Tag: Organizing for Moms

Re-Entry After Travel: Bumps in the Road

Let’s call this one Re-Entry 2.0, or “Things to do your first 24 hours home!“

We traveled the last week of May for a family wedding in Baltimore.

In the interest of getting the Midwest grandparents (4) to the East Coast wedding, last Fall we rented a 15 passenger van for the event. This was my husband’s idea and it was brilliant. He and I took turns driving on the 11-ish hour trip to and from Baltimore. Seriously, he is brilliant. He even downloaded to his phone the top 100 songs from 1963 as a road-trip soundtrack. Our passengers were happy.

Here is a picture of the bus, or officially, the “Bus (NotSchoolBus)”. I’m calling it a “Bus (NotSchoolBus)” because that is the category type listed for it on the Safety Compliance Certification Label, a.k.a., the door jamb label.

Here's a shot of me and my co-pilot somewhere on the Pennsylvania Turnpike.
Me and my co-pilot (my son) somewhere on the Pennsylvania Turnpike.

The wedding was beautiful and the reception was great! I am so happy for my niece and my new nephew. They are delightful people who deserve every good thing in life. I love the rest of my family, too. There were good times and great memories made. For the most part, every bit of planning yielded the expected and desired results. Lots of laughs, some Euchre (IFKYK), lots of food, adventures, ice cream, hiking and hanging out and of course the wedding!

AND there were a few snags. I will not go into details, but I will say that everyone is fine and now home. However, after two ambulance rides and ER visits, the Courtyard by Marriott Baltimore BWI may never let our family stay there again. Ever. And I don’t really blame them for that.

There were many uncertainties as we returned and some concern that we may have to adjust our travels or even travel back to Baltimore. And because of all the extra unexpected pieces, being intentional about re-entry was more important than ever. Here are suggestions to help you tackle Re-Entry and also set yourself up to succeed and even to travel again!

A cloudy and choppy day in Annapolis, MD

Unpack the car.

All the way. Yes, all the way. This is our usual practice, but it became necessary and not optional because we had to return the bus to the rental company. Everything had to come out of the bus, all luggage, all rubbish was disposed of, etc.

We also might take the car to the carwash and give it a vacuum, if we had traveled in our own car.

Unpack the bags.

All of them. YES, all of them.

You don’t want to wait and find a neglected apple or granola bar in your hiking backpack a few weeks down the road. Or dirty clothes or shoes, etc. Unpack the bags.

I was reminded of how important this step is when I found my mom’s handicap parking hangtag in one of our bags. Did I mention? My family lives in Michigan, and I live in Chicago. Thankfully I found the hangtag right away and it was out via UPS overnight delivery first thing the next morning.

Multiple loads of laundry were started and completed, and the dressier items like suits and dresses were taken to the cleaners.

Put the bags away.

Yes AWAY. All the bags. You could argue that if I was worried that I might have to travel again for an emergency, perhaps it would make sense to leave a suitcase out. And as an organizer, I will say – unless you know you have a trip planned, it never makes sense to leave a suitcase out. Working with so many clients over the years, very often I will walk into a closet or bedroom or basement storage space or garage, and one of the first things we do to make improvements is to put away the luggage that never made it back to its storage space. Such an obvious solution. Take the few extra minutes and put the bags away.

Toiletries: Re-fill and repack, order extras.

I know I have spoken about this step before, in podcasts last Spring and Summer. It was even more important that I re-filled and re-packed my supplies this week, though, in case I need to travel again soon.

Recharge stuff.

I have a power bank that lives in my travel tech bag, and I used it on our adventure. Not knowing what this week might bring, I made sure to re-charge it. I charged my portable keyboard for my IPad for the same reason. My daily habit, travel or not, is to recharge my phone, AirPods, Apple watch and IPad at night so those are good to go whenever.

Buy groceries.

We needed to restock A LOT of items when we got back from our adventures, and I knew that was a necessity even before we left. I planned a trip to Costco for our first day back and I let Costco do the cooking this week (I’m looking at you, rotisserie chicken, stuffed peppers and backed chicken alfredo). Later that day, I placed the Jewel grocery order for all the stuff I don’t buy at Costco. Within 24 hours of arriving home, the cabinets and fridge were back to normal levels.

So this next step is where the Re-Entry 2.0 comes in.

We were gone for 6 days! And it was awesome! As I described in a text today, “Weekend was mostly amazing, with just a few snags”. I can unpack, repack and re-stock. I can re-charge actual batteries.

But… I also need to re-charge metaphorical batteries.

