Category: Organize Your Stuff

Dealing with Re-Entry: Managing a Tired Brain

Maybe it’s just me, but sometimes I struggle with what I call Re-Entry.

Travel Luggage Chest Clipart

We are very lucky that we get to travel often to visit with family out of state. And I’ve gotten really good at the getting-ready-and-packing / coming-home-and-unpacking process over the years. But with this weekend marking the unofficial start of summer, I’m out of practice, it seems, as my brain was total mush when we got home today.

So, my first hour home was spent reminding myself how to manage Re-Entry, after a weekend away. Here’s what works for us, maybe it will work for you, too!  First things first (30 minutes):

  • (5 minutes) Unload dirty clothes and start a load of laundry. (We carry a dirty laundry bag when we travel, to facilitate that first load of laundry when we get home and also to keep any left-over clothes we’ve packed smelling fresh.)
  • (1 min) Drink a really big glass of cold water. I don’t know about you, but I always seem to arrive home from trips slightly dehydrated.
  • (5 – 10 minutes) Unload the car all the way. Yes, ALL THE WAY.
  • (10 minutes) Put away perishable food from the cooler, grab a snack or start dinner (or lunch or breakfast, depending on the clock).  Like the commercial says, You aren’t you when you’re hungry. I find it easier to manage the unloading / unpacking / putting away tasks when I’m not also famished.
  • (5 minutes) Check the snail mail box, and any voice mail messages.

The next 45-60 minutes:

  • (5 minutes) Clean up from your snack / meal.
  • (10-20 minutes) Unpack your suitcases / bags, put away clean, un-worn clothes, shoes and toiletries. Yes, AWAY.
  • (5 minutes) Put the bags / suitcases away. Yes, AWAY!
  • (10 minutes) Depending on how you manage your tech, check your emails and such, but just for emergencies.  This is not time to get work done, just to make sure there’s nothing that needs your immediate attention.
  • (10 minutes) Move that laundry through the process. I didn’t have time for cleaning on Friday, before we left town. So this afternoon, I had a mound of clean but unfolded laundry to tackle before I could move today’s laundry along.
  • Head to the grocery? That’s where I’m headed. I am loathe to get back in my car, but we need some staples for the work and school week ahead, so I’m off.
  • If you’ve been on a long road-trip, or if there was a beach involved, stop off at a car wash and give your car a wash and your rugs a vacuum.

So, there you go.  If you struggle with that first hour at home after a weekend trip, keep this list in mind. And if you happen to have helpers with the unpacking process, this list will help you delegate tasks!

Happy and Safe Travels!

This Week’s Menu Plan Is To Not Cook  (a.k.a., How Many Foods Can we Serve on a Bun?)

I gave up last week.  On dinner.

You see, it’s volleyball season for one son, soccer season for another, and the season of end of year concerts and banquets for all three.   Lately, even when I cooked dinner, no one was around to eat it.  And when my family finally got home for the day, they wanted quick and easy food, and not re-warmed tilapia (I guess I see their point).

I often don’t have time to cook – that’s nothing new.  And I know what to do about that challenge – cook extra on the weekends, use my crock pot, make dinner in the morning and just re-warm it at dinnertime, etc.  But the “not having time to cook” challenge coupled with the “no one is home at an actual dinner time” and “we want quick and easy food” challenges have complicated things a bit.  I had to rethink my usual menu planning strategies.

So I gave up on cooking dinner.  Gave in.  Call it what you want.  I gave up, and then asked the questions: “What can I make that my family will actually still eat?  On their own time that isn’t fast food and still has some semblance of nutrition?” And the answer has to do with French rolls, burger buns, bread and tortillas. Here’s what worked:

