Category: Motivation

10 Habits for the Organized Student at School

It is vital for a student’s academic success
to find what they need when they need it.

     I offer a class called NAPO In The Schools, a service project through the National Association of Professional Organizers (NAPO.net) geared towards helping 3rd-5th graders get and stay organized.   Establishing organization skills early helps in school and in life.  I spend 50 minutes with the student groups helping them to positively answer:  “Can you find what you need when you need it?”

     Here are 10 suggestions to help your student ‘find what they need when they need it’ at school.

Time Management:

1.  Take a minute every day to tidy up your desk or locker and get rid of trash.  Maintenance is worth the time investment. 

2.  Break big tasks into little manageable pieces:  For example, if you are working on a book report, reading a chapter a day is good for your final grade and personal satisfaction, instead of skimming in a hurry the night before a report is due.

Stuff Management:

3.  When it is time to move, either from class to class, or when you are heading home for the day, think ahead to your next activity, and grab all the stuff you need, so you don’t have to come back for anything.

4.  Make it easy to find your stuff.  Color code your notebooks and folders, or at least CLEARLY LABEL each notebook, so you don’t grab the wrong one.

5.  When it is time to go home, go through a check list in your head. Use a memory trick, like thinking about you from head to toe to remember all your snow gear, or thinking about your class schedule to remember your homework assignments

6.  Consider the people around you, and keep your stuff from overlapping into other people’s space.

7.  Keep similar things together.  Like all your soccer equipment in one bag, specifically for that sport.

8.  Store stuff where you need it.  Like the stuff that is to go home in your locker or backpack instead of in your desk.

9.  Designate a spot for the really important stuff and make sure those important things always make it back to that spot.  Always put your house keys or cell phone in the same inside pocket of your back pack, so you can find them when you need them.

10. Keep the stuff you use all the time close at hand.  Like pens and pencils and other small items at the front of your desk, so you can see them and grab them quickly.

So, print these up and present them to your student.  Sit down and discuss with them which suggestions you both feel they have already mastered, and then pick one more to try this week.  Help your student establish organizing habits for success in school and in life!

6 Lessons I Re-Learned This Week.

Over the weekend, I spent some quiet travel time on a time management consultation on …..me!

You see, I went back to high school last week.  I’m not wearing the uniform or walking the halls, which is good since it’s an all-boy’s school, but let me tell you, I am still getting an education!  My son started high school, and I am learning to navigate it as a parent.  I re-learned some life lessons this week.  We don’t always have to learn new lessons, often we need to be reminded of what we already know.  To help you conquer time management challenges at work or at home, let me share what I re-learned this week:

Ask “What are we trying to achieve with improved Time Management?”

     In our case, encouraging independence and responsibility, but also balance and stress reduction for my awesome over-achieving son (though I think I was more stressed than he was).  Let the answer to that question guide the rest of your actions.

Pare down your schedule to just essentials.  

Let me ask you:  If your schedule is insane, what habits are you willing to leave behind, to make room for the important essentials?  Less TV, shopping, Angry Birds or Where’s My Water, Facebook and surfing the web, etc?
For the teenager, TV, hanging out and reading for pleasure late into the night may just have to wait.

Get sleep and good nutrition.

This is critical to all of us, not just teenagers.  Going to bed at a regular time, and making sure your body is fueled with good food empowers us to do more with better focus.

Have the Right Stuff, and Only the right stuff.

My question to you – what do you need to get out of the way, out of your office or home to simplify your life?
Organize your stuff to streamline your time management.  My guy still stumbles over getting dressed and out the door in proper uniform.  This evening, we (he doesn’t know this yet!) are going to clean off his dresser top except for the stuff he is currently and actively using.  We all need to get back in the habit of packing sports and band bags the night before, too, to decrease the last minute scramble.

Ask for help. 