With the few snags, I actually asked for flexibility and grace via email and texts when people needed something from me this week. I don’t usually feel the need to explain myself or excuse a delay, but this week was not a typical week for lots of reasons.

I restocked groceries, purchased prepared foods and I didn’t expect myself or anyone else to cook. I slept. I was very tired. At writing time, I still am. These last few days, I gave up trying to stay up when my brain and body said ‘enough’. I re-committed to most of my healthy habits: hydrated, returned to exercising, healthier food options, etc.. And, I set myself up to succeed in case I was called away out of town again.

Now… I just need to tackle the rest of the to-do list! But that is another episode for another day!

The Importance of “Filling Your Cup”

When I started writing this content today, I had just listened to my amazing friend, Sara Goggin Young with Power to Believe. She really is extraordinary, you need to check her out on the social media platforms!  She hosts this really cool thing every Tuesday morning called Vibe High.

I listen as I take my morning walk, and she is just so motivating.

Her topic this week was “filling our cup”. Filling our cup.  As in, how do we support ourselves? How do we fill our cup, metaphorically speaking?

Time is weird. I record my podcast a week ahead. I record an episode on Monday, and then the next morning, Tuesday morning, the episode I recorded the week before drops.  Last week, I talked about ADHD and I have loved hearing from some of you about how that article and episode impacted you.  And thank you.

And this week’s topic is Arriving on time, in five minute increments.

I have been talking about habits around leaving, and also habits around arriving home and then also around habits of packing our bag the day before and things like that.

We can absolutely conquer our transitions in little bits of time. And we should. We don’t not have to make big, huge grand gestures to make a difference. Honestly, it’s better if they aren’t huge grand gestures.

We are much better off with small, consistent, intentional, positive effort.

And all of these thoughts and recent client conversations got me thinking about this habit that I have, this brief and impactful habit that I have that I might not have talked about before.

I find it very helpful and I thought I would share.  It helps me manage my transitions – and getting good at managing transitions makes everything better! – and it definitely helps me “fill my cup”. It helps me support me being my best self.

Here goes – There is a post-it note that I stare at when I sit down at my desk, which I do all the time.  The sitting down at my desk part.

And the title says “Homing.“

Did you know, I’m a liturgical musician in addition to being a certified professional organizer and organizational coach. And there’s a song we sing called “Lord of All Hopefulness”. It’s a prayer that you would sing throughout the day. There are 4 verses to the song, ‘be there at our waking’, ‘be there at our labors’, ‘be there at our homing’ and ‘be there at our sleeping’.

And “homing” refers to the time when we arrive home. For me, that’s a very comforting image.  Our coming home at the end of the day after our work is done. The word to me means completion and satisfaction. I did the work, I helped the people, and I’m home now and can rest, relax and reset.

And what is on the Homing Post It Note? It’s a list, in order

  • water
  • playlist
  • snack / meal?
  • nature break
  • shower?
  • change clothes?
  • next event?
  • transition bags and stuff
  • bookkeeping
  • curtains, lights and mail (which are all the same step.)

Those are the things that I need to do when I get home, to take care of me, to ease my transition, to fill my cup after a busy day and or before a busy evening.

I can do these arriving home tasks any time of the day, and even all together they take 25 minutes tops.

This Homing List has a special place because I need to remind myself to start with self care, self management, self regulation first.

Let’s break it down: 

Water: I’m almost always dehydrated.  Here’s a clue – we all are.   I have a hard time staying as on top of my water consumption as I should. So the first thing I do when I get home is have a glass of water because I need one.

Playlist: I love music, and the right playlist can relax or entertain or energize me. I have playlists from bands we follow or have become friends of ours, and those make me happy.  I love to listen to Motown while I cook – I don’t know why! But it makes me happy, too.

Snack  / Meal:  Seems self explanatory, but I often need a snack when I get home.  And if I don’t remember to ask the question, it could be a little bit of time before I wonder my energy is lagging, my focus is drifting, my blood sugar has bottomed out and now I am hangry (yes, that is a thing!).  Or, maybe I get home around dinner time and I need to make dinner!

Nature break: Again, this seems obvious, I know.  I shouldn’t need a post-it note to remind me to use the washroom, but sometimes I do.

Next, do I need a shower? Some days I get grubby at work, but this really revved up during pandemic.  During pandemic times, I would only see one client a day and then shower immediately when I got home to keep my family safe. I’m not quite as fanatical about that anymore, but, some days it still needs to happen or I need to shower before my next appointment or event. 

And I almost always need to change my clothes into comfy clothes. Same idea, I don’t really wear outdoor clothes in my house and vice versa.