  • double batch of homemade meatballs, frozen, to be warmed as needed and served over spaghetti or on a French roll 
  • double batch of tuna salad, for my lunches for the week
  • purchased (Costco and GFS) 5 lb tub of Italian beef and au jus, also to be served on a French roll (I told you, I gave up!)
  • double batch of Sloppy Joe meat
  • pre-sliced ham, for cold sandwiches and grilled ham-and-cheese 
  • quesadillas
  • scrambled eggs and toast
As long as all of these items are on a plate with fresh cut veggies or fruit (and perhaps chips), they are an acceptable dinner for all of us, whenever we get around to eating dinner.This article is not written to encourage you to give up on dinner!  It was written as a new take on previous meal planning blogs, and to encourage you to look at current challenges at home or at work through an organizational lens and seek out creative ways to solve your challenges, in this case, dinner!
I promise to cook again.  And soon.  I actually miss it, so this experience has been good in lots of ways. But we still have 10 days left of the season, so don’t look for me in my kitchen until next week.  Until then, we will be creatively filling our french rolls and our tummies.
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7 Solutions to Get My (and Your?) Morning Back on Track

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This is not the blog I planned to publish this week.
But as I drove home from a very early morning client, I considered what I need to focus on today to make tomorrow morning run more smoothly.  We have simple and wonderful systems in place.  Our mornings typically work really well, and all 5 of us know our parts and make the essential stuff happen.
However….. This week…  we could improve.  Let’s just leave it at that.
So here is part of my plan for today.  Maybe one of these solutions will resonate with you, too?  If your morning is a scramble, give them try!
Solution #1: Put ALL the laundry away.
There was a scramble for pants this morning.  Sounds funny when I spell it out. Other days, we scramble for clean socks or a favorite hoodie, but today it was pants.  I occasionally entertain the idea of buying more of certain items to lessen the chance of running out, but we really don’t need more of anything, we just need to maintain the established system, and put ALL the laundry away.  It’s clean, its just not where its supposed to be.

Solution #2: Another set of keys.
A family member has misplaced his keys.  This one little foible has complicated things, by necessitating other family members having to come home to let the lost-key family member in the house, plan around them, etc. We used to have a back-up key, but a winter garage break-in caused us to change our ways.  And Yes, I know, the real answer is for lost-key son to find his keys.  But today’s solution is to suck it up and get another set of keys made.

Solution #3. Stock the Mom-Envelope.
The Mom-Envelope, with $40-ish dollars in small bills, is sadly empty.  A trip to the bank will solve the emptiness, and the Mom-envelope will be able to again solve morning scrambles for a few $$ here and there.

Solution #4: A Full Tank of Gas.
Luckily, I gassed up the other day.  But as I did, I recognized how having a full tank of gas eliminates a lot of worry (or conversely, worrying about running out causes a lot of stress.)

Solution #5: Fully charged technology.
The strategies are having multiple chargers and just one place to charge stuff (the kitchen counter).  Mysteriously, last night we discovered some of the chargers have wandered off, so a goal for today is to round them all up and keep them where they belong.  I have also started carrying an extra charger in my car.  A recent quote from the Minimalists reads “If your phone is constantly ‘about to die,’ then maybe it’s not the phone that has a problem.” (click here for the full article)

Solution #6: Communications.
My youngest is a rock star when it comes to reviewing the plan for his day.  Before going to sleep, and again in the morning, he reviews out loud what’s in store for his next 24 hours or so.  “Ok, Before-Care, then Band and Boy Scouts, right?  And I already packed my lunch.”  This helps us both to plan ahead and remember the details.

Solution #7: A Clean kitchen counter.
A quick way to de-rail movement in my morning is a messy kitchen.  Can’t make my coffee, eat breakfast, make smoothie, work on breakfast for the little guy, etc.  We left early and in a hurry, but that is the first thing on my list after I publish this!

So look around, and see where you can get your morning back on track!  Whether with these solutions or some of your own!

I’m A Superhero!  My Shelves Will Help Me Save the Planet! 

We celebrate Earth Day this week, April 22nd.

Earth-Day-Images-Free-3
I try to practice Earth Day Every Day, from two directions: setting an example by being eco-friendly in our home and business; and encouraging and informing others with eco-friendly resources. So here are three steps to becoming an Environmental Super-hero, and my real-life Earth Day organizing project (elapsed time, 45 minutes-ish).

