sometimes, and how they made the tough decision to let one thing go, in order to make room for something else.  Here are some suggestions, if you, too, feel “It’s all TOO MUCH!”:

1.  A wise friend says “Don’t ‘Should’ on yourself”. Don’t let others “Should” on you, either, telling you what you should or shouldn’t do.  Don’t “should” on others. We need to be kind to ourselves and to others.

2.  Find ways to say Yes, on your own terms.  I received an email today regarding an upcoming fundraising car wash:  washing the towels afterward and returning them clean counts as volunteering!  I can’t help at the event because I’ll have houseguests, but Laundry?  Oh, yes, I can do laundry!

3.  Don’t moan over being too busy to do anything, it becomes a self fulfilling      prophecy.

4.  Say less.  Practice “No, Thank You.”  You don’t always need to give an explanation.

5.  Make a list of your responsibilities, in broad terms:  Work and professional involvements; Family responsibilities (e.g. parent, daughter of aging parents, caregiver for my niece on a school half-day); Household / Life Management Responsibilities;      and Organizations with whom you volunteer, with roles or positions held.

6.  Looking at that list, ask yourself these Questions:

  • “What can Only I Do?”  There are some things that only you can do.  Be a parent to your children, and a spouse to your partner.  I can sing and organize better than  many, so I stick with those.
  • Be honest here, “What Can Someone Else Do?”  In the past, I have let go of roles that others could do as well as me. It’s not easy, to admit that someone else could do an adequate or better job on something, but if you’re looking to pare down, this is where we begin.
  • “What will I look back on fondly?” Playing pick-up sticks with my youngest.  Driving the teenagers to activities, since we have good conversations in the car.  Travel.        Making music.  Spending time with my hubby, and having all 5 of us together.  Guess what – Those are the things I need to make time for.
  • “What will I never think of again?”  I spend a lot of time menu planning and grocery shopping because we need to eat, but I can happily forget every moment spent on those, and be fine.  So I try to do both efficiently and effectively, so I can do them less often!  (I do love to cook, though, as well as sitting down for a family meal, or with friends.)

No one else will protect you from “TOO MUCH!”  That would be lovely, but it’s not going to happen.  So you have to step up for you and your family.  I can’t tell you what to      pare down, but I can help you determine that for yourself.  I don’t have all the answers, but YOU DO!

So, if this week you feel compelled to yell “Stop!  It’s all TOO MUCH!” be assured that you are not alone, and that there are specific steps you can take to make life better – and try one out!

How Will You Declare Your Independence?

I had a fireworks moment this morning, in respect for our Independence Celebration last week!  An article I read recently made a whimsical statement to “declare independence from eating food you don’t like”, like the usual cook-out food, for the 4th of July.  I happen to like traditional 4th of July food, so we trotted out all the favorites: BBQ pulled pork, coleslaw, corn on the cob, and ice cream at a local ice cream place for dessert.  But the article made me smile, and it makes me re-think other things, like what I would declare independence from if given the opportunity.

Then I read a LinkedIn post about a mid-year goal / New Year Resolution check-in.  I really liked that idea, so I ruminated on that for a while.  Then the two ideas collided in my head!  Pow, fireworks, etc!  (ok, not really, but you get the picture…)  So, Time Management ideas for this week…

Back in January, I decided to ask “Why Not?” instead of “Why?” for 2013.  I resolved to Say Yes! to things and people and ideas, in my personal and professional life.  And so far, I have achieved or am making progress on a number of goals for 2013.  So what else do I need to declare independence from?  And how will that allow me to say Yes! to?

Independence from being sedentary. 

Few people who know me would consider me sedentary, but when it comes to formal exercise, I am.  At least I am more sedentary than I would like, or than what is good for me.

How much time and mental energy could I free up if I just went out and exercised like I know I am supposed to?  I would also be declaring independence from pain, tight fitting clothes, sense of failure, cholesterol and cholesterol medicine in the long term, evil prostaglandins, and a host of other things.

And I say Yes to living a healthier, better life.

Independence from our hectic schedule.