Next, ask “What is my next event?” This loops back to what I mentioned last week and in the past few months about getting our stuff and self ready to go. As soon as I come home from one thing, is it unpacking from the current day or packing for the next day? So, when I ask the question: next event? I’m answering the question and then:

Transitioning my bags and stuff. I mean, I’ve talked about that recently, with my many-bag-days and making sure that unpacking and putting everything away happens regularly. Otherwise, I’m pretty sure I would be inundated all over my desk or my office floor with bags. Yikes!

Next up is Bookkeeping. And bookkeeping is not necessarily something that everybody needs to do, but I, as a business owner, do need to do it. I have clients who pay me using all sorts of methods and often when I get home, I need to send a PayPal invoice or a Venmo request, or perhaps I need to follow up on scheduling. This also provides an opportunity to file any paperwork that I accumulated throughout the day, put away any receipts, make note on hours that I work today and account for them, etc. This doesn’t take long but it is a very important part of my process.

The final step is “curtains, lights and mail” and that is contingent on the time of day when I arrive home and the season and all that stuff. Sometimes I get home mid-day. And sometimes I arrive early evening and it’s time for me to close the curtains for the night, turn on the lights in my home to make it warm and friendly, and bring in the mail. When I say that out loud, it feels very cozy and inviting. It makes me feel like I’m having a hug, and looping back, that helps fill my cup.

The process itself absolutely fills my cup, gives me a boost and brings my thoughts back to home and family and the things that I find important.

My challenge to you would be to figure out what these steps are for yourself, and how to fill your cup. And how can you make sure it happens on a consistent basis? My example was about habits around coming home.  Maybe you need to head outside to fill your cup, or go exercise or go meet up with friends or go to a class. On the call with my friend and her group, some people loved to cook or be creative with their hands. What is it for you?

And how do you make sure to do it regularly? For example, having this visual reminder for me absolutely helps me to “fill my cup” consistently. Let me know your thoughts!

Inarticulate Growls of Frustration About… Clutter!

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It’s amazing, and a little appalling, that some days I find myself uttering inarticulate growls of frustration.  It happens regularly when I stand in my family room.  I growl at my wonderful and amazing family members (and myself).
Why?
The pile of discarded shoes I trip over in the middle of the floor ..9 inches from the shoe rack.
The blanket folded (yes), but left… On top of the trunk where it actually belongs.
Coats heaped on the shelf… Right beneath the coat rack.  (Sigh).
Today’s discarded clothes leaning against the laundry hamper.  On the outside.
My recent favorite?  The wet and snowy shoes NEXT TO the doormat.
Let me admit – some days I am part of the problem.  Last week, we all came home from an outing and instead  of waiting for everyone to get out of my way so that I could hang my coat on the hook, I dropped it on a chair to hang up later.
Luckily for my family, I understand why these close-but-not-quite efforts happen, and I also try to not yell too loudly because I may have to yell at myself, too.
But we don’t have to live with clutter, or grumble at ourselves or others, if we can keep these following tips in mind:
It is amazing what 10 seconds can do.  Seems small, right?  But it takes just 10 seconds to
  • hang up our coat, put our keys on the hook where we’ll find them when we need them, and tuck our shoes out the of way;
  • put the tools away in the tool box instead of leaving them out where they may get lost or forgotten;
  • put my cell phone on the charger instead of just on my desk;
  • put today’s mail in my in-box instead of in another heap on some different surface where it will get ignored and gather dust.
Create a habit of setting things right once or twice a day, and this goes for both our professional and personal lives.    Check your work space at the beginning and end of your work day, and put stuff AWAY to clear that mental clutter or to prepare of the next day.  At home, try to take a sweep around the house before bed, or maybe in the morning AND in the evening, to put rogue items where they belong.  And this is not a solo affair – get others to put their stuff away, too – the afore mentioned coats and shoes and stuff all get hung up.
Be on the look out for regular system breakdowns.  If you or co-workers or family members always struggle with a regular task, take a closer look.  Sometimes we just don’t like  or want to complete a task, but it also may be too complicated / hard / confusing for us or others.  We may need to change or re-assign the task to get it done.  I was recently in an office where filing tasks were never getting completed because the file cabinet was physically blocked by a dead printer graveyard.  The filing tasks would NEVER be completed until we removed and recycled those printers.
Few spaces are ever completely stuff-free, and that’s ok.  Know what Done, or at least Done-Enough looks like, and once you’re there, move on to something else.
Remember, every moment can be an opportunity to do better.  We can growl or grumble. We can judge others and ourselves harshly for not completing tasks or leaving a mess or getting distracted, or… We can take a deep breath and do better.  Even just a little better.   We can put things away, clear the mental and actual clutter, and move on to something else.
Have a great week.