Here is how to make positive changes in your behavior, to make Earth Day Every Day:

1.  Know your “Why?”:  Why should we take better care of our environment, on a personal or local level?
  • Obviously, it’s good the environment, which helps all of us.
  • I want to set a good example for my sons, my community and my clients, by choosing environmentally sound practices like recycling and conservation.
  • I want to do Good, even when no one is watching.
  • Being eco-friendly can save money.
  • I despise clutter and stagnant “stuff”, so keeping things moving around, either for charitable donation or recycling, makes me happy.
  • What’s Your “Why”?

2.  Establish and Maintain Eco-Friendly Habits:
  • Decide for yourself and your family / business what type of eco-friendly strategies you want to employ.  We choose:
  • Conservation: My 5th grader’s class talked about water conservation a few months ago, and he brought home a great little tool, a 5-minute shower timer that hangs in the shower. I also recognized an unconscious habit just this morning: as we leave the house in the morning, I walk around turning off lights and fans.
  • Charitable Donations: we have a bin in the laundry room for clothing cast-offs to donate to charity.
  • Recycling: paper, glass, plastic and metal, plus responsibly disposing of EWaste.

3.  Establish Space for your Eco-Friendly Habits:
  • I’m the first to admit that sometimes, the right and eco-friendly thing to do feels like a hassle.
  • I spent time in my garage over the weekend, cleaning up our recycling practices by dedicating garage space for recycling / returns / donations.
  • You see, my clients often ask me to recycle the clutter they choose to purge, and I’m happy to help.  Clothing and household items donated to local charities; books donated to my local library; e-waste dropped at local E-Waste recycling sites.  I don’t always have a chance to drop stuff off right away, though, so stuff accumulates in my van / garage (because it NEVER comes in my home).  And we suffer when items linger (as CLUTTER!) in our garage until I can drop them off at their appropriate eco-friendly destination.
  • So, finally, after assembling dozens of similar shelving units for clients, I bought and assembled chrome sh001elves for my garage. This tall (6 feet) set of shelves can hold all the recycling items as they pause on their way to drop-off, plus my extra organizing supplies and any client returns I might have after a job.  My van is much cleaner now, thank goodness, as is my garage, and my habits will be easier to maintain.
  • So a trip to Home Depot, a little $$ and an hour of my time will help me keep my garage and van cleaner while I protect the environment by using and encouraging eco-friendly clutter destinations.  Seems like a worthwhile investment to me!

So, this week and every week, and this Earth Day and Every Day, what can you do to be a little kinder to our environment? Be a Hero!  Choose your “Why”, Create Your Habit, and Make Some Space!

In honor of Thomas Jefferson’s Birthday today, here are Jefferson’s Ten Rules

Jefferson’s Ten Rules

  1. Never put off until tomorrow what you can do today.
  2. Never trouble another for what you can do yourself.
  3. Never spend money before you have earned it.
  4. Never buy what you don’t want because it is cheap.
  5. Pride costs more than hunger, thirst and cold.
  6. We seldom repent of having eaten too little.
  7. Nothing is troublesome that we do willingly.
  8. How much pain the evils cost us that never happened.
  9. Take things always by the smooth handle.
  10. When angry, count ten before you speak; if very angry, count a hundred.

I post this with the utmost respect and appreciation.

It’s Time.  Why now?  Why Colleen? ….. Well, Why Not?

It’s Time.  Why now?  Why Colleen? ….. Well, Why Not?

A friend challenged me to write a blog to help her share my business with others.   She asked “Why should we get organized now?”  And “Why should people call you to help?”

Why Now?

Well, you name it – Spring, Mother’s Day, more organizational resources and products than ever before – it really is a great time to get organized.

Why Me?

My friend mentioned that “awkward moment” people experience, when they think about calling an organizer or asking for help.  Because we’re vulnerable, and fearful of sharing our “stuff box” (messy closet, scary basement, crammed file drawers).  As I listed the reasons why people should hire an organizer, and specifically me, this article took shape.  So, M.D., here are my answers to the “Why Now? Why Colleen?” questions:

I won’t judge.   

You’re a good person, with strengths and God-given talents.  And perhaps Organizing isn’t one of them.  And that’s OK, because organizing is a strength for me.  So let’s work together on getting you organized so you can focus on the areas where you DO EXCEL.

I will be more compassionate with you than you are with yourself.  (see “I won’t judge”)

I DO know where to begin, even if you don’t.