This started out as “independence from busy weekends”, but truly, I would like to work on the whole schedule.  I have spent some time this past weekend with wonderful life-long friends.   And the recurring theme of many conversations is how busy and burned out we have become.  My family and I deserve better, as do my friends and their families.

So I will say yes to time for my family and myself with more intentional scheduling. Now, bear with me, this is the declaration of independence from our hectic schedules, but I still have to work out the implementation plan!  Did our founding fathers outline and strategize such things?  I wonder!

Independence from Judgment, of others and of myself.

My internal soundtrack (my own voice inside my head) is often very judgmental.  I make snap judgments of others based on appearances, perceptions, my own state of mind, etc.  And I quickly and harshly judge myself for any slight failing or slip-up.  I usually catch myself, and then try to turn things around, but the negativity exists.  I don’t share or act on the judgments, but they are still there, and they taint my thoughts and my happiness.  So, I will work on being open to others without judging, and also accepting others and myself more readily.

So, now I have shared my Time Management suggestions for this week.  My question to you is “For the second half of 2013, what will you declare your independence from?” Let me know!

Simplify your schedule. Lessons From My Little Cabin In the Woods

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cabinDriving three sons to three different activities by 9 am this morning made me long for the unstructured time from this past weekend.  I know that vacations are not real life, though many days I wish they were.

We traveled downstate last Thursday to the Southernmost tip of Illinois, the 70 mile stretch between the Ohio and Mississippi rivers.  It is truly God’s country, green and lush, with hills the size of mountains (at least to our northern Illinois flatlanders’ eyes).   We stayed in a beautiful cabin, slept late, explored and hiked, ate good food and enjoyed each other’s company.  We reveled in the simpler life and slower pace, and here are some things I learned:

Go off the grid.  Wayyyy off the grid. 

If you can unplug once in a while, do so.  It does wonders for your frame of mind.  We were pretty isolated at our lovely cabin.  No wi-fi, news, email or phone calls, and only a random smattering of texts.  It was great.  I admit, I don’t know how long I could maintain the media silence, but knowing it would only last a few days made it easy to take.  I had tech, of course, my iPad with kindle books and movies on it, a large reading pile, a dvd player.  There was a TV with a few channels, but we didn’t turn it on and we really didn’t miss it.

Don’t shop.

Going on vacation is usually an expensive venture for us.  But there was no shopping to speak of at our destinations this weekend.  We were more than half an hour from a major grocery, and the national parks did not have gift shops where my sons typically blow their allowances.  We planned our menu, bought groceries at the last town before entering the National Forest area, and we didn’t buy more.  We ate a couple of meals at restaurants (with my teenagers taking full advantage of the all-you-can-eat buffet at Cave In Rock), and we had gas and lodging expenses, but we came home with much less stuff and a little more $$ than we usually do.

Don’t overpack.

I pack too much, and my sons don’t pack enough.  We should all plan for an outfit a day, with a couple extra shirts and socks, and a set of pjs for every 2 nights, and extra swimming stuff since it doesn’t always have a chance to dry before the next day.  I’m a mom, and have to plan for contingencies, like packing rainwear for everyone that we never used.  But I personally had a handful of items that never left the suitcase.

Our little cabin had bedding, towels and a tiny but well stocked kitchen.  There was one drawer each of silverware and serving utensils, a few towels and wash clothes, 3 pots and pans with lids.  The open shelves for dishes above the sink made access and clean up very easy.  Simple, pared down, just what we needed and not much more.

Pare down your expectations. 

We wanted to get away, explore nature in some new parts of Illinois we hadn’t seen before, and spend some time together as a family.  However, one teenager mentioned very early on that he doesn’t “do” nature.   Grrrr….  So, I asked in my rational Mom voice what his expectations were and what we could do every day that would make him happy, too.  And God bless him, he asked to swim every day, and find some ice cream.  Those were things we could work with, and we made them happen.  Simple, reasonable and specific.  Nice.

Do yourself a favor, and De-clutter your schedule for a few days.