Regardless of what challenge you have, remember you are not alone, and you don’t always have to be the expert.  I need to re-learn this lesson every week because I am terrible at asking for help, and therefore get overwhelmed when faced with a task I don’t know how to complete.  I know I am capable and smart enough to learn, but it feels like it may take FOREVER to get it done.
High school introduced many new, unfamiliar high-tech tools like on-line homework, text books, bulletin boards, etc., and they all required some set up.  My good and tech-savvy husband, the expert in this case, and the teenager spent most of an afternoon getting everything set up all at once, so now we’re good to go.  We just needed to ask the expert.
What is your challenge, and who can be your expert?

Communicate, communicate, communicate.

For the sake of time management, if you need to get something done and someone else is involved in the process, you have to communicate well to get things done.  We’ve had a couple of communication snafus over the last 10 days.  I had a piece of paper he needed, he forgot to tell us about a team event parents were expected to attend, etc.
I was reminded in an article this morning that good leaders use multiple means of communication, all the tools available, really, to get their message across.  So, if you want to increase communications with an individual or group to get things done effectively, find methods they already like and use.
In my son’s case, those methods are texting and using his student planner.  I suggested that my son text me as he remembers something I need to know, or jot it down in his planner if it’s during school hours.  And I admitted to him that I have to write stuff down all the time because I just don’t remember stuff unless I write it down.

  Learn from my experience!  And tell me, what lessons do you find yourself re-learning?  Please share, I would like to know!  You could be in my next blog?

3 Reasons We All Should Love Back-To-School

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I love Back-To-School time, and not just because my sons sometimes drive me buggy during the summer months. Whether in school or not, this time of year always feels like an opportunity to start fresh, get back to a new and improved routine, find all sorts of cool gadgets in the stores, and learn something new. It’s like New Year’s without the snow, winter misery or credit card bills. So use Back-to-School time as an opportunity to embrace new ideas and gadgets, and improve yourself and broaden your mind, not because you have to but because the world is full of new things to learn every day.

Start fresh, get back to a routine:

I love the lazy days of summer, but as a mother of three busy boys, a small business owner and recovering insomniac, I recognize that a routine is vitally important to everyone’s well-being.  We all benefit from having a Routine, a reasonable yet necessary set of tasks and expectations for certain times of each day.  August brings regular bed- and wake-up times, routine chore completion and basic hygiene without nagging, regular office hours for my clients and regular sleep patterns for all.  Sit down with family members and think about what needs to happen before leaving the house every morning or going to bed every night, and incorporate those tasks into your morning or bed-time routine now.

Cool new stuff and gadgets:

Book lights for in-bed reading; post-it notes for every imaginable application; 5-subject notebooks to keep track of your lists for all your projects in one central location; a new Websters Dictionary because it is a good thing to have (and yes, Ginormous is now a real word); comfy new ergonomic back packs or messenger bags for toting your stuff; colored index cards for anything you can think of (like making checklists and laminating them or assigning household tasks by person or room):  the stores are bursting with problem-solving gadgets and back-to-school stuff.  My all time favorite tool is a dry erase marker – Leave messages for family members on the bathroom mirror, whether “Pick up the kids at soccer practice” or “Comb your hair!”.  Wipes right off, and the kids use it, too!

Learn something new:

Education is important.  Learning new things keeps us sharp.  Knowledge is power.

There are so many wondrous things in the world, and now is a great time to commit to learning something new. Two goals for me for the Fall are learning how to knit and how to meditate (though certainly not at the same time), plus 5 books recommended to me by people I respect.  Goals are only dreams until you put them into action, though, so to make my goals happen, I have found out when a local knitting shop has drop-in lessons, and I’ve tracked down a book that offers a 30 day approach to learning to meditate and one of the recommended books.  The ideas are limitless, and you don’t have to sign up for a class – your local library and the Internet have information on everything under the sun (and I know a really nice organizer who offers classes all over the South Side if you want to learn about organizing!). So pick a topic and get to work!

Embrace Back-To-School time whether you are going back or not.  Determine the 5 or 10 simple tasks you need to do morning and evening to make your life run smoothly, and make those tasks Routine by doing them every day.  Check the stores and on-line for problem-solving devices.  And get out there and learn something new!

Step Outside Your Head: Stop Wondering, Wallowing and Worrying!