A statement I often hear is “I’m so overwhelmed, I don’t know where to begin.” I understand.  But here’s the thing – I do know where to begin.  We will list the projects, prioritize and pick a place to start.  I will help you organize and come up with a system that works for you.   Every client, every project, every time.  I DO know how to get organized, even if you don’t, and I am here to help.

I am bound by confidentiality.

I will keep your information confidential, as a member of the National Association of Professional Organizers, and because I’m a good person.  Your private life should stay private, and preserving my reputation and business success requires me to be trustworthy.

I am objective.

Some clients prefer to organize with me rather than family or friends because I won’t get bogged down with past hurts or expectations.   I am completely unemotional about and unattached to your stuff.

This is my business, and I am an Organizing Expert.

I really do love what I do for a living.  I am committed to my clients, I am insured, and I have many great resources for you.  I know several solutions for your organizational challenges, so we can create personalized solutions for you in your home or office.  My clients are individuals, as are their systems.  When I mentor potential professional organizers, I immediately mention that just being an organized person is not enough.  We have to come with solutions specific to our clients.

My agenda is always Your agenda.

Organizing and organizational coaching are all about YOU.  Making your home and office work their best for You.  I may be the organizing expert, but my business exists because of You.

So, yes, It’s Time to get organized, and I may be just the person to help.  And then again, I may not be, but I can point you towards the right person who CAN help.

So, Why Not Now?!

Organizational Truth #42: When we want to break our habits, that’s when we need them the most.

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Organizational Truth # 42: When we want to blow off our good habits the most, that’s when we need them the most.  Routines and good habits help us restore order to our disorder; bring focus to our scattered brains; and prime the productivity pump when our motivation has run dry.

I was reminded of this Organizational Truth last night.  We had a truly great weekend; participated (ok, walked) in a local 5K for a really great non-profit organization; visited with guests and friends at our house and at a party; had a fabulous evening downtown with dinner, great friends and a concert of one of our favorite bands; and sang at Palm Sunday Mass.

Come Sunday night, I was very tired.  I’d earned a Sunday evening of laying around, and I could easily justify abandoning my usual Sunday night prep-for-the-week hour.  But I also deserve an organized, productive and less-stressed week.  So, even though I really wanted to blow off my routines, I knew they’d serve me well and that I needed them more than ever.  I took a breath, and got to work.  I:

  • Cleaned up from dinner and started the dishwasher.  Again.
  • Had the 10-year old pack his lunch for today, unpack his bag from camping (oh, add that to the list of fun), and get his backpack ready for school.
  • Started laundry. Again.
  • Tidied / swept the bedrooms, collecting random laundry items and stuff, and emptying trash as I went; and then the family spaces as well.
  • Wiped down the bathroom surfaces and floor, and emptied trash.
  • Checked my email accounts, and ruthlessly deleted anything that I didn’t need.
  • Checked my Evernote To-Do list, and deleted or moved to Monday everything from the weekend.
  • And THEN, I curled up with my new book. (Insert contented sigh…)

Truth be told, this isn’t the blog I had planned to write today.  But when I woke up this morning to a tidied house, the kids mostly ready for school and a clear vision of what I needed to do this week, I appreciated the great value in my Sunday night maintenance hour that prepared us for our week.

HOW, you say?  HOW to maintain your habits when your Get-Up- and-Go got up and went?

  1. Set a timer to keep you moving.  Use your smart phone or a kitchen timer, set it for your allotted time, race the clock to get your routines / habits done, then go do something fun when the timer sounds.  I use timers all the time, for myself and with my clients.
  2. Set a timer because then you know you get to stop soon.  This can help us get and stay motivated, too!
  3. Crank some tunes.  Seriously, it helps.  Not so much when I’m writing a blog or coaching phone clients, but staying on task while plowing through emails, assembling marketing materials or working with clients?  Oh yes, we need music!
  4. Enlist aid.  Get help from the humans around you, or phone a friend to chat as you fold laundry or wash dishes (hands free, of course, so you don’t drop the phone in the sink), to make the mundane routines more enjoyable.
  5. Decision making slows us down and trips us up. Determine what YOUR Getting-Started / Making-Progress / First-10-Minutes-When-I-Sit-Down-At-Work Routine looks like.  Write it down, pin it up, make it simple.