Mondays are always hectic, and this week I had two clients and a class in addition to the regular Monday tasks.  Before we left on our trip, I moved all the non-essential tasks from Monday’s to-do list to later in the week.  It made the busy Monday-after-vacation just a little easier!

So, spend a little time paring down and simplifying, and enjoy that vacation feeling every day!

Boost Summer Productivity with Tech and Routines

my portable office

my portable office

My sons are home with me this week since school has ended for the summer and activities are just starting up.  And while I really like my family, they are quite fabulous, the schedule changes and having them home with me in my office threaten my professional and personal productivity.

The lure is strong, to ditch my computer and take everyone out to lunch, or go on an adventure, or curl up on the couch and watch movies with them.  Also, the interruptions increase, which is a small price to pay for being with my family, but again, those interruptions damage my focus and make simple tasks take way too long, or not get done at all.

So….. what is a working parent to do? A dear client last week suggested that I get a desk that folds out of my van, so I can work anywhere.  I like the image of folding out a desk, but I already can work from anywhere, thanks to cool technological tools.  Here are some of my ideas, maybe they will work for you, too!

  1. Know what is in your in-box.  I have been making a conscious decision to check my work email on my smart phone while I am leaving a client appointment or meeting, instead of waiting to get home.  This may seem like another distraction, but I actually find it beneficial to my focus, deleting unneeded messages right away and spending some of my commute time mentally preparing for the work waiting for me when I get home.
  2. Make your office portable.  I take my IPad everywhere.  I can write up client notes and send them right away, instead of having to wait to get home to compose, edit and send the notes. I also added duplicate apps to my IPhone and IPad, like WordPress for managing my blog, Paypal for invoicing clients, and Evernote for sharing documents among all my devices.  We traveled this past weekend and I took just the IPad instead of my laptop.  I had everything I needed for work and for fun (downloaded movies and my Kindle App) right at my fingertips.
  3. Make it easy to manage and receive your money.  I have been using Paypal a lot lately for my client billing, which shortens the wait between completing client hours and payment – awesome!
  4. Go Paperless.  I cancelled my PO box in May, which may seem trivial to you, but for me it is huge!  I’ve had that PO box since I started my business!  However, steadily over the last 12 months, I have moved my correspondence to strictly on-line so that I could let go of the PO box, with its added expense and maintenance.  In addition, I receive some monthly publications on my IPad now, instead of in print.  My office is not yet Paperless, a goal for 2013, but I am one step closer.
  5. Share the calendar.  I am slowly warming up to the idea of sharing our family calendar online, through google calendars or a similar platform.  I figure summer is the time to decide, before the school schedules start up again in August.

Routines:

  1. Get up early.  I am still getting up before 6 am.  I heard a quote recently, something about how you never hear about the hero of the story sleeping in and taking it easy!  So, I get up and enjoy a very productive 60-90 minutes before my boys get up.
  2. Shave your head (or not!!).  I shaved my head back in March for a fundraiser, and it has taught me a lot (a blog for another day).  It seems extreme, I know, and I am NOT recommending that anyone should shave their head just to save time in the morning, but it is remarkable how much time this change has opened up!  Are there parts of your daily routines that you can streamline for summer?
  3. Maintain your focus.  I am so grateful for my accountability partner, especially right now.  Most summers, I struggle to get even the basics done some day.  With the focus that comes from accountability, I feel I am still moving forward on professional goals despite the summer urge to slack!.

So, what will you try this week to streamline your work and increase your productivity this summer?  Give one of these ideas a try, or share one of your own, I would love to hear it!

Organize Now: Summer Is Closer Than You Think!

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The title, “Summer is closer than you think”, will mean different things to different people.  Some will dream of lazy days and long vacations.  If you’re a working parent like me, though, the idea may make you anxious, wondering what to do with your kids this summer.

I realize it’s only mid-Spring.  Summer seems far away.  But I also realize that a fun and relaxing (for me, too) summer requires planning.  Parents talk, and a hot conversation topic recently has been “how and what to plan for our selves, our families and our kids for the summer months”.  So whether you only have yourself and your schedule to factor, or you have multiple schedules to consider, there are ways to make the process go smoothly.