Have you ever noticed?  Some days, we can be energized and powerful in the face of daunting circumstances, and other times be overwhelmed by the tiniest set-back.  Our state of mind rules our reactions.

I am not a mental-health professional!  I am writing this from a time management perspective – negative ways of thinking are terrible time wasters.   Wallowing, Wondering and Worry waste time and energy with little gain.  I’ll let you do a little bit of each, then it’s time to move on.

I spend a lot of time inside my own head.  I laughingly tell people I have a rich inner life, to match my rich outer life!  What I am really saying is that I’m always thinking, and usually over-thinking.  Luckily, I am also always acting, and moving forward, and I ask you to find ways to do the same, regardless of your state of mind!  Here’s how:

Wondering:

I like to know how things work, where roads go, what makes people tick.  Some folks wonder about things, though, and never take that wondering any further than their own mind.  No resolution, wasting vital time and energy in wondering instead of discovering.  I wonder… what happened to that old high school friend; if I should set up an LLC or a corporation; if I’m just tired or if there is something bigger wrong… I wonder….

So, I wonder… what to do about wondering.  Some wondering is great, that’s where great ideas come from.  But we can wonder for ages without ever trying to solve the puzzle.  GO!  and look for the answers.  Be adventurous, ask the experts, search the internet, phone a friend.  You know smart people, ask them!  My boys and I are self guided learners, we look up topics on the internet all the time.  There’s also a dictionary, pocket thesaurus and small encyclopedia in the kitchen desk, to look up the big words I like to toss around.  It’s a great practice.

I have been wondering about how to re-word my professional bio for a new website.  I wonder how other people perceive me and my business… then I realized a number of you have sent me testimonials about my business (asked experts and phoned a friend), so I am going to read those to form my new bio.  Thanks for being my experts!

Wallowing:

We humans feel things strongly and can feel very sad and upset about things.  What you feel is real, and I respect you and your feelings.  But as in all things, there must be limits.

Son #2 feels things very strongly and was recently wallowing after some long-distance friends left.  But as his mom, I let him wallow for a while (we all need to), and then I helped him cope by turning the sadness to something good, thinking about positive ways to keep in touch with the long-distance friends (email, videos on his new camera, texting when he gets his cell phone next month, etc.).  We moved past wallowing by creating hope.

Set a timer, go ahead and wallow, then write down your sadness.  Read it out loud, then turn the page, and write down 3 actions you can take to make it better.  Then go do one.  Make a conscious decision to make the sad things better.  And yes, you can make things better.

Worrying:

How does the saying go?  “95% of what we worry about never comes to pass” or something like that?  We spend so much time and energy needlessly worrying, time and energy we could use to actually work on the problems instead.  I am a pro at worrying, but I also know when to act.  The answers for how to not get stuck Worrying are the same as for wallowing and wondering.

Ask for help.  Ask the experts.  Pray (God is the ultimate expert!!).  And put limits on your Worrying.  One suggestion is to sit down, set a timer and actually worry for a set amount of time, like 20 or 30 minutes about whatever is bothering you.  If that works for you, great.  I prefer less time sitting and more time planning and acting.  So, again, set a timer, write it down, write down three actions to take to make it better and do one right now.  My dad used to say “Do something, even if it’s wrong”, and I now recognize the wisdom in the statement.  These negative mind sets lock us in our own heads, and we require a change, a movement, an action of some type to break free.

So, if you are stuck in your head this week wondering, wallowing or worrying, take a break, step outside your head, talk to people and take action.  Do SOMETHING!

Never Be Late Again!

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Every organizing challenge we face requires time management to conquer it.  Improving time management skills creates good habits for using your time, either to add to current skills or replace old bad habits.   These four ideas will help create good time management habits and make life run more smoothly.


1. Did you know?  Americans waste 9 million hours total per day searching for misplaced items, according to the American Demographics Society.  That breaks down to each of us wasting an average of 55 minutes a day, roughly 12 weeks a year, looking for things we know we own but can’t find, according to a Boston Marketing firm (statistics from the NAPO.net website).