So establish routines and good habits, and then use them all the time, especially when you don’t want to!  You’ll thank yourself later!

Is There Something Scary in Your Medicine Cabinet?

This is Clutter Awareness Week AND National Poison Prevention Week, and our bathroom cabinets are a common place for both clutter and potential poisons to be lurking!

This week, I challenge you to organize your bathroom drawers and cabinets, and since each of us has a bathroom, THIS MEANS YOU!

I am reading a book called “The Life Changing Magic of Tidying Up” by Marie Kondo.  The author admitted to being confused once when cleaning out bathroom drawers.  She cleaned out one, and the next day went to clean out another, but mistook it for the first as the contents were so similar.   I would agree.  Most of us have the following items in some combination in our bathroom drawers or cabinets:

  • Over the counter medications, current and expired
  • Prescription medications, current and expired
  • Current and expired toiletries like face lotions, deodorant, cosmetics, hair products
  • Contacts, contact solution, eye glasses, eye washes
  • Dust. Hair.
  • Dental picks, old toothbrushes and floss
  • Sample size toiletries; purchased, picked up via traveling or hotel stays, or received in the mail.
  • Cleaning supplies, for ourselves or the bathroom
  • Unattached single pills, with or without packaging
  • Used disposable razors.
  • Depending on your family composition, hair accessories, shaving supplies, 17 different shampoos, etc.
  • Well, you get the picture.

And so much of this is Clutter and potentially dangerous.  So, how do we tackle this project?

Carve out some time. But don’t let this project overwhelm you!  Bathrooms are very manageable projects.  Tackle it all at once, or a drawer or cabinet a day for 20 minutes, and the end result is still the same.

Get cooperation from the decision makers in your home. The other people in your home can help with the project, or you can box up their stuff as guide them through the decision making process.  Talk to them about expiration dates, safety, and inventory control, just like I just did with you!

With each item, review if it is needed, used or loved. If it’s none of these, toss it!

    • So many of the items in a bathroom are intended to improve our lives, but using them improperly can have the opposite effect.  Using expired or questionable items just to save a few dollars can be dangerous.
    • Expired medications can change chemically, and deliver weak or unexpected results.  And old razors or random Qtips?  Ewwww!
    • If you have no idea how old an item is, side with caution and purge it.  Practice saying this with me: “Is using this worth the risk?”.  (The answer of course is “No!”)
    • The safety of you and your family is worth a few hours spent cleaning and a few dollars spent!

Once you get rid of the icky and / or dangerous stuff, Take some tips from Retail Inventory Management:

  • Use the products you have on hand before you buy more
  • Use the Use oldest items first
  • Store similar items together so you can see what you have in “stock”
  • Make a note of the items you need to have on hand, and do a quick inventory before you head to the grocery.  Keep the list handy, and make this pre-shopping inventory step a habit.

So spend a little time this week, and get rid of those monsters lurking in the bathroom!

Spring Stirs My Soul! 9 Actions to Organize Your Spring This Week!

It has been a long and cold winter, friends, I know.  We’ve spent so much of the last few months inside, perhaps feeling closed in and cluttered.  And yet, I feel the stirrings of Spring in my Soul, regardless of what the thermometer says outside!

This week, I am energized to act!  To move forward, to lighten up, to re-fresh!  If you are feeling the same, here are 9 Things You Can Do This Week, to look back and wrap up winter while looking ahead and embracing this new season!