Back To School: First Things First – Clothes!

These next few weeks are about action and Taking Care of Business for a lot of parents, myself included.  So I am keeping these next few posts simple.

Do-able.

Positive.

Pared down and drama-free.

Just like back-to-school time should be!

So let’s do this!

First things first, friends. Clothes.  Reviewing the current, and shopping for the new.

  1. Before tackling the clothes / closet review, do all the laundry and put it all away. Yes.  All of it.  Away.  And if you say – “All of it?  THERE’S TOO MUCH!”, then that’s an indicator that this project can reap big benefits for you!  And if you say “AWAY?  We don’t have an AWAY for all the clothes!” then that, too, indicates that this project is extremely overdue.
  2. Next, clear a couple hours on the schedule, for you and your children (each child individually).  Make sure you’re both rested and fed.  Don’t start this at 10 pm, or right before lunch.  Turn on some fun music, grab a pad of paper to write down items to purchase, and get at it.
  3. Make the bed, and then cover it with a clean white sheet – it can be great work space for sorting.
  4. Pick a starting spot, and begin.  DO NOT TAKE OUT EVERYTHING AT ONCE!  Tackle a dresser drawer or a single closet shelf at a time.   Better yet, address a single category of clothes at a time.  All the shorts or pants or skirts or shirts, etc.  Do not try to tackle everything at once!
  5. As you work through the clothes, purge items that are: too big, too small, old or beyond repair, off-season, etc.  Label and store the off-season and too-big items, and donate, sell or hand down the too-small or too-old items.
  6. Do an initial quick review, and purge everything that YOU KNOW fits into the above descriptions  (items that are too small, too stained, too icky, etc.).
  7. Now, have your kids try everything else on.  Yes, everything.  Use the criteria listed above when you review the clothes.
  8. I have teenagers, so I also need an “I’ll never actually wear this” pile.  I find this frustrating, but since my sons aren’t overly picky or materialistic, I respect their choices.  I have also declared that I will never buy clothes for my sons without them with me again.  I don’t want to waste the time or money of buying clothes they won’t wear.
  9. Make a list of items that your kids need for the school year and new season.  (If you need a suggested list, http://peaceofmindpo.com/2010/08/05/that-age-old-ritual-back-to-school-clothes-shopping/ ).  I went through my own closet, too, and got rid of an old and tattered pair of pants and dressy skirt, among other things.  I won’t wear them again, but I will need to replace them so I added those items to my personal shopping list.
  10. Put away the clothes you are keeping (for more ideas, check my past blog articles), and deliver the purged items to their destination.  And then go do something fun!

You CAN do this!  And enlisting your child in the process teaches them organizational skills they can use for life.

“If I Had A Nickel…” Getting Buy-In From Your Family

If I had a nickel for every time I was asked “How do I get my family to get and stay organized?” I’d be rich.  Perhaps you want to get organized, but you feel challenged with young children, your spouse, maybe even aging parents or grown-up children who are still / again living at home.

Remember, please, I am an organizer, not a parenting expert or marriage counselor (as my husband and kids will attest).

We love our family members.  No one is broken, and No one needs fixed.   Each of us has strengths and skill sets.   And sometimes, a family member’s strength is NOT organizing.  Or maintaining systems, or even seeing how their actions or inactions affect others.   BUT, we need to be able to live together in shared space.   So, here are ways to gain cooperation or “Buy-In” from family members (or co-workers, employees, etc):

Determine Your Needs.  Not Wants, but Needs.  We need clothing and shelter, we want nice clothing and a big house.  Stating “Needs” instead of “wants” creates urgency.  For example, I want things to be pretty, but I need things to be organized.  So I am willing to spend effort and money on organizing first, and “pretty” later.  And I live in a house with all men and “pretty” is not a want for them.  So I stick with needs.

Solve a Problem.  Identify specific problems in your household, and how organizing can solve each.  If the problem is “We’re always late”, organizing your time and Launch Pad better could help you be on time.  Focus on one specific challenge.  Resist trying and failing to change everything at once.

Get Clear in Your Own Vision so that you can communicate it to others.

“Be the change you want to see in the world.” (Mahatma Gandhi)  Set the example.  This helps us to Speak From Experience, which lends us believability.  Be willing to step up and organize yourself if you are expecting others to get organized, too.

Keep it Simple.  Keep your ideas and message simple, dispassionate and to the point.

Keep it Realistic.  Keep participant ages, skill levels, attention spans, etc. in mind when you ask for assistance.  Strive for little steps in the right direction instead of big global changes.  Also, don’t make organizing look so easy that no one will ever offer to help; or so difficult that no one will ever want to help.