To Never Be Late Again, stop wasting time searching for stuff!  Establish a home for the important items that you CAN NOT leave home without, like cell phone or car keys, and commit to keeping them there while at home and at work. Invest in a bowl, make it pretty if you’d like, make it the same at home and on your desk, if  that helps you, and make it a habit to put your important items there every time you arrive home or to the office.  This will speed the leaving process and eliminate hours of searching.


2. Prepare to leave again as soon as you arrive home.  I re-load my briefcase with supplies at the end of every day when I am more likely to remember what I need, instead of waiting until tomorrow.  This idea works for personal lives, too – for example, we used to re-pack the diaper bag for the sitter as soon as we got home from work.   Create a check list, like “6 clean diapers, lots of wipes, 2 or 3 clean outfits, etc.”


Consider ambulance drivers and fire fighters.  They clean up and reload their rig after every call. Life is not an emergency, but it’s easier to be flexible when we know we’re prepared.


3. My next suggestion is what I call “next step-ping”.  I work through this process with clients –  today, look at tomorrow’s schedule and plan ahead now instead of reacting tomorrow.   Perhaps on tomorrow’s schedule I see a PTA meeting, a tennis lesson, then 2 clients back to back.  So tonight I leave my PTA notebook, my tennis bag and clean clothes and my briefcase by the back door to make tomorrow morning better.


I do this with my kids, too.  We look at today, starting with Now! and move forward: Eat breakfast, get bags to back door, review assignments, make sure lunch is in backpack, consider after-school extracurriculars, take something out of the freezer for dinner, etc.  We might even think about tomorrow, to avoid last-minute emergencies.


4. Finally, to Never Be Late Again, we need to understand and embrace the difference between Load Time and Leave Time (Confessions of a Tardy Mom, Parenting 2009).  Sometimes our time management issues are our own, and sometimes they are created by others, but most often they are both.  Over the weekend, I was talking to a professor friend.  I was pondering this presentation, and we chatted about time management.  She admitted she’s late to her own classes because she can’t make it down the hallway without being stopped.  So, other people interrupt her, which is their issue, but she allows the interruption to make her late, which is her issue.

     Let’s say a meeting is set for 10 am and is 5 minutes away.  In a perfect world, we could leave at 9:55 and arrive on time, but – alas – we do not live in a perfect world.  Load Time is rarely Leave Time.

     To Never Be Late Again, we have to start factoring in that extra 5 minute cushion to respect our time and the time of everyone else around us.  Personally, I need to realize one child will always have to run back in the house for something before we head to school.  Professionally, we have to realize that if the meeting starts at 10, we really need to arrive by 9:50 to network and prepare, instead of arriving at 10 and interrupting everyone else.

     Using my friend’s story as an example, if you, too, have a difficult time getting to a meeting on time, set the alarm clock on your cell phone to chime warnings at 10 minutes, 5 minutes and 2 minutes to class time, providing a way to break out of unsolicited conversations in the hallway.

             I can’t guarantee that you will Never Be Late Again, but trying one or more of these ideas will certainly help!  Give them a try, and let me know what you tried and what worked for you!

What Would Make This A Great Week?

Last Monday, my friend Karl posted on Facebook:  “I am going to do everything possible to make this a great week.”  He doesn’t know how much his statement resonated with me.  Reading the post as a week began really got me thinking.  Hmmmm…., what would a great week look like?  I will:

1.  Give the “best of me” to my family.

  • There is a line from a favorite song:  “Those closest to your heart / so rarely get the best of you.”  We put on our public face for work and friends, and then give our crabbiest selves to our loved ones, because we feel comfortable with them, and secure in the fact that they will love us anyway. But don’t they deserve better? Of course. This week:
  • There is more tickling, hugging, music and gratitude.
  • I have been editing myself a lot, taking a breath before acting.  I composed a note to my older (12 and 14) sons the other day, outlining house tasks to complete.  Because I was very frustrated with the recent lack of cooperation, the dictation in my head was littered with cranky language.  Luckily, I edit.  A lot.  I switched to writing the note on the computer to save my hand, and left them a polite and concise list of expectations for their day (and I even told them why things needed done, so they could see how “putting away laundry” should come before “pack for the weekend” because then they can find their favorites easier).  It took longer, but it was better.
  • I am communicating more with the teenager, as to why we make the decisions we make.