Carve out an hour, grab your calendar, a cup of coffee and any information you have collected so far regarding travel, summer programs, camps, etc.  Get input from those involved: for example, my sons and I discuss which activities they would choose.  My husband was in on the planning session this year, which was new and great.  Not that he hasn’t cared about our summer plans before, but until recently, Summer was his VERY BUSY WORK season, and I was the main decision maker when it came to choosing summer activities.

We pulled out actual calendar pages (instead of our smart phones or MS Outlook on my laptop), and wrote out activities and ideas on the paper.  This helped us all to visualize our schedule and make decisions.

Some tips to make it work:

Plan early.  Book your events and activities now.  This helps you take advantage of early bird registration rates, ensures openings so that you or your children can attend the activities you wish, and gives you and other adults a chance to request vacation time.

Ask around.  As I mentioned earlier, parents talk.  We share recommendations for great programs, and also war stories from activities that did not go so well.  We set up car-pools now, and share babysitters and travel advice. 

Set your budget.  Activity and vacation costs can add up quickly if you’re not paying attention.  Set a limit, and stick with it.  We are writing checks this week, towards deposits to complete our registration for a number of activities.  Then we pay the balance when it comes due, which helps to spread out the costs and make them more manageable.

Schedule big, important and unmovable events first.  Work, academic events, graduations, annual family vacations, etc. can often not be moved or missed.  Make these necessary items your first priority.  For example, my oldest son has to take a summer gym / health class to make room for certain honors classes in his Fall schedule, so we had to make room for that class before anything else.  We also schedule events for the extended family now, so folks can “save the date”.

Once we documented our big, important and unmovable items, we chose a couple of weekends to investigate for potential trips.  Which leads to….

Fill in the smaller stuff. Fill in the optional but important items like weekend trips or optional camps.  Finally, make a list of optional, flexible activities.  Call them anticipated spontaneity, if you like.  Day trips, zoo or museum or beach days, evening ice cream runs, sleepovers, movie nights, bike rides, etc.  And leave free space on the calendar.  When I was a kid, my favorite parts of summer was biking around the neighborhood with my friends or lying around reading a book.  Come to think of it, that is still the case!

So, spend a rainy Tuesday planning now, so that you can relax later on a beautiful summer day.  It really is closer than you think!

6 Tips to Tweak Your Weekends!

Recently, my brother and my niece conversed on Facebook about their “Thursday Feeling”.  Apparently, many people experience a lift, a “Whew, I’ve almost made it!” feeling on Thursday as they look ahead to the weekend.  I’m not on board yet with their “Thursday Feeling”.  Improving our weekends is a work-in-progress, so I asked my readers to share thoughts on weekends.

Based on your responses, we would ideally spend our weekends sleeping in, not cleaning the house, accomplishing home projects, playing outside, doing homework (either ours or helping our kids with theirs), shopping, watching movies, relaxing and eating good food and ice cream. Ideally.

Last weekend was just right.  Dinner out on Friday night with family, then an event at church.   Saturday morning, all 5 of us participated in a 5K around our neighborhood, raising money for a local cancer organization.  Then we spent time with my young niece, knocked out an organizing project, took naps and watched movies.  Sunday started with family traditions, then Mass, brunch, and more relaxing.  It was lovely.

In reality, weekends can be hectic and choppy.  Personally, I start out with Cub Scouts on Friday.  We have such a great time, but I am typically in charge of some planning and running our meetings, so when most people are winding down on a Friday, I’m revving up.  Occasionally, I take Saturday clients because that is the only time some of them are available.  Then we, like many of my readers, have multiple sporting or creative events, shuttling the kids here and there, fitting in house cleaning and home projects.  Sundays always start with family and Mass, but may end up filled with work or projects or more commitments.

So how can we tweak our weekends?  Where can we find that Thursday feeling?