  1. Get outside.  Breathe deep and see the sun.
  2. Clean out your car.  Throw out the trash, drop off the bags of stuff destined for somewhere or someone else.  Then go to the car wash, and wash away the months of salt and dirt.
  3. Take down the outdoor Christmas decorations.  Come on, people.  It’s time.  If you need help, I can rent you a teenager.  But you can probably do it yourself.  Just do it.
  4. Put stuff AWAY! Christmas decorations, suitcases from travels, sports gear from last season, cardboard boxes from puchases – PUT THEM AWAY!!  If I had to choose an overall theme to most of my client hours last week, it would be “Just finish!”.  You’ll be so happy you did!
  5. Put away the really heavy sweaters and scarves – you know you’re tired of them!  I am, too.
  6. Open the windows.  Just for 30 minutes.   Exchange your old house air for some new fresh air!
  7. Spend the week Pantry shopping. Use up the food you have in the fridge, freezer and cabinets before you hit the grocery again.  Clear space and save money!
  8. Make your maintenance appointments now for April and May.  Need work done this Spring?  Get on the painter or plumber’s busy schedule now.  Carpet cleaners, yard guys, the air conditioner check?  I know there’s still snow on the ground, but you can schedule these now for the months to come.
  9. Clear the decks.  I just spent 9 minutes (yes, I set a timer) and cleaned out random things from my garage.  I now have two bags of donations to drop off, plus a bag of things for the E-Waste recycling drop off and a full recycling bin.  It looks and feels so much better in there now!

What are the breaths of fresh air stirring you to do this week?  Go Do It!

Powerful Questions to Build Decision Making Muscles

Recently, a coaching client asked for Powerful Questions to ask herself, to increase her motivation to get rid of paper clutter.  Below are questions I ask my clients (and myself!) as we work, to clarify the paper decision-making process.  In my experience, we all keep too much paper – I am rarely called to help someone because they got rid of too much!  Therefore, these questions will nudge you to purge your papers.

In addition, we often tackle our paper management in little pieces of time, and not big blocks. So we need to get in the organizing and purging zone regularly, and that takes practice!  These questions help you build your decision-making muscles, so you can hit that organizing / purging zone more quickly.  Here’s another tip – the questions can be tweaked and used to review every type of clutter!!

  • Now is not the time to ask Why?  As in “Why on earth did I keep this?”  Not why, then, but “What am I going to do right now?”
  • What can I do today to help future Me out? (Purge, unsubscribe, etc.)  What can I digitize, or subscribe to online?
  • If you keep paper for “Just In Case”, ask these:
    • Will anyone ever ask me for this piece of paper / information?  (If no, toss it.)
    • Does this information exist elsewhere?  (If yes, likely can toss it.)
    • Do I need to be the keeper of this information?  (No.  It’s called the internet.)
    • Is this information still correct, or pertinent?
    • If I purge this paper, what’s the worst that can happen?  Can I accept that “worst”?
    • Are all these papers worth the mess?
  • If you feel that “I can’t purge my papers because they will somehow change my life”, ask these:
    • Does this paper represent a reasonable expectation of myself or someone else?
    • Does my happiness really hinge on me having this piece of paper?  (No.)
    • Does this paper hold the secret to life? How likely is it that I hold the secrets of the universe in a dusty box of papers from 10 years ago?
    • Wouldn’t a better change come from clearing the clutter?
  • If you know you “Don’t want it, but don’t know what to do with it”, ask these:
    • Do I need to recycle it or shred it?
    • Does someone else need it more?  (Pass it on!)
  • If you keep paper for Nostalgia / Sentimentality / Guilt, ask these:
    • Who am I keeping this for?  (I ask this question of parents who keep every school paper their child ever brought home.  Because they are keeping those papers for themselves.  In 20 years, the kids will NOT want old boxes of school papers.)
    • Charitable donations / solicitations:
      • Do I make decisions regarding charitable giving based on mail or phone calls I receive?  (Personally?  No. So I can let those go.)
      • Did I ask for this information, or did someone else decide I need it?  Do I agree?  (Use this to review the unsolicited greeting cards / address labels / stickers that non-profit organizations send us so that we feel obliged to send them money.)
    • If I’m keeping these old papers in respect for a loved one who passed away, would they really want me struggling under all this clutter?
  • If these papers reminds me you that you need to do something, ask these:
    • What action does this paper represent?  (Go ahead and act, or at least add the task to your to-do list, then let the paper go.)
    • What nugget of information on this paper do I really need to keep?  (For example, a business card represents contact info for a person.  Log the info into your address book, either paper or digital, and then toss the card.)

So, next time you are struggling with piles of paper, keep some of these in mind. Make little index cards or post-its of the questions that resonate with you most, and stick them up where you can see them!  Let them be your mantra as you review your papers and let some go!