Don’t Tell, Teach.   Remember Organizing is a process, and we often need to teach the process.  No one reads minds.  Lay out each person’s part of the process for them.   I learn more every day, and I do this for a living.  Understand there is a learning curve for all family members.

Use Marketing to sell the Organizing Process:

  1. Make a statement, how every one is going to try this new idea.
  2. Make it a Team Effort.  And let everyone know they are needed.
  3. Express the “Why”:  Why and how everyone will benefit.
  4. State the expectations for everyone.  (And mention that you are only human, and you, too, are feeling your way through these changes).
  5. Offer assistance and resources for your projects and to help others.

Find a Motivator.  Point to something personal, specific or tangible: More money?  Less stress?  Different stuff?   With kids, the motivators could be:

  • A better morning routine will get us out the door and on to activities sooner.
  • Purge and sell your extra toys and games and use the money for a new game system.
  • If we clean out the basement, we can gain a play / recreation room.
  • If we get more organized, we can stop driving Mom crazy. (maybe that is just me…..)
  • If we prove we are responsible in one area, we can get xx or yy privilege.
  • If we plan the menu and put stuff on the shopping list, we get foods we like, and the cabinets are full.
  • Use life transitions, like a new school year or moving from tween to teenager, to motivate change.
  • My boys are growing, as is their understanding of the world around them. We try to do things because sometimes they are just “the right thing to do”.  Recognize motivators can change as people grow.
  • Take advantage of Summer Vacation.  Plan an organizing project per week, and offer a reward upon completion.  E.g., Clean out the garage this morning, play this afternoon.  Work on a new habit or behavior for a week, with a trip to Rainbow Cone at the end.

If you can’t achieve Buy-In, create boundaries.  If a family member is unwilling to participate in the organizing efforts, allow chaos in their own room but not in common space.  And if they can’t keep common space organized, then limit access to that space (this works for kids, not so much for adults!!).

So, be specific about your organizing projects, be a good advertiser for the process, and find creative ways to get your family members involved in the process.  You will gain assistance in the short-term, and a more organized family in the future!

3 Reasons We All Should Love Back-To-School

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I love Back-To-School time, and not just because my sons sometimes drive me buggy during the summer months. Whether in school or not, this time of year always feels like an opportunity to start fresh, get back to a new and improved routine, find all sorts of cool gadgets in the stores, and learn something new. It’s like New Year’s without the snow, winter misery or credit card bills. So use Back-to-School time as an opportunity to embrace new ideas and gadgets, and improve yourself and broaden your mind, not because you have to but because the world is full of new things to learn every day.

Start fresh, get back to a routine:

I love the lazy days of summer, but as a mother of three busy boys, a small business owner and recovering insomniac, I recognize that a routine is vitally important to everyone’s well-being.  We all benefit from having a Routine, a reasonable yet necessary set of tasks and expectations for certain times of each day.  August brings regular bed- and wake-up times, routine chore completion and basic hygiene without nagging, regular office hours for my clients and regular sleep patterns for all.  Sit down with family members and think about what needs to happen before leaving the house every morning or going to bed every night, and incorporate those tasks into your morning or bed-time routine now.

Cool new stuff and gadgets:

Book lights for in-bed reading; post-it notes for every imaginable application; 5-subject notebooks to keep track of your lists for all your projects in one central location; a new Websters Dictionary because it is a good thing to have (and yes, Ginormous is now a real word); comfy new ergonomic back packs or messenger bags for toting your stuff; colored index cards for anything you can think of (like making checklists and laminating them or assigning household tasks by person or room):  the stores are bursting with problem-solving gadgets and back-to-school stuff.  My all time favorite tool is a dry erase marker – Leave messages for family members on the bathroom mirror, whether “Pick up the kids at soccer practice” or “Comb your hair!”.  Wipes right off, and the kids use it, too!

Learn something new:

Education is important.  Learning new things keeps us sharp.  Knowledge is power.

There are so many wondrous things in the world, and now is a great time to commit to learning something new. Two goals for me for the Fall are learning how to knit and how to meditate (though certainly not at the same time), plus 5 books recommended to me by people I respect.  Goals are only dreams until you put them into action, though, so to make my goals happen, I have found out when a local knitting shop has drop-in lessons, and I’ve tracked down a book that offers a 30 day approach to learning to meditate and one of the recommended books.  The ideas are limitless, and you don’t have to sign up for a class – your local library and the Internet have information on everything under the sun (and I know a really nice organizer who offers classes all over the South Side if you want to learn about organizing!). So pick a topic and get to work!