2.  Take good care of me.

  • I take care of others, but I don’t always take care of Me.  This week, I made a greater effort to take my vitamins and get enough sleep.
  • I made appointments with the allergist, the acupuncturist, and for a massage.
  • I’m still working on the daily exercise, but managed at least basic push-ups and sit-ups most mornings.

3.  Take Care of Business, personal and professional.

  • I completed some unfinished business, and permanently eliminated some items on the to-do list, either by completing them or eliminating the expectation.
  • I practiced some tough love in my business, and had a couple of difficult client conversations.  I’ve been dreading these conversations, and the worry was really draining on my mental energy.  The conversations went fine, of course, I should have acted weeks ago.

4.  and Be On Time.

  • As summer began, it felt like we were late to everything.  Just a few minutes, and no one noticed       (much), but it made me cranky.  Transitions are always tough and we had our new summer       schedule.  And I am balancing my sons’ desire to stay up later and sleep in (a joy of summer for my boys) with my need to get things done and get to work.  So we got back on track:
  • I synchronized all the clocks (and shhh….. set them 2 minutes ahead, just 2 minutes), then asked the boys to set their watches.
  • I enlisted and embraced aid – Sports Camp Car Pool, you say?  I’m in!  Thanks, ladies!
  • The older boys are using more pedal power.  We tuned up the bikes, discussed the best and safest way to their various destinations, and they like the feeling of independence so they have been leaving earlier to get to their activities.  Win-win!!

So my challenge to you this week is to determine for you and your family what would make this a “great week”, and make a couple of small changes to make life better.  And please, share with me what would make a “Great Week” for you!

Legos and Books and Star Wars, oh my! Organizing with Kids

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I organize with my kids regularly, probably more often than they would like.  I remind them that most people have to pay for my services and that they’re lucky I nag / torture / organize them for free, but I doubt they consider themselves lucky.

Image     I do enjoy brief shining moments after organizing when they say “wow, mom, it is more fun to play with my xxx when all the pieces are together”.  I worked with a young client (he is 9) last week, and was reminded of 8 tips for organizing with children (and adults, too!!):

  1. Let them use THEIR words.  Ask your kids to verbalize the benefits of organizing.  If they can’t come up with any, brainstorm together about why they need to organize: it’s more fun to play with toys when all the parts are together, make room for something new, sell stuff to buy more, make room for a sleepover with friends, etc.  Also, use THEIR words for making container labels (and label makers are really cool).
  2. Make it fun:  Play music, use a timer, make organizing a race or game.  Try “Let’s see if we can get through this pile before the timer goes off”, or “Let’s pretend we’re packing for a trip and find the 10 things you want to take” or “imagine your friend is coming over and wants to play Transformers, let’s collect all your Transformers”.
  3. Break big work into smaller pieces: Large projects may need to be broken into smaller chunks, depending on your child’s age and attention.  I can give my 14 year-old a task and a time frame, and leave him to do it.  The 7 year-old requires shorter projects and more assistance.  Let’s say the project is Organize Your Bedroom.  The smaller pieces may be an hour a day: Monday – organize book shelves, Tuesday – dresser drawers, Wednesday – closet, Thursday and Friday – toys and toy box.  By the end of the week, you’ve maintained focus, you and your child are still speaking to each other and the bedroom is organized.
  4. Take Breaks and Schedule your Stop-Time:  When organizing, we all need short breaks (but not too many) to grab a beverage, stretch and regain focus.  And scheduling an Stop-Time gives us all a light at the end of the organizing tunnel, and keeps the kids from losing focus or feeling resentful.       Stick to the Stop-Time even if the project is not done, and come back to it tomorrow.
  5. Law of Diminishing Returns: Decision-making starts slowly, builds in speed, then slows again.  When we start organizing, we move slowly as we define our categories and their containers (like legos, pokemon cards, hex bugs, or books in different piles).  Once we establish categories and containers, we gather speed and make progress.  Then, after the important and easy sorting is done, we are left with a pile of less important, less defined items, and decision-making slows down again.  Don’t get hung up on the un-important stuff.   When you get to that final scruffy pile, put it in a paper bag with today’s date on it, and set it in the closet.  Agree that if your child doesn’t go into the bag looking for something specific within a week or two, you’ll toss it.
  6. Recognize the different ways to sort:  When we started to lose focus the other day, we switched from “pulling out one item at a time and deciding where it belongs” to “look at the pile, and pull out all the books or legos or light bright pegs”.  Both ways are correct, and shifting gears helped us re-focus.
  7. Embrace AWAY:  Make sure the last 10 minutes of your organizing session are spent putting things AWAY.  That is one of the most important parts of organizing with kids, and one that we often do for thm, gloss over, or don’t complete.  AWAY is a wonderful word, an important idea, and kids need to know that AWAY is the end goal.
  8. Make it worth their while.  I don’t pay my kids to organize or complete everyday tasks like cleaning their room or cleaning up after meals.  However… I mentioned to a client that my boys were working on organizing projects while I was working with her, and she asked “What’s the pay-off?”  And      apparently Mom’s Happiness was not what she was suggesting.  So, call it positive reinforcement, and if there happens to be a bowl of ice cream or trip to the local park as a reward for an organizing project done well, maybe the kids will even suggest the next organizing project (a mom can dream, right?!).