  1. Align expectations. Trouble occurs  when I anticipate a lazy weekend, and my husband plans a family day of  yard work.  My teenagers want to sleep until noon, I want bedrooms cleaned by 10 am.  If you share your life with others, make sure to align your expectations with theirs.
  2. Communicate.  A friend shared her family’s weekend strategy with me.  She and her husband have a “meeting” on Saturday morning over coffee to discuss their weekend plans and expectations.  They write down the scheduled events, the need-to-dos and also the hope-to-dos.  She says “It feels good to have a list that we work on TOGETHER”, everybody gets at least a few things accomplished and her family feels better about their weekends.
  3. Don’t schedule too much.  Try to leave some “white space”, as my friend Jan would call it, and choose to relax how you would like.  Be selective when signing up for activities and accepting invitations.
  4. Shop during the week or on-line.  I avoid the mall like the plague every day, but especially on the weekends. Shop during the week when the stores are less crowded.  You can also automate your shopping. I shop on-line with Melaleuca.  I love the household products, but mostly I love that they ship to my house monthly.  I use Reliv as my nutritional supplement. I place my order quarterly and it arrives on my doorstep.  I use Amazon.com for gifts and harder-to-find items.  Less time at actual stores means more time for me and my family, and that is worth any money spent on shipping.
  5. Stick with routines. Schedule at least a few things.  A mother of 4 young sons admitted that she prefers the structure of weekdays.  Everyone seems happier during the week.  Unstructured time is when the kids get rowdy, and sometimes into trouble. Stick with bedtimes and meal times, and I mean all of us, not just the kids!
  6. Find your weekend somewhere else.  Because my weekends tend to be busy and not terribly relaxing, I have worked to find “weekend” time (relaxing and rejuvenating time) during the week.  Every other month or so, I might schedule a massage, or catch a chick flick at the theatre on a weekday (none of the fellows in my house would want to go with me anyway!).

So, what will you try this week to make your weekend better?  How will you promote that “Thursday Feeling”?  Slow down and enjoy!

What’s In Your Pocket? Your Essential Daily Carry

I recently discovered the concept of Essential Daily Carry and a great Reddit board with visuals of what different people carry in their pockets on a daily basis (just google the term for all sorts of visual examples).

Per Wikipedia, Essential Daily Carry or “Everyday carry (EDC) refers to a small collection of tools, equipment and supplies carried on a daily basis to assist in tackling situations ranging from the mundane to the disastrous.[1] (wikipedia)”

“The term EDC also refers to the philosophy or spirit of ‘preparedness’ that goes along with the selection and carrying of these items. Implicit in the term is the sense that an EDC is an individual’s personal selection of equipment, arrived at after deliberation, rather than a standardized kit. EDC items normally fit in pockets or small pack, and/or are attached to clothing such as a belt. Emphasis is placed on the usefulness, accessibility and reliability of these items. The core elements of a typical EDC might include a folding pocket knife, a flashlight, a mobile phone, and a multi-tool.” (wikipedia)

From a time management and preparedness standpoint, an EDC is a great idea. Key components for implementing your EDC:

  1. On a personal level, identify the difference between “need” and “want”;
  2. Find high-quality multifunctional tools to fill a range of needs;
  3. Establish one location at home, near your exit, for keeping your EDC; and
  4. Establish the habit of carrying your EDC with you.

What is essential to you? Where is it, and do you make it convenient and routine to carry it with you every day? In college, I started carrying a small wallet (with money, cards, a pen and bandaids) with my house keys attached. I can still leave the house with just those few things in my pocket with my cell phone, at least for quick, local trips. My smart phone is central to my EDC, with apps for a flash light, wrist watch, note taking, camera, calendar and a digital key ring for store cards. That one tool has lightened my load.

When deciding on your EDC, consider where you go and what you do. For example, there are essential items I don’t carry because every where I go, I have duplicates there. I always keep my work tool box in my car, so I don’t carry extra tools. I have disposable gloves and a clean shirt in there, too, and a well stocked first aid kit as well, so I carry only a very small one in my bag. My EDC can be small because I keep other items like tissues, pens, hand lotion and a nail file in my car all the time.