Embrace Back-To-School time whether you are going back or not.  Determine the 5 or 10 simple tasks you need to do morning and evening to make your life run smoothly, and make those tasks Routine by doing them every day.  Check the stores and on-line for problem-solving devices.  And get out there and learn something new!

Organizing Secrets I’ve learned as a Mom

     To celebrate Mother’s Day, I’m sharing organizing secrets that I have learned since becoming a mom. I dedicate this article, with deep affection and appreciation, to all of the incredible women who have taught me so much.

     As a professional organizer, I have found the three most problematic areas of organizing for many women are time, clothes and stuff. For moms, those areas are more specifially time, laundry and toys. When it comes to household tasks, moms set the rules and the organizational tone. Here are some quick tips to help you in this endeavor.

Time

  • Spend 10 minutes focusing on your organization issues now; these 10 minutes will save you hours later.
  • Always have a back up for everything: work clothes, babysitter, travel plans, carpool, snacks, etc.
  • Prioritize. While recuperating after the birth of my youngest son, my husband reminded me that my  obligation is to feed, clothe, protect and educate my children. Everything else is extra.
  • Dream big, but cherish small.
  • When seeking balance, look at time in spans of weeks, not days.
  • “Take time for your self. No one is going to give it to you, and if you don’t recharge, you’ll have nothing left for anyone else.” An 80-year old great-grandmother gave me this advice. 

Clothes, Closets and Laundry

  • Keep only current size and seasonal clothes in the closet. Purge you and your children’s wardrobe of clothes that no longer fit, and store everything else, somewhere else, labeled and “containerized,” of course.
  • Invest in fewer but higher quality pieces instead of cluttering your closet with heaps of cheap and poorly made outfits. Remember, quality is more important than quantity.  Dress well, and people will notice You.  Dress poorly, and people will notice your clothes. 
  • Designate a bag for every activity—sports, crafts, work, etc. For example, pack your daughter’s soccer uniform and shin guards in a duffel bag, and place it in a location where she can quickly grab it and run to practice. Replace the bag’ s contents immediately after cleaning the items, and return it to its appropriate location in time for the next game or practice. Do this for your briefcase and handbag, as well.

Stuff and Toys

  • Pick a permanent spot for your really important items, like car keys, diaper bags, cell phones, purses, etc.
  • Store like items, e.g., Legos with Legos, American Girl clothes with American Girl dolls. Design a system that is simple. Label storage containers clearly for easy identification of the contents.
  • Rotate toys every month, with or without your children’s assistance. You may want to sort and purge toys with your children, so that they can learn the process (and you learn what items they truly value). Then take another sweep through the toys without their assistance; be a bit more ruthless this time, but make sure you retain their true treasures. If your kids are young, and you sort and purge without them, arrange their remaining toys in an appealing way, so that they don’t focus on what’s gone.

     So, Moms (and Dads, too!):  Take a deep breath.  And another one.  Resolve to spend a few minutes now on organizing, to save lots of time later. Spend the time, and get it done.  Then go do something fun with your family!

Sleep Advice From A Recovering Insomniac

Poor sleep makes us overwhelmed, unmotivated and unfocused.  Being well rested makes good time management and organization possible.  So here is what I have learned, from an organizer’s point of view, on my journey to a good night’s sleep.

     I love to snuggle down for a good night’s sleep, especially this chilly time of year.  But sometimes good sleep eludes us, for a host of reasons.  I have never fallen asleep easily, and there have been times in my life where it has been nearly impossible.  My hubby kindly observed that I am a stickler for good sleep habits in my kids because I don’t want them to suffer from insomnia like I did, and he’s right.  I encourage good sleep habits in all of us, to help my kids now and later in life.

Tidy up your bedroom for better sleep:

     The National Sleep Foundation tells us that people who make their beds daily are more likely to sleep well every night, and 71 percent of us sleep better in a fresh-smelling bedroom.  In addition, a cluttered room reminds us of unfinished tasks, whereas a calm and uncluttered room helps us relax.  Closing closet doors and dresser drawers further soothes us.

     We sleep best in a cool-not-cold, dark (no bright alarm clocks!), and quiet (but not too quiet, I like a little white noise) room.  Limit the use of your bedroom to sleep and relaxation.  No distractions.  No computer, no TV (yes, really), no treadmill or workout equipment, no unfinished work or unfolded laundry.   Sleep and relaxation, That’s It!