Pick a project or two to tackle with your kids, and keep these 8 tips in mind!

“Because I Said So!”

     We’re all great parents before having children.  At the grocery store or passing a park, we know just what every other parent should do with every other child.  Then life changes.  I vowed to never mix up my children’s names.  Anyone who knows me, whatever your name is, knows I mix them up all the time.  I also swore that phrases like “Because I said so!”, “Get off your brother”, “Put that down!”, or “Oh my god, who brought THAT into my kitchen?!” would never cross my lips, and that I would never yell.  Then God laughed, and gave me three sons.  And now I laugh, all the time.  And cry, often but quietly.  And sometimes I do both at the same time.  Because I’m a Mom, and that’s what we do.

     My gift to you and to myself for Mother’s Day is an article that has little to do with organizing.  Keep these thoughts in your heart for when you need some “Peace of Mind”, (just like my business name).  Why?  Because I said so.

  1. A grateful heart is the surest way to happiness.  A friend reminded me recently that people who have a truly grateful heart are less prone to anxiety and depression.  Be grateful in your heart, and let others know how thankful you are to and for them.  “And yes, to my youngest son, this means you have to finish your thank-you notes before you can spend the money you received.  And I don’t care if other people don’t have to send them, I’m not their mom.”
  2. A secret.  I am conflicted as a parent.  Having been a crabby teenager once upon a time does not prepare me to parent one today.  I want from my children, simultaneously, understanding when I don’t know everything and their faith and confidence in me to know everything.  I do know a secret, though, that contributes to my Peace Of Mind.  And my secret may be different from your secret.  My secret is to say a short prayer for patience and guidance, and then remind myself what my job is as a parent:  I am growing future adults, and helping my children get to heaven.  Those ideas help me form all the other decisions I make in a day.  So what is your secret?  Write it down, and remember it as needed! 
  3. Parenting involves our hands, our heads and our hearts.  The combination of the three varies with our children’s ages, stages and from moment to moment in our day, though the older my children get, the more I use heart and head to guide us all.  Children don’t come to us fully formed, which is a very good thing, since we aren’t fully formed, either.  We get to evolve and figure things out together.  On Mother’s Day, I thanked my teenager for making me a mom 14 years ago.  He is a teenage boy, so when I start emoting like that, he gets a funny look on his face and I know he would rather be anywhere else but listening to me.  But he’s a good sport, and said, “um – you’re welcome?”  Then he gave me a hug, so I knew it was OK.  Guess I got to use my hands, head and hearts all at once on that one!
  4. You are more capable than you know.  And so are your children.
  5. No regrets.  Recently, I sang at the funeral of a friend’s mother.  The friend stated she had no regrets when it came to her relationship with her mom and her mom’s passing.  What a gift.  I’ve been looking at my relationships with new eyes, trying to do the right thing always, and working towards “No Regrets” some day, too.
  6. My Mother’s Day was lovely and relaxing, spent with family. My sister-in-law made a fabulous brunch and my husband made a delicious dinner.  In years past, I wanted to celebrate Mother’s Day by taking a break from Mom activities like cooking and cleaning.  But I realized that being a Mom is who I am and who I want to be, so taking a day off is sort of silly.  Did I receive gifts?  Yes, thank you.  Did I do laundry?  No.  Did I declare the remote control and the couch as MINE for about 3 hours?  Yes!  Do I want to spend the day of celebration of Motherhood escaping from being a Mom?  No, I really don’t.  But if somoene could still fold the laundry, that would be great.
  7. My Mother’s Day gifts come every day, in little packages.  My oldest son leaving my side at Mass to volunteer to serve without being asked.  Because he likes be a server, and he recognized the need without being asked.  My middle son and I sharing a look and cracking each other up without saying a word. Such an old soul in a young body.  My youngest son bent over a mud puddle –  I thought he was making a mess and started to fume, but then I looked closer and saw he was saving ants one at a time by giving them little sticks to walk on out of the mud.  These gifts might not come gift-wrapped, but they are the best a mother can ask for.