So what’s in your wallet? Or pocket, as the case may be? Here is a list of common items (from Wikipedia):

  • A folding knife, multitool and/or Swiss Army knife
  • A wrist watch
  • A flashlight (either a key-chain light, a headlamp, or a “tactical” flashlight which has a brighter output used to temporarily blind and stun assailants)
  • A whistle or airhorn (noise makers)
  • A cell phone or other electronic device like a digital camera to record evidence (sometimes satellite phones if in remote areas)
  • Sustainment items such as bottled water and high energy foods
  • Pen, pencil, or a tactical pen similar in concept to a Kubotan for striking and stabbing
  • Pocket notebook (smart phones and electronic note-taking devices are increasingly being used instead of notebooks)
  • Medicine for common ailments and maladies such as allergies and gastrointestinal problems
  • Prescription medicine that has to be taken daily
  • A compact first aid kit
  • Rope or paracord
  • Handkerchiefs or other utility cloth
  • Keys containing key chain and accessories like a flashlight, nail clipper, pill bottle, folding scissors, carabiner, or Kubotan
  • Gloves, which can be latex, nitrile, leather, or synthetic
  • Pepper spray/OC spray or stun gun/tazer
  • Pistol and holster
  • Lighter or matches

So, this week give your essential Daily Carry some thought. Determine what challenges you may face from day-to-day, what is essential, and what should be in your pocket all the time!

8 Tips: Because Life Doesn’t Always Go As Planned

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I’m a planner.  I love the combination of small details and the big picture.  I’m good at it, and even get paid to plan and to teach others how to plan.  So, trust me when I tell you, regardless of good intentions, some days just don’t go as planned.  Case in point…. Last Wednesday.

I belong to a great group full of nice people, and really useful information and activities.  My challenge is that the monthly meetings are at 8 am on a school day, 40 minutes away.  The meetings are worthwhile, so I plan and deal with the distance and timing.   Toward that end, I worked a little harder last week and set up before-school care for my youngest at his elementary, so I wouldn’t have to hassle my friends anymore just to cover these monthly meetings.  Lunches were packed, clothes were laid out, everyone was up and cooperating.  We were all good to go.

And then…. A car-pool oversleep, a snowstorm and an accident blocking traffic (not that I blame those hapless souls – their day really didn’t go as planned!).   The one morning I needed everything to go exactly as planned, it didn’t.  Sometimes, life gets in the way.

We can learn a lot from our lives when things don’t go as planned:

  1. Leave yourself a cushion.  Make just a little room between appointments on your calendar.  The tighter the schedule, the greater the chance for trouble.
  2. Have a Plan B, and maybe even a Plan C.  For everything, at all times.  Dinner, daycare, clothes, alternate travel route or public transportation options.  Flexibility is key at all times
  3. Variables are just that – Vary-able.  The more appointments you make in your      day, or variables you work into your schedule, the greater the risk of having something go awry.  Don’t pack your schedule too tightly.
  4. Laugh at yourself.  Appreciate the absurd in your day, and remember that situational control is an illusion.  It’s ridiculous to think we are “in control” of a situation.  We can only control ourselves and our own behavior and choices.
  5. Don’t wait to start on a task, trip or project.  Never plan on having the last-minute to complete a task, trip or project.  If you’re given a deadline, aim for a few days before.  You just never know what might happen.  We get burned by procrastinating if we delay our work until the last-minute and then end up with a technology failure, a loved one in a personal or medical crisis, or a storm and/or power outage.  Or perhaps I am unable to say “Yes” to some great but unexpected event because I have work to do.
  6. Dawdle when you get there.  Last week, I had 60 minutes to make a half-hour drive from one client to the next.  I drove almost all the way to the second client, and then took a break.  This eliminated any trouble I might have had in transit slowing me down and making me late.
  7. Keep your calendar / phone / planner up to date, so that answers and contact information are with you at all times.
  8. Keep your to-do list with you at all times.  This allows you to get things done wherever you are. And take advantage of found moments through your day.

So, embrace and expect that life won’t always go as planned and learn a few tips to help you along the way!