Good Sleep Hygiene:

     Go to bed and get up the same time every day.  I won’t tell you to get your full 8 hours, since some adults need less and some need even more.  Adjust your bedtime and wake time to where you fall asleep when you go to bed, and awake rested, sometimes without the alarm clock.  And try to stay close to your target bedtime and wake time even on weekends and vacations.

Put your brain to rest: 

     A favorite tip to clients and friends is to keep a notebook and pen (I have a pen that lights up!) at the bedside to jot down stray thoughts for the next day.  Anxiety and a cluttered mind can interfere with falling asleep.

Organize Your Home for Better Rest:

     You will be spending lots of time indoors soon, so make your home cozy and soothing for the colder nights ahead: 

  • Assemble cozy blankets and candles in the rooms where you spend your evenings.
  • Set up a tray for tea and hot chocolate-making in the kitchen, to make it easier for you to have a soothing hot beverage (this is one of my kids’ favorite parts of colder weather!).
  • Turn down the lights in the evening, to remind your body it is time to sleep.  Strategically place lamps to light your rooms, turn off the bright overhead lights!

 Sweet dreams!

Got Kids? or a Spouse? Organize Together!

     This Article is dedicated to 3 friends, L., K. & A.  I started this as an “Organize your kid’s bedroom” article in response to a request from L.  Thanks to K. and A.,  I realized today that the same suggestions I have for organizing with kids would work for organizing with other adults, too! (Perhaps your Spouse? Parent? Sibling? Who knows?!)

     I also tried something new this week, posting visuals on my Pinterest page, so click here for more inspiration!  http://pinterest.com/colleencpo/kid-s-storage-ideas/

So, friends, here are your answers!

  1. Organize WITH your loved one, to get their input, their cooperation and to transfer organizing skills.  Yes, it may take longer, but they need to know where things belong, and to learn how to organize for themselves.  However, and you don’t need to tell them this, keep in mind the few things you may come back for and dispose of permanently, after the fact.
  2. Recognize your differences.
    1. We see trash, they see treasure.  We’re both right.  But you can’t just throw away their treasure. 
    2. You and your loved one may have different learning styles.  You are both right, but may have different ideas.  Respect both. 
    3. Our children and loved ones are constantly evolving, as are their interests and their stuff.  What is important now may need to move to make way for other things in 6 months or a year.   (Another friend called it “keeping it lean” to describe the clutter control in her daughter’s very small room.  She keeps only what is for current interests and purges the rest!) 
  3. Start with the easy stuff: dirty clothes, dirty dishes (though these shouldn’t be in there in the first place!!).  And start small. If the whole room is overwhelming to both of you, plan on tackling just the dresser or closet or bookshelves today.  Conquer that, then move on to the next area.  Set a timer, and you both get to take a break when the timer goes off.  Then back to work!
  4. Always have a destination in mind for items to purge.  Options include elsewhere in your home, give to family, donate to charity or local non-profits like the Library or sell (Game Crazy or Play It Again Sports).
    1. Discussing respect and taking care of stuff, one of my cub scouts said he “recycles some of his toys this time of year to make room for new things and to help the kids who don’t have any toys.  So sweet, and so true!
  5. Keep the process objective and unemotional.  Try “I read an article / Mrs. Klimczak / my Professional Organizer suggested we spend some time organizing the bedroom.  We can make some space by clearing out outgrown summer clothes, off season clothes and sport equipment, etc.  This makes room for new items you’ll get for Christmas.”  (Sounds better than what we want to say, “Ugh, that’s it!  We’re throwing everything out!”)
  6. Show your loved one the benefits of being organized.  Just last week, I taught organizing to 45 elementary students.  During the class, we talked a lot about the benefits of organizing.  
    1. For example, “Cleaning out your closet and drawers of clothes you don’t wear makes it easier to find your favorites / get dressed in the morning / get to practice on time. “
    2. Or “When we organize our hobby stuff, like baseball cards or jewelry making supplies, we make sure not to lose or break them.  Then we can find what we need when we need it.”
    3. Or “You really love your Nintendo DS / cell phone / IPod / Ninjago figures (I have sons).  Let’s create a spot for them so you can always find them.”
  7. Every Kid’s room should have:
    1. High shelves for display of childhood treasures, trophies, etc.
    2. Low shelves for books and toys, low so they can reach them and put things away.
    3. A dresser they can access, safely open and close all drawers.
    4. Closet space for hanging clothes.  We hang school clothes in the closet on hangers.  High closet shelf storage is great for off-season clothes, childhood treasures in clear, well labeled boxes.
    5. Lots and lots of hooks (like command hooks) for hats, accessories, medals, belts, etc., hung low for easy access.  Your children may be vertically challenged, so their storage solutions should be down on their level!
    6. Under bed storage for bedding, small toys in bins, off-season clothes, etc.