Thanks for coming along with me, and for letting me ramble a bit.  I hope the next time you are searching for some Peace of Mind, one of these ideas comes back to you in time.  Happy Mother’s Day.

Organizing Secrets I’ve learned as a Mom

     To celebrate Mother’s Day, I’m sharing organizing secrets that I have learned since becoming a mom. I dedicate this article, with deep affection and appreciation, to all of the incredible women who have taught me so much.

     As a professional organizer, I have found the three most problematic areas of organizing for many women are time, clothes and stuff. For moms, those areas are more specifially time, laundry and toys. When it comes to household tasks, moms set the rules and the organizational tone. Here are some quick tips to help you in this endeavor.

Time

  • Spend 10 minutes focusing on your organization issues now; these 10 minutes will save you hours later.
  • Always have a back up for everything: work clothes, babysitter, travel plans, carpool, snacks, etc.
  • Prioritize. While recuperating after the birth of my youngest son, my husband reminded me that my  obligation is to feed, clothe, protect and educate my children. Everything else is extra.
  • Dream big, but cherish small.
  • When seeking balance, look at time in spans of weeks, not days.
  • “Take time for your self. No one is going to give it to you, and if you don’t recharge, you’ll have nothing left for anyone else.” An 80-year old great-grandmother gave me this advice. 

Clothes, Closets and Laundry

  • Keep only current size and seasonal clothes in the closet. Purge you and your children’s wardrobe of clothes that no longer fit, and store everything else, somewhere else, labeled and “containerized,” of course.
  • Invest in fewer but higher quality pieces instead of cluttering your closet with heaps of cheap and poorly made outfits. Remember, quality is more important than quantity.  Dress well, and people will notice You.  Dress poorly, and people will notice your clothes. 
  • Designate a bag for every activity—sports, crafts, work, etc. For example, pack your daughter’s soccer uniform and shin guards in a duffel bag, and place it in a location where she can quickly grab it and run to practice. Replace the bag’ s contents immediately after cleaning the items, and return it to its appropriate location in time for the next game or practice. Do this for your briefcase and handbag, as well.

Stuff and Toys

  • Pick a permanent spot for your really important items, like car keys, diaper bags, cell phones, purses, etc.
  • Store like items, e.g., Legos with Legos, American Girl clothes with American Girl dolls. Design a system that is simple. Label storage containers clearly for easy identification of the contents.
  • Rotate toys every month, with or without your children’s assistance. You may want to sort and purge toys with your children, so that they can learn the process (and you learn what items they truly value). Then take another sweep through the toys without their assistance; be a bit more ruthless this time, but make sure you retain their true treasures. If your kids are young, and you sort and purge without them, arrange their remaining toys in an appealing way, so that they don’t focus on what’s gone.

     So, Moms (and Dads, too!):  Take a deep breath.  And another one.  Resolve to spend a few minutes now on organizing, to save lots of time later. Spend the time, and get it done.  Then go do something fun with your family!

Great Party Part 2: Food Planning and Prep

     I heard from many of you last week when I blogged last week about an upcoming event – thank you! One of you asked what I meant by Food Prep: “How can you possibly have a party without either cooking all day or catering the whole thing?”  Today I’ll shed some light on party planning and food prep.

     Not everyone wants to cook for big events.  It seems like a lot of work, and early food prep seems like extra work and mess, to dirty the kitchen twice.  Also, I have a client that insists on everything being “fresh”, so she has not embraced my make-ahead suggestions, though she struggles to host big events.  Indeed, some foods are best fresh.  But many foods can be assembled a day ahead of an event to make the event go smoother, and still be fresh.  Prep as much as possible a day or two ahead of your event, and leave the final assembly to right before serving. 

I like to cook for parties and events because:

  1. Making some items is cheaper than catering the whole event.  I would rather spend my money on other things.
  2. Home cooking usually tastes better than catered foods.
  3. My family has favorite foods, and I like making those favorites for special events.
  4. Prepping and cooking food a day ahead of an event frees up my time for the event itself, and after years of practice, it’s not really a hassle anymore. 
  5. I like to cook, and it’s enjoyable for me to put a big event together.

Here is next Saturday’s menu:

Appetizers:  These will be completely assembled, so the first person home from church (probably not me) can place them out for guests.

  • Vegetable and dip platter
  • Fruit and dip platter
  • Chip tray with tortilla chips, salsa and guacamole (from Costco, I like theirs better than my homemade ones)
  • A heated chili-cheese dip (3 minutes in the microwave)
  • Deviled eggs (a family favorite)
  • Relish tray
  • Pita chips and hummus (also Costco, I like theirs better)

Beverages:  These, too, will be ready for the first guests, except for the coffee, which will be ready to brew.

  • Iced Tea
  • Beer / Wine / Soda
  • Coffee

Main Course:

  • Fried chicken (catered)
  • Make-ahead mashed potatoes (warmed in the crock pot, click here for recipe)
  • Homemade Macaroni and Cheese (vegetarian, sauce made ahead, macaroni made the morning of the party, warmed in the crock pot)
  • Quinoa and Black Beans (vegetarian, made ahead, served warm or cold, here for the recipe,)
  • Cole slaw (slaw from a bag, assembled with dressing the morning of the event)
  • Bakery bread and butter

Dessert: Strawberry pretzel salad (my mother-in-law is bringing this), cookies (mine) and Ice Cream Cake (catered)

Start with clean counters for good work space, and a clean refrigerator to store your assembled trays and platters.  Also, use cookie sheets to keep each recipe’s ingredients organized (photo).

 Image

Thursday night, when making dinner:

  1. Assemble serving dishes:  egg tray, platters, lidded baking dish for chili-cheese dip
  2. Hard boil eggs, cool and peel
  3. Clean, peel (sons will help with this) and chop veggies
  4. Shred 2 pounds of cheddar cheese (sons and Cuisinart will help)

After Dinner (an hour):  Assemble and refrigerate

  1. Chili Cheese dip
  2. Deviled eggs (son #2 will pipe the filling)
  3. Dill veggie dip (son #2 will help).  The dip tastes better after a day of chilling

Friday night, when making dinner

  1. Brew iced tea
  2. Make cheese sauce for Macaroni, refrigerate
  3. Peel and boil potatoes, make mashed potatoes (special recipe made with sour cream and cream cheese, is really delicious a day or two later!)
  4. Chop Fruit
  5. Assemble Fruit, Vegetable and Relish trays, cover in plastic wrap, place in refrigerator.
  6. Puree Strawberries for fruit dip and refrigerate (Lauren’s Fruit Dip:  8 oz each of Fruit on the bottom strawberry yogurt, cool whip and pureed strawberries.  Mix all together, serve with cut fruit)
  7. Load big white cooler with beer and soda

     So, next time you have a big event coming up, or even a big meal for your family, look at your menu and determine what you can make a day or two before, to free up your time and attention for other things.