Organizing can be fun, and it is always useful!  Organize with your family members to make your home more livable, and teach each other a few things while you are at it!

 

Is Your Routine Stuck In A Rut?

     I talk about Routines often, OK, all the time.  Why?  Because Routines are great! Creating a Routine helps us prioritize and order our necessary tasks.  Sticking with our Routine takes care of regular maintenance items.  Routines free us from time-wasting decision-making.  They are vitally important to our every day success.

     However… there is a darker side of routines.  Buried in “Routine” is “rut”.  As in, “When we do the same thing over and over again, we can get stuck in a rut”.  We can lose sight of Why we do what we do, and then our routine starts to run us, instead of the other way around.  Sometimes, we have to look at our current practices and make sure they’re working for us.  And if they aren’t, it’s time for a change.

How do you know your current Routine works?

  • You feel comfortable with your schedule most days.  Even when you are busy, you don’t worry that you are forgetting a task or appointment.
  • You allow for flexibility in your schedule, to accommodate travel time between appointments, special events or requests, spontaneity and minor emergencies.  Then you get back on track.
  • You can easily explain your time management practices to others.
  • You get things done. 
  • You have time for work, relationships, hobbies or passions, etc. 
  • You are good with deadlines and appointments, and you are on-time most of the time.

      If you are wincing at any of the above questions, it’s time to re-assess your time management and Routine. 

 “How’s that working for ya?”     

     I’ve been working with a client who struggles to complete tasks. I suggested she use a planner and to-do lists to help her get things done.  She asked me Why she had to make a change?, because she really did not want to.  As her professional organizer, my obvious answer went something like “well, let’s see, life without a planner or lists – how’s that working for ya?”

             If you are missing deadlines, forgetting or re-running errands, spending more money than you need to, or feeling overwhelmed and out of control at least once a day, your current practices are not working, and YES, it is time to re-assess your time management and Routines.  I know new practices may seem intimidating, but soon they will be routine, too.    

     Do you know the story of the Frog and the hot water?  The adage says that if you put a frog in hot water, he will jump right out.  But if you put the frog in cold water then slowly heat the water, he’ll not jump out, and will boil.  We notice an abrupt problem, but not always a gradual decline.  

Don’t Boil the Frog, or yourself.  Review then re-commit to your routine regularly.   

      Lately, I have not stuck with my own Routine components of 1.  getting in the shower upon waking (very important for me to get in early, so I can get my boys up and ready for school); 2.  taking my vitamins every day (I feel so much better when I do the right thing); and 3. exercising (also, so important and usually the first thing I abandon when the schedule gets busy).  So I need to get back to all three of those things, and I started this morning. 

     I also realized that the things I have let slide are for my own health, and since it is bad when Mom gets sick as there is no one left to tend the family, I am also committing to completing the vitamins / exercise / weight watchers log-in tasks by 10 am every day. 

      If you notice things slipping, make sure the task that is slipping is still important, and then spend a few days focusing on completing that task until it again becomes Routine. 

Break Your Own Rules:  occasionally break your routine to get non-routine tasks done.

      Last Thursday, I realized that my regular routine was not allowing a couple of really important projects to get done, so I ditched the Routine and powered through those important things just to get them done and into someone else’s hands.  Then I caught up with my regularly scheduled life.    

     If I find that I am regularly breaking out of my daily Routine just to get things done, then I have to ask myself 2 questions:  1.  Do I allow enough time in my daily schedule and Routine to get all my tasks done?  And if not, 2. Do I need to reconfigure how I spend my time?  Which leads me to….

 Life Changes, and so should your Routine. 

     Our schedule has gotten crazy lately with 3 boys in 3 sports, in addition to everything else we do.  I love that my boys are involved in sports, but our 3-7 pm block of time, the time I usually use to make dinner, catch up on paper work, make client calls and take care of home business is now spent at games. 

     I recognize this fact, and have consciously decided to let Routine slide on some days to get business tasks like billing and writing done. I assure myself that volleyball season is fleeting, and in 6 weeks, when all is done, I’ll be sad it is over.  For now, though, forgive me if I respond to your phone call or email from the bleacher seats (thank goodness for my smart phone)!

            Sometimes changes are more long-term, not just a sport season but for life, like a new baby, new job or retirement, etc..  Use that transition time to reflect on your daily tasks and determine how to make things get done, around your new schedule. 

     So, Routines are the best time management tool ever, but even the best tool needs occasional adjustment.  Be aware of how you spend your time, and how you want to spend your time, and make sure the two